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Home My WebLink About12-29-2003 Meeting I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - December 29,2003 3:00 P. M. I. Motion to authorize condemnation of a portion of Tax Map 184, Parcel II, which is owned by David A. LeRiche, for right-of-way on the S. R. 56 @ CR 4/New Goshen Road Project - 0.340 acre in fee and two temporary driveway easements. 2. Motion to authorize condemnation of a portion of Tax Map 184, Parcel 82.02, which is owned by Mechaoical Maintenance, Inc., for right-of-way on the S. R. 56 @ CR 4/New Goshen Road Project - 0.047 acre of right of way. 3. Motion to authorize condemnation of a portion of Tax Map 184, Parcel 82.16, which is owned by Mechaoical Maintenance, Inc., for right-of-way and temporary driveway easements on the S. R. 56 @ CR 4/New Goshen Road Project - 0.668 acre of right of way and two temporary driveway easements. 4. Motion to approve execution of Georgia Power Company's Governmental Encroachment Agreement No. 31081 (Augusta 15th Street - W. Augusta 115 KV Transmission Line). 5. Authorize the naming of the New Surface Water Treatment Plant on Tobacco Rd. I 6. Approve purchase ofl4.l7 acres on Rocky Creek for the Greenspace Program. 7. Discuss paving and widening of Youngblood Drive due to safety concems. (Requested by Commissioner Bridges) 8. Authorize Public Works and Engineering - Solid Waste Division to enter a contract with BMS Enterprises for environmental consulting, which will facilitate accurate and timely reporting to the regulatory agencies. 9. Approve Capital Project Budget Change Number Two (CPB# 323-04-201823161) adding $209,000 for utility relocations and contingency on the SR 56 at New Goshen Road/Goshen Industrial Project to be funded from One Percent Sales Tax Phase III, Recapture. 10. Approve award of Bid # 03-149 to Winter Construction Company, Inc. in the amount of $11 ,090 for services in conjunction with underground storage tank site assessments and development of corrective action plaos. II. Authorize Public Works and Engineering - Solid Waste Division to hire a dedicated Accountant I allowing for improved financial controls and accountability. I 12. Discuss drainage, curbs and sidewalks in Virginia Acres and Wilkinson Gardens Subdivisions. (Requested by Commissioner Williams) I ADDENDUM ENGINEERING SERVICES AGENDA December 29, 2003 3:00 P. M. ADDITION TO THE AGENDA: I. Communication from the Mr. William Golden regarding access to property on Harlem Drive. (Requested by Commissioner Boyles) I I I I I ENGINEERING SERVICES COMMITTEE COMMITIEE ROOM - December 29,2003 3:00 P. M. PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Colclough, Co- Chairman; Mays and Boyles, members; Jim Wall, Attomey; George Kolb, Administrator; Teresa Smith, Public Works Director; Lena Bonner, Clerk ofComrnission. Also Present: Hons. Bridges and Shepard, Commissioners. 1. Motion to authorize condemnation of a portion of Tax Map 184, Parcel 11, which is owned by David A. LeRiche, for right-of-way on the S. R. 56 @ CR 4INew Goshen Road Project - 0.340 acre in fee and two temporary driveway easements. 2. Motion to authorize condemnation of a portion of Tax Map 184, Parcel 82.02, which is owned by Mechanical Maintenance, Inc., for right-of-way on the S. R. 56 @ CR 4INew Goshen Road Project - 0.047 acre of right of way. 3. Motion to authorize condemnation of a portion of Tax Map 184, Parcel 82.16, which is owned by Mechanical Maintenance, Inc., for right-of-way and temporary driveway easements on the S. R. 56 @ CR 4INew Goshen Road Project - 0.668 acre of right of way and two temporary driveway easements. Mr. Wall: You have already approved Items 1,2 and 3 in the continuation of the Commission meeting today so those could be deleted. Mr. Colclough: I so move. Mr. Boyles: Second. Motion adopted unanimously. CONSENT AGENDA ITEMS: 4. Motion to approve execution of Georgia Power Company's Governmental Encroachment Agreement No. 31081 (Augusta 15th Street- W. Augusta 115 KV Transmission Line). 5. Authorize the naming of the New Surface Water Treatment Plant on Tobacco Rd. 6. Approve purchase of 14.17 acres on Rocky Creek for the Greenspace Program. I 8. Authorize Public Works and Engineering - Solid Waste Division to enter a contract with BMS Enterprises for environmental consulting, which will facilitate accurate and timely reporting to the regulatory agencies. I 9. Approve Capital Project Budget Change Number Two (CPB# 323-04- 201823161) adding $209,000 for utility relocations and contingency on the SR 56 at New Goshen Road/Goshen Industrial Project to be funded from One Percent Sales Tax Phase III, Recapture. 10. Approve award of Bid # 03-149 to Winter Construction Company, Inc. in the amount of $11,090 for services in conjunction with underground storage tank site assessments and development of corrective action plans. 11. Authorize Public Works and Engineering - Solid Waste Division to hire a dedicated Accountant I allowing for improved financial controls and accountability. Ms. Smith: On Item 10 the number instead of$II,090 should be $22,215. Mr. Colclough: I so move. Mr. Boyles: Second. Motion adopted unanimously. I Mr. Chairman: We have one addition to add which is a request by Mr. Boyles regarding Mr. Golden's property on Harlem Drive. Mr. Mays: So move. Mr. Chairman: Second. Mr. Boyles: I found out from Mr. Wall that this has already gone to legal and I'd like to request a two week extension to come back. Mr. Colclough: I so move. Mr. Chairman: I'll second it for discussion. Motion adopted unanimously. 7. Discuss paving and widening of Youngblood Drive due to safety concerns. (Requested by Commissioner Bridges) Mr. Bridges: What I'm asking you to do today is to waive the requirement that the property owners donate the right-of-way when it is required for the paving of dirt I 2 I I I roads and purchase this property through the normal process for right-of-way. Youngblood will not allow two cars to pass on it and cars end up in the ditch many times when it rains. I know that this is an exception to the rule and would request your help. There are at least fourteen homes involved. Mr. Colclough: I make a motion that we forward it to our regular session and use condemnation to get the right-of-way to do the road for those folks. Mr. Boyles: Second. Mr. Mays expressed some concem about other roads that are already scheduled for paving with residents ready to donate right-of-way that are in line before this road. Mr. Chairman: And the funds for condemnation, ifit is necessary, would come from the dirt road fund and that needs to be clarified for the motion. Motion adopted with Mr. Mays abstaining. 12. Discuss drainage, curbs and sidewalks in Virginia Acres and Wilkinson Gardens Subdivisions. (Requested by Commissioner Williams) Mr. Chairman: We have some maps here and I think Mr. Williams is requesting that we add these to the list for the work session. After a discussion, Mr. Chairman: There are two things we need to look at. One, we need to get these on the list and two, we need to look at what other legal recourse we have to enforce some participation in a drainage project for someone else as a result of their actions. Mr. Colclough: I so move. Mr. Boyles: Second. Motion adopted unanimously. 13. Discuss rail repairs at Dan Bowles Road in Hyde Park. (Requested by Commissioner Williams) Mr. Williams: There was a side or spur track going into a business that existed years ago and today there is only one rail and it protrudes about a foot above the ground. It really needs some attention. Ms. Smith: There is some damage to the roadway a little farther down from where Mr. Williams is talking ahout and we plan to do some work to restore the paving in that area. We will hopefully be working in there by February to make repairs and we will give you a report back by the middle of February. 3 Mr. Colclough: I move that we receive this as information and get a report back in February. Mr. Boyles: Second. I Mr. Mays: Is there something we can do about the places that need patching around the railroad tracks in different places? We had previously talked about that. Mr. Chairman: Could we ask staff to get us a report back about those intersections? Mr. Kolb: CSX has been working on some of those intersections I know. Mr. Boyles: Can we hold someone accountable for those damages? Ms. Smith: We could work with EP A to do it. Mr. Chairman: We should be able to file something on them for damages pursuant to the work they did there. Ms. Smith: I don't know what the agreement was that the City entered into or exactly what happened when they came in to do the initial work. Mr. Mays: I wanted to know if we could fix the roads ourselves or let a contractor do it. At least that way we would know the quality of the work. I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm I 4