HomeMy WebLinkAbout12-08-2003 Meeting
ENGINEERING SERVICES
AGENDA
CQMMITTEE RQQM - December 8, 2003
3:00P.M.
I. Report from the Public Works Department regarding testing results on the streets
in Victoria Station and Glennfield Lane concerning their acceptance into the
City's maintenance system. (Referred from November 10 Engineering Services)
2. Report from the Public Works Department regarding a cost estimate to pipe the
open ditch at 4417 South Goshen Road. (Referred from November 10
Engineering Services)
3. Report from the Public Works Department regarding cost estimates to remediate
the silt buildup in Rae's Creek and Warren Lake. (Referred from November 10
Engineering Services)
4. Report from the Public Works Department regarding a cost estimate on the
sidewalk on West Lake Forest Drive. (Referred from November 10 Engineering
Services)
5. Report from the Public Works Department regarding the cutting of trees from the
canal bank. (Referred from November 24 Engineering Services)
6. Motion to authorize condemnation of a portion of Tax Map 184, Parcel 81.03,
Iwhich is owned by Bush Field Aircraft Company, for right-of-way on the S. R. 56
@ CR 4INew Goshen Road Project.
7. Motion to authorize condemnation of a portion of Tax Map 184, Parcel 85, which
is owned by Bush Field Aircraft Company, for right-of-way on the S. R. 56 @ CR
4INew Goshen Road Project.
8. Review and approve the placement of the James Brown statue to be located in the
Board Street median opposite the Augusta Common.
9. Discuss workshop on recaptured money. (Requested by Commissioner Shepard)
10. Approve award of contract to Total Maintenance Solutions for the Sewer System
Inspection and Evaluation Contract and to allocate $600,000.00 from the 2002
Bond. (2002 CIP Bond Project Number 60140; Bid Item Number 03-077B)
II. Discuss the Flowing Wells Sewer Extension Proj ect.
12. Approve Amendment No.7 (Year 2004 Agreement Modifications) to Agreement
with OMI for a 2004 budget cost of $6,128,879.00. .(Funded by Account No.
506043310-5211110)
13. Approve award of Bid Number 03-146 to General Electric Supply Company in
the amount of$118,448.98to be funded from the 2003 Urban Services Street
Lighting Budget (Account # 271-04-1610/54.14410). (See background
information on Item 6 on Finance Committee)
14. Approve a list of emission control reduction strategies that the City of Augusta
will undertake as part of its commitment to achieve cleaner air in the city and
region. '
15. Discuss Walton Woods Court. (Requested by Commissioner Shepard)
16. Discuss lighting at Belair Road and Dyess Parkway. (Requested by
Commissioner Shepard)
17. Discuss status of Foster Lane. (Requested by Commissioner Shepard)
18. Receive as information a status report on the Biennial County and Federal Aid
Secondary Bridge Inspection Report dated December 6, 2002 from the Georgia
Department of Transportation.
19. Receive as information an update on previously approved street light installations
at six locations in accordance with the Street Lighting Master Plan.
20. Receive as information an update on previously approved installation of
decorative street lights entering the National Hills Subdivision.
21. Approve exceptions to the fleet vehicle policy for emergency on-call personnel in
the Traffic Engineering Section residing within five miles of the Augusta
Richmond County line. (See background information under Item 3 on
Administrative Services Committee)
ADDENDUM
ENGINEERING SERVICES AGENDA
December 8, 2003
3:00 P. M.
ADDITION TO THE AGENDA:
I. Discuss St. Francis Animal Hospital retention pond. (Requested by
. Commissioner Shepard)
I
ENGINEERING SERVICES
CQMMITTEE
COMMITTEE ROOM - December 8, 2003
3:00 P. M.
PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Colclough, Co-
Chairman; Mays, member; Harry James, Staff Attorney; George Kolb, Administrator;
Teresa Smith, Public Works Director; Errick Thompson, Asst. Public Works Director;
Mike Greene, Public Works Dept.; Max Hicks, Utilities Dept. Director; Doug Cheek,
Drew Goins and Allen Saxon, Asst. Utilities Dept. Directors; Russell Thies, Utilities
Dept.; George Patty, Planning Director; Paul DeCamp, Planning Commission; Nancy
Morawski, Deputy Clerk of Com miss ian.
ABSENT: Hon. Boyles, member.
Also Present: Heidi Williams of the Augusta Chronicle, Stacey Eidson of the
Metro Spirit and Hans. Shepard, Hankerson, Bridges, Commissioners.
Mr. Chairman: We have one item to add.
Mr. Colclough: I so move.
Mr. Mays: Second.
I
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
6. Motion to authorize condemnation of a portion of Tax Map 184, Parcel
81.03, which is owned by Bush Field Aircraft Company, for right-of-way on
the S. R. 56 @ CR 4/New Goshen Road Project.
7. Motion to authorize condemnation of a portion of Tax Map 184, Parcel 85,
which is owned by Bush Field Aircraft Company, for right-of-way ou the S.
R. 56 @ CR 4/New Goshen Road Project.
10. Approve award of contract to Total Maintenance Solutions for the Sewer
System Inspection and Evaluation Contract and to allocate $600,000.00 from
the 2002 Bond. (2002 CIP Bond Project Number 60140; Bid Item Number
03-077B)
12. Approve Amendment No.7 (Year 2004 Agreement Modifications) to
Agreement with OM! for a 2004 budget cost of $6,128,879.00. (Funded by
Account No. 506043310-5211110)
I
13.
Approve award of Bid Number 03-146 to General Electric Supply Company
in the amount of $118,448.98 to be funded from the 2003 Urban Services
I
Street Lighting Budget (Account # 271-04-1610/54.14410). (See background
information on Item 6 on Finance Committee)
18.
Receive as information a status report on the Biennial County and Federal
Aid Secondary Bridge Inspection Report dated December 6, 2002 from the
Georgia Department of Transportation.
I
19. Receive as information an update on previously approved street Iigbt
installations at six locations in accordance with the Street Lighting Master
Plan.
20. Receive as information an update on previously approved installation of
decorative street lights entering the National Hills Subdivision.
21. Approve exceptions to the fleet vehicle policy for emergency on-call
personnel in the Traffic Engineering Section residing within five miles of the
Augusta Richmond County line. (See background information under Item 3
on Administrative Services Committee)
Mr. Colclough: I so move.
Mr. Chairman: Second.
Motion adopted unanimously.
I
2. Report from the Public Works Department regarding a cost estimate to pipe
the open ditch at 4417 South Goshen Road. (Referred from November 10
Engineering Services)
Ms. Smith: Wevisited the site and the piping of the ditch would consist of 580
linear feet of pipe for the open section, adding a couple of junction boxes and manholes
and replacing some 36" pipe on the golf course. The general manager of the golf course
stated that he would consider granting a temporary easement and would allow us to tie to
his system but would not be willing to contribute any funding to the project.
Mr. Colclough: A motion to receive as information and put it on the next
committee agenda.
Mr. Mays: Second.
Motion adopted unanimously.
Addendum Item 1. Discuss St. Francis Animal Hospital retention pond. (Requested
by Commissioner Shepard)
I
2
I
I
I
At this time a delegation appeared before the Committee regarding the above
item.
Mr. Shepard: This is a new development opportunity and it is a relocation from
Columbia County to Richmond County.
Mr. Brian Slater: Our client has recently purchased a piece of property adjacent
to the Sheraton on Perimeter Parkway. They have purchased the last acre out of a 30 acre
development. The detention basin there was designed to serve all 30 acres and their
parcel is the last to be developed and the residential subdivision is under development
and our question is can we use the existing detention basin? It has already been permitted
for the overall 30 acres. We've run the numbers and this one acre is so small that it
would not have any effect on the existing detention basin.
Mr. Kolb: Have you talked to our engineering people?
Mr. Slater: All we've gotten is a comment that we've got to reduce it to 90% of
existing.
Mr. Kolb: What does that mean?
Mr. Slater: That's what we're trying to determine.
Ms. Smith: It may be fairly simple. I wasn't aware that that was what the
specific issue was. I knew there was an issue but not that that was what the specific issue
was.
Mr. Thompson: I thought the real issue was whether or not they could be
exempted from the restrictions that go along with the special basins. When the original
pond was built there were no restrictions, but the ordinance that lays out those restrictions
says that any development which includes redevelopment in those basins you are required
to reduce the runoff by 90%.
Mr. Shepard: Is it possible you could meet before next week and recommend it
with no recommendation?
Ms. Smith: It sounds like the issue may be that even with tying into the detention
pond, the current ordinance that's in place that requires 90% decrease was not in place at
the time and that would be what this body would have to rule an exception on. The new
ordinance is more restrictive.
Mr. Chairman: Can you get a report back by Tuesday?
Ms. Smith: Yes.
3
Mr. Mayor: I would just caution that the Commission cannot exempt people from
an ordinance. You could amend the ordinance but you couldn't exempt them from the
requirements of the ordinance. It would boil down to whether you interpret that they
comply with the previous ordinance and are grandfathered or whether you need to bring
forward some amendment to the current ordinance.
I
Mr. Chairman: Mr. Shepard, your request is that we forward it with no
recommendation?
Mr. Shepard: It is and that will give everyone time to look at it.
Mr. Thompson: My concern is about other requests similar to this. My
recommendation is that they implement the latest plan that they submitted which I think
included an $8,000 increase in the construction cost to do the larger pipe with the
restriction plan.
Mr. Colclough: I move that we approve the recommendation of the Finance
Chairman that it be forwarded to the full Commission.
Mr. Shepard: With the condition that the appropriate staff and the developer
confer during this interval.
Mr. Chairman: I'll second it.
I
Motion adopted unanimously.
Mr. Chairman: The resident concerning Item 2 is here so we may want to discuss
this further.
Mr. Mays: I move that we reconsider Item 2.
Mr. Colclough: Second.
Motion adopted unanimously.
A delegation appeared before the committee regarding Item 2.
Mr. Bridges: What would be the price on doing this work?
Ms. Smith: The estimated cost would be $225,000.
Mr. Bridges: What would be your recommendation about making this project a
funded project?
Mr. Kolb: We'll put it on the list and the Commission can decided which projects
should be funded. There is a list we're putting together for unfunded projects that have
I
4
I
I
I
come up or have been there for a long time and at a workshop in January we will be
considering those. There is about $3 million left and we have about $28 million in
projects. It would go to that list and the Commission will have to decide and then after
that, those projects would be considered in the next round ofSPLQST.
Mr. Colclough: I move that we add this project to the list to be considered in
January.
Mr. Chairman: I'll second it.
Motion adopted unanimously.
3. Report from the Public Works Department regarding cost estimates to
remediate the silt buildup in Rae's Creek and Warren Lake. (Referred from
November 10 Engineering Services)
Mr. Chairman: That should also include the upper portion of Lake Qlmstead.
Ms. Smith: If it is contracted out, on Warren Lake we're looking at removing
approximately 43,000 cubic yards of silt at a cost of about $600,000 and we anticipate it
will take about seven months. Lake Aumond, we're looking at removing about 35,000
cubic yards of silt at a cost of about a half million dollars and anticipate it would take
about six to seven months. Lake OlmsteadlRae's Creek area includes removal of about
240,000 cubic yards of silt at a cost of approximately $2.8 million dollars and a duration
of about fourteen to eighteen months. Permits would have to be obtained from the Corps.
Mr. Shepard: I was also interested in the upper Lake Hiers pond.
Ms. Smith: I don't think that's included in here. The study the Corps is doing
includes desilting portions of Lake Aumond, Lake Olmstead and Rae's Creek as well as
some reconfiguration of Warren Lake, but we won't have any information from the Corps
on their final recommendations until spring of 2004.
Mr. Colclough: I move we receive this as information and get a report back in the
spnng.
Mr. Shepard: Also if the estimate could be done on Hiers pond, I would
appreciate that.
Mr. Mays: Second.
Motion adopted unanimously.
4.
Report from the Public Works Department regarding a cost estimate on the
sidewalk on West Lake Forest Drive. (Referred from November 10
Engineering Services)
5
Ms. Smith: Because of the terrain and the proximity of some existing structures,
adding sidewalk to the south or east side would cost approximately $600,000. This
estimate is based on the use of concrete and the inclusion of curb and gutter.
I
Mr. Shepard: I think they would be willing to just have asphalt so you could just
present that alternative.
Mr. Mays: I move that we refer this to the workshop in January with the asphalt
alternative.
Mr. Colclough: I second.
Motion adopted unanimously.
5. Report from the Public Works Department regarding the cutting of trees
from the canal bank. (Referred from November 24 Engineering Services)
Mr. Kolb: The Utilities Department will address this item.
Mr. Doug Cheek: Some of these trees do need to be removed and some have
already fallen.
I
Mr. Chairman: There is an area between the Pumping Station and 1-20 where the
trees have fallen and the bank has sloped off. You can drive a car under the tow path in
that area and there are two other areas just like that. Each tree that falls pulls a pile of dirt
out and this needs to be addressed.
Mr. Hicks: We need to look at the whole area, make it as a project and develop
the cost for making the repairs. We could also look at some other entities who might
share in the cost because it would also benefit them.
Mr. Colclough: I'll make that as a motion.
Mr. Mays: Second.
Mr. Hicks. There are four entities who use the water and that is waterworks and
the three mills. The Canal Authority controls the generators to two mills and there would
have to be discussion as to how much they should share in the cost.
Mr. Kolb: Do you have an action plan to go forward?
Mr. Hicks: My thought would be to hire a consultant and the study would involve
looking at those areas that have already been designated and do a boring through them to
determine the actual extent and come up with the cubic yards and repair method.
I
6
I
I
I
Mr. Kolb: I would recommend that you authorize Utilities to pursue that option
and we can also approach the Canal Authority to see if they will partner with us and any
others that may be invoived
Mr. Colclough: I'll include that in the motion.
Mr. Shepard: Is there anything we can do on an emergency basis?
Mr. Chairman: We could start by cutting the trees out.
Mr. Doug Cheek: We could pursue doing that.
Mr. Chairman: We could do that and then the repairs could come as we get the
study done. I think we could find out how much that will cost us.
Mr. Doug Cheek: We could get three prices from contractors to work in the most
critical areas.
After further discussion, the motion adopted unanimously.
8.
Review and approve the placement of the James Brown statue to be located
in the Board Street median opposite the Augusta Common.
Mr. Kolb: We would recommend approval of this site.
Mr. Mays: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
9. Discuss workshop on recaptured money. (Requested by Commissioner
Shepard)
It was the consensus of the committee that the workshop be held on January 9 at
11 :00 a.m.
Mr. Chairman: The object of this work session is to review the existing
recaptured monies and expenditures, to look at additional projects at the request of
commissioners and to look at projects, such as Windsor Spring Road Phase IV, that are
short of money and finding creative ways to finance and fund existing needed projects.
11.
Discuss the Flowing Wells Sewer Extension Project.
7
Mr. Thies: Three cost estimates have been prepared to serve the new fire station,
but the total cost to do the project as it should be done would be about $70,000.
Mr. Chairman: So we need to decide which way to go. Plan A would be just to
the fire station to meet its needs, B to the fire station to meet the needs seen by Utilities
and C to do it where we could tie onto it for future expansion.
I
Mr. Kolb: What we're recommending is that the Fire Department make the
contribution as if it were just to get to them and anything over that the incremental cost to
put it in right would be paid for by Utilities because they have to do it anyway.
Mr. Colclough: I make a motion that we approve the recommendation.
Mr. Mays: Second.
Motion adopted unanimously.
14. Approve a list of emission control reduction strategies that the City of
Augusta will undertake as part of its commitment to achieve cleaner air in
the city and region.
After a short discussion, Mr. Colclough: I move that we receive this as
information and forward it to the full Commission for approval.
Mr. Mays: Second.
I
Motion adopted unanimously.
15. Discuss Walton Woods Court. (Requested by Commissioner Shepard)
Mr. Shepard thanked the Public Works Department for their attention to the
project on Walton Woods Court.
Mr. Colclough: I move we receive this as information.
Mr. Mays: Second.
Motion adopted unanimously.
16. Discuss lighting at Belair Road and Dyess Parkway. (Requested by
Commissioner Shepard)
Mr. Shepard: I understand that's been incorporated into Item 19 and there is an
action plan there already and I wanted the record to reflect that.
Mr. Colclough: I move we receive it as information.
I
8
I
I
I
, ,
Motion adopted unanimously.
17.
Discuss status of Foster Lane. (Requested by Commissioner Shepard)
Mr. Kolb: We have developed ao emergency route on Lovers Lane as ao
alternative to the use of Foster Lane and it is includes going in front of the bait shop at
Thompson Brothers Road. We're now in the process of studying three levels of road
resurfacing and we're giving you the option. Number one is crushed asphalt, second is to
put down just an asphalt grade and third is to bring it up to full standard street
specifications. We could initially start out with the crushed asphalt and try and keep it up
for the next couple of years until we could get it on a project list or we could just go
ahead and find the money to do it. This would be a one-way emergency road going out.
Mr. Mays: Would you have those nurnbers for the workshop in January?
Ms. Smith: Yes.
Mr. Mays: Maybe we could get the numbers for each and perhaps we could get
some participation from people in that area.
Mr. Chairman: Are we securing the easements through there?
. Mr. Kolb: No, we aren't yet.
Mr. Chairman: We need a motion to direct the staff to develop three cost
estimates for the roads and look at acquiring the easements for the roadways.
Mr. Colclough: I so move.
Mr. Chairman: Second.
Motion adopted unaoimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Nancy W. Morawski
Deputy Clerk of Commission
nwm
9