HomeMy WebLinkAbout11-10-2003 Meeting
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - November 10, 2003
3:00 P. M.
1. Report from the Public Works Department regarding the request from Glennfield
Lane Homeowners Association and Victoria Station Homeowners Association for
the acceptance of private streets into the City's maintenance system.
2. Approve redistributing previously approved General Fund Contingency funding
for the Pavement Marking Program. (See background information under Item 7
on Finance Committee)
3. Motion to authorize condemnation ofa portion of Tax Map 5, Parcel 184, which
is owned by T & Z Associates, for right-of-way on the S. R. 56 @ CR 4INew
Goshen Road Project.
4.
Motion to authorize condemnation ofa portion of Tax Map 195, Parcel 15.06,
which is owned by Willie Campfield, Jr., Elizer Jan Campfield flkla Liza
Campfield Morrison, Jessie Campfield Bland, Rose Campfield, Thelma
Campfield, Inez Campfield and Rena Campfield Frazier, for an easement in
connection with the GWTP #3 20" Water Main, more particularly described as
617.09 square feet, more or less, of permanent easement and 613.36 square feet,
more or less, of temporary construction easement.
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5.
Approve the awarding of construction contract to the low bidder, Blair
Construction, Inc., in the amount of $5,986,0 12.11 for Butler Creek Interceptor
Upgrade - Project 60105. Bid Item #03-133.
6. Approve engineering design proposal from Khafra, Inc. in the amount of
$32,000.00 for the design of a sanitary sewer on Olive Road between Martin
Luther King and Gordon Hwy.
7. Approve change order number two to the Ridge Forest Sewer Project in the
amount of$90,000 for the construction of the RCCI- Tobacco Road Sewer
Extension along Tobacco Road to Mack Lane with the following conditions:
I) Allow the City Attorney to negotiate cost-share agreements between
Augusta, Georgia and two property owners along Tobacco Road for the
construction of the RCCI- Tobacco Road Sewer Extension.
2) Approve cost-share agreement amount between Augusta, Georgia and
Horizon Group for $10,000, which can be applied to the Commercial
Dwelling Development fees once development begins.
3) Approve cost-share agreement amount between Augusta, Georgia and Dr.
George Snelling for $5,000.00.
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8.
Award bid for the Thermal Infrared Camera to the lowest and only bidder, Flir
Systems, for the total amount of $23, 170.00.
9.
10.
Approve concept of extending sewer line to Grovetown area with stakeholder
participation.
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Authorize award and execution of a contract with Environmental Services Group,
Inc. to provide engineering services for the Augusta Utilities Department to
include collection, input, and uploading all AUD water production assets into the
GBA Master Series computerized maintenance manage system. The cost of the
services will be in the amount of$142,700.
11. Authorize award and execution of a contract with Environmental Services Group,
Inc. to provide engineering services to perform a comprehensive plan for staffing
requirements after completion and startup of the Tobacco Road Water Treatment
Plant. The cost of the services will be in the amount of$87,400.
12. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolution
submitted by the Public Works and Engineering and Augusta Utilities
Departments for Heather's Glenn Subdivision, Phase Two.
13. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolution
submitted by the Public Works and Engineering and Augusta Utilities
Departments for Heather's Glenn Subdivision, Phase Three.
14.
Motion to adopt Resolution abandoning that portion of Garlington Avenue, at
Government Street, adjacent to Castleberry's Food Company, located on Tax Map
58-2 and authorizing sale to Castleberry's Food Company for the sum of
$1,000.00.
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15. Discuss open piped ditch at 4417 South Goshen Road due to safety concerns of
residents. (Requested by Commissioner Bridges)
16. Approve the adoption of the new 2003-2008 Short Term Work Program as
approved by Georgia Department of Community Affairs.
17. Request status work on easement of Ronnie Johnson on Wrightsboro Road.
(Requested by Commissioner Shepard)
18. Discuss silt build up in Rae's Creek. (Requested by Commissioner Shepard)
19. Discuss West Lake Forest Drive sidewalk. (Requested by Commissioner
Shepard)
20.
Request to approve execution of Georgia Power Company's GovemmentaJ
Encroachment Agreement No. 31083 (Fenwick Street - South Augusta
Transmission Line).
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ENGINEERING SERVICES
CQMMfITEE
CQMMITIEE RQOM - November 10, 2003
3:00 P. M.
PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Colclough, Co-
Chairman; Boyles and Mays, members; Harry James, Staff Attorney; George Kolb,
Administrator; Teresa Smith, Public Works Director; Errick Thompson, Public Works
Asst. Director; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst.
Director; Nancy Morawski, Deputy Clerk of Commission.
Also Present: HODS. Williams, Bridges and Shepard, Commissioners.
Mr. Hicks: We have one item we'd like to add. It is to "Approve Contract Item
Agreement between Augusta, Georgia and the Georgia Department of Transportation for
the US 25/SR 121 Roadway Project".
Mr. Mays: I move it be added.
Mr. Boyles: Second.
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
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3.
Motion to authorize condemnation of a portion of Tax Map 5, Parcel 184,
which is owned by T & Z Associates, for right-of-way on the S. R. 56 @ CR
4INew Goshen Road Project.
4. Motion to authorize condemnation of a portion of Tax Map 195, Parcel
15.06, which is owned by Willie Campfield, Jr., E1izer Jan Campfield f/kIa
Liza Campfield Morrison, Jessie Campfield Bland, Rose Campfield, Thelma
Campfield, Inez Campfield and Rena Campfield Frazier, for an easement in
connection with the GWTP #3 20" Water Main, more particularly described
as 617.09 square feet, more or less, of permanent easement and 613.36 square
feet, more or less, of temporary construction easement.
5. Approve the awarding of construction contract to the low bidder, Blair
Construction, Inc., in the amount of $5,986,012.11 for Butler Creek
Interceptor Upgrade - Project 60105. Bid Item #03-133.
6. Approve engineering design proposal from Khafra, Inc. in the amount of
$32,000.00 for the design of a sanitary sewer on Olive Road between Martin
Luther King and Gordon Hwy.
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8.
Award bid for the Thermal Infrared Camera to the lowest and only bidder,
Flir Systems, for the total amount of $23,170.00.
10.
Authorize award and execution of a contract with Environmental Services
Group, Inc. to provide engineering services for the Augusta Utilities
Department to include collection, input, and uploading all ADD water
production assets into the GBA Master Series computerized maintenance
manage system. The cost of the services will be in the amount of $142,700.
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11. Authorize award and execution of a contract with Environmental Services
Group, Inc. to provide engineering services to perform a comprehensive plan
for staffing requirements after completion and startup of the Tobacco Road
Water Treatment Plant. The cost ofthe services will be in the amount of
$87,400.
16. Approve the adoption ofthe new 2003-2008 Short Term Work Program as
approved by Georgia Department of Community Affairs.
20. Request to approve execution of Georgia Power Company's Governmental
Encroachment Agreement No. 31083 (Fenwick Street - South Augusta
Transmission Line).
21. Approve Contract Item Agreement between Augusta, Georgia and the
Georgia Department of Transportation for the US 25/SR 121 Roadway
Project.
Mr. Boyles: I move for approval.
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Mr. Colclough: Second.
Mr. Williams: Will Item 14 have any affect on the neighbors?
14. Motion to adopt Resolution abandoning that portion of Garlington Avenue,
at Government Street, adjacent to Castleberry's Food Company, located on
Tax Map 58-2 and authorizing sale to Castleberry's Food Company for the
sum of $1,000.00.
Ms. Smith: Prior to this moving forward, I believe a public meeting was held and
input was received from the fire and Sheriff's Department.
Mr. Cbairman: We may need some more details on Tuesday.
Mr. Boyles: I'm going to ask that we pull that item and remove it from the
agenda and bring it back in two weeks so we'll have more information. I'll amend the
motion to do that.
Mr. Colclough: I'll second that.
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Motion adopted unanimously.
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1.
Report from the Public Works Department regarding the request from
Glennfield Lane Homeowners Association and Victoria Station Homeowners
Association for the acceptance of private streets into the City's maintenance
system.
At this time delegations from Glennfield Lane Homeowners Association and
Victoria Station Homeowners Association appeared before the Committee regarding the
above item.
Ms. Smith: The existing right-of-way for Glennfield Lane is 30 feet and our
development documents require 60 feet. Since it was put in as a private road, we would
also have to run some tests to determine what the structural sections of the road look like.
On the right-of-way an exception to the 60 foot requirement would have to be made, and
we would have to take some core samples to see what shape the road is in and how much
asphalt is there to determine if it meets city standards.
After additional discussion, Ms. Smith: On Victoria Station the right-of-way
would also need to be 60 feet and the same testing would need to be done on the road as
we discussed on Glennfield Lane.
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Mr. Boyles: I move that we get a report back in two weeks on the testing and a
solution for the problems.
Mr. Mays: Second.
Ms. Smith: Could we have a little additional time to report back?
Mr. Kolb: What about the first meeting in December?
Mr. Boyles: I'll agree to that.
Mr. Chairman: We've got to identifY a funding source.
Mr. Kolb: I can sign for it ifit is under $10,000 but if we run into a problem-
I'm going to push the budget block and then we'l1 bring it back for contingency. I intend
for this to be on the record because you guys will back me up on that and we'll go ahead
and pay for it out of maintenance. And then I'll come back and cover that with a
contingency request.
Mr. Cheek: Also we would need a report back with this from our legal
concerning the precedent this would set for flagpole lots and other stuff too.
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After additional discussion, the motion was adopted unanimously.
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2.
Approve redistributing previously approved General Fund Contingency
funding for the Pavement Marking Program. (See background information
under Item 7 on Finance Committee)
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Mr. Chairman: This was adopted by Finance. Can we get a similar resolution on
this?
Mr. Colclough: So move.
Mr. Mays: Second.
Motion adopted unanimously.
7.
Approve change order number two to the Ridge Forest Sewer Project in the
amount of $90,000 for the construction of the RCCI - Tobacco Road Sewer
Extension along Tobacco Road to Mack Lane with the following conditions:
1) Allow the City Attorney to negotiate cost-share agreements between
Augusta, Georgia and two property owners along Tobacco Road for
the construction of the RCCI - Tobacco Road Sewer Extension.
2) Approve cost-share agreement amount between Augusta, Georgia and
Horizon Group for $10,000, whicb can be applied to the Commercial
Dwelling Development fees once development begins.
3) Approve cost-share agreement amount between Augusta, Georgia and
Dr. George Snelling for $5,000.00.
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Mr. Doug Cheek: We would request that the wording read, "Approve Renewal
and Extension Funding in the amount of$90,OOO for the construction of the RCCI-
Tobacco Road Sewer. . ."
Mr. Boyles: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
15. Discuss open piped ditch at 4417 South Goshen Road due to safety concerns
of residents. (Requested by Commissioner Bridges)
At this time a delegation appeared before the Committee regarding the above
item.
Mr. Bridges: These people have a concern with the open ditch behind their
homes and we would ask that funding be provided to pipe this ditch. The yards are
eroding away and it is a dangerous situation for people with small children.
Mr. Boyles: Could we ask the golf course to participate in this in some portion?
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Mr. Kolb: We could ask them.
Mr. Chairman: We need cost information and participation information to see if
the golf course is interested and once we get the dollar figure, we can see where we are.
Can we get that information together and get it back by the first meeting in December?
Ms. Smith: We can.
Mr. Boyles: I make a motion to that effect.
Mr. Mays: I second it.
After additional discussion, Mr. Shepard: I would ask that items 18 and 19 be
treated similarly to the one we are discussing now.
After further discussion, the motion was adopted unanimously.
18. Discuss silt build up in Rae's Creek. (Requested by Commissioner Shepard)
19. Discuss West Lake Forest Drive sidewalk. (Requested by Commissioner
Shepard)
Mr. Chairman: Could we have a motion to take 18 and 19 together with the
motion we just had?
Mr. Mays: So move.
Mr. Colclough: Second.
Mr. Shepard: Warren Lake could also be included in that.
Motion adopted unanimously.
Mr. Mays: Ifwe have some older projects that need some additional money to
complete, I think that information should be brought in and that we consider completing
those before we take on any new projects.
9. Approve concept of extending sewer line to Grovetown area with stakeholder
participation.
Mr. Hicks stated that discussions have been held with stakeholders about their
participation in the extension of the sewer line in the Grovetown area. He noted that
Georgia Vitrified Brick & Clay would contribute a 159 acre tract of wetland area to the
Greenspace program, donate the easement and pay $250 per acre to Augusta as the
remaining 631 acres are sold. An agreement with all parties would be brought back for
approval.
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After a discussion, Mr. Mays: I move that we approve this in concept.
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Mr. Colclough: Second.
Motion adopted unanimously.
12. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution submitted by the Public Works and Engineering and Augusta
Utilities Departments for Heather's Glenn Subdivision, Phase Two.
13. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution submitted by the Public Works and Engineering and Augusta
Utilities Departments for Heather's Glenn Subdivision, Phase Three.
After a short discussion, Mr. Colclough: I make a motion that we approve it.
Mr. Mays: Second.
Motion adopted unanimously.
17. Request status work on easement of Ronnie Johnson on Wrightsboro Road.
(Requested by Commissioner Shepard)
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. Mr. Shepard: I tmderstand that we may not have an easement across Mr.
Johnson's property. I would suggest that in return for him granting us a proper easement
could we bush hog out the ditch and replace the pipe under his driveway so that it will not
flood out? This would be sort of an interim solution.
Mr. Kolb: We can ask the other property owners and if they want to participate in
the project then they can.
Mr. Chairman: Can we get direction to go get the easement?
Ms. Smith: That's what we need.
Mr. Colclough: [move that we give the Public Works Director the authority to
get an easement across Mr. Johnson's property and look at the other properties as well.
Mr. Chairman: Second.
Motion adopted unanimously.
ADJQURNMENT: There being no further business, the meeting was adjourned.
Nancy W. Morawski
Deputy Clerk of Commission
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