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HomeMy WebLinkAbout10-13-2003 Meeting ENGINEERING SERVICES AGENDA COMMITTEE ROOM - October 13, 2003 3:00 P. M. 1. Report from the Utilities Department regarding a cost estimate for the installation of sewer on Tobacco Road involving the property ofMr. Joe Newsome. (Referred from September 22 Engineering Services) 2. Report from the Public Works Department regarding the award ofa contract to Heery Intemational, in association with Dukes Edwards Dukes, for Program Management Services for the Augusta Capital Improvement Plan for building construction and renovation. The initial contract term is for three years with options for two additional one-year renewals. The initial three-year contract is for a cost not to exceed $4, I 08,964. The first one-year option is at a not-to-exceed cost of$I,579,349 and the second $1,394,041. The total fees are not to exceed $7,082,354. (Referred from September 22 Engineering Services) 3. Report from the Public Works Department regarding requests from the residents of Victoria Station Homeowners Association to have Queens Court and Mulberry Lane declared public roadways and included in the city's maintenance system and from the residents of Glennfield Lane Homeowners Association to have Glennfield Lane declared a public roadway and included in the city's maintenance system. (Referred from August 11 Engineering Services) 4. Authorize Public Works and Engineering to reject the single bid received from Alpha Construction Company in the amount of$159,853 for reconstruction of the fountain at the 8th Street Plaza on Riverwalk, abandon this project and continue to operate the fountain in its current configuration. 5. Motion to authorize condemnation ofa portion of Tax Map 51, Parcel 39, which is owned by Martice Matthew Scott, Jr., Joan A. Scott Ruff and Jobyna M. Scott as Co-Executors for the Estate of Mamie Ella Robinson Scott and the Estate of Lola 1. Gabriel, for an easement on the Butler Creek Collector Project, more particularly described as 11,888.78 square feet, more or less, of permanent easement and 11,688.97 square feet, more or less, of temporary construction easement. 6. Motion to authorize condemnation of a portion of Tax Map 51, Parcel 39 and Tax Map 51, Parcel 99, which is owned by Martice Matthew Scott, Jr., Joan A. Scott Ruff and Jobyna M. Scott as Co-Executors for the Estate of Mamie Ella Robinson Scott, for easements on the Butler Creek Collector Project, more particularly described as 37,582.58 square feet, more or less, ofpernlanent easement and 51,088.24 square feet, more or less, of temporary constmction easement on Tax Map 51, Parcel 31 and 24,173.16 square feet, more or less, ofpermanent easement and 20,636.45 square feet, more or less, of temporary construction easement on Tax Map 51, Parcel 99. 7. Motion to authorize condemnation ofa portion of Tax Map 138, Parcel 10.04, which is owned by Eugene Wilcox, Jr. and Sarah Wilcox, for an easement on the Jamestown Sanitary Sewer Project, Phases II and III, more particularly described as 574 square feet, more or less, of permanent easement and 369 square feet, more or less, of temporary construction easement. 8. Motion to approve execution of Georgia Power Company's Governmental Encroachment Agreement No. 31053 (Goshen- West Augusta/South Augusta- Waynesboro- Wadley Transmission Line). 9. Approve award of construction contract in the amount of$l, 198,587.79 to Tommy L. Griffin Plumbing for the Butler Creek Interceptor Extension Sewer project. 10. In conjunction with the construction of the sanitary sewer extension on Woodlake Road, the Utilities Department requests the following approvals: 1) Approve concept of constructing the sewer line extension along W oodlake Road and across Windsor Spring Road in conjunction with the Independent Living Horizons development. 2) Approve engineering cost of $4,590 to Stevenson & Palmer Engineers for the design of the Woodlake Road Sewer Extension. 3) Allow the City Attomey to negotiate an agreement between Independent Living Horizons and Augusta, Georgia for the construction of the Woodlake Road Sewer Extension. 4) Approve AUD to advertise at the appropriate time for the construction of the Woodlake Sewer Extension. 11. Approve professional services proposal from Khafra, Inc. in the amount of $48,800.00 to obtain manhole coordinates and depths for the sanitary sewer system modeling project. 12. Approve proposed 2004 LARP Program List. 13. Review minutes regarding the selection of the Telfair Street site for the Judicial Center. (Referred from Qctober 7 Commission meeting) (See background information under Item 16 of the Finance Committee) 14. Approve award of contract to Mabus Bros. Construction Company, Inc. in the amount of$1,839,258.19 for the Warren Rd. Improvements Project (Capital Project Number 323-04-296823314) subject to receipt of signed contracts and proper bonds. 15. Authorize the Public Works & Engineering Department to hire a Safety Officer at a salary of $35,000 to be funded from the Highway & Street Administration Budget. (See background information under Item 7 on Administrative Services Committee) 16. Approve the Augusta Traffic Calming Program and $12,000 from General Fund Contingency to allow the Public Works and Engineering Department to initiate the program in 2003. (See background information under Item 17 on Finance Committee) ADDENDUM ENGINEERING SERVICES AGENDA Qctober 13, 2003 3:00 P. M. DELETION FROM THE AGENDA: Item #12. (Requested by the Public Works Director) I ENGINEERING SERVICES CQMMITTEE COMMITTEE ROOM - Qctober 13, 2003 3:00 P. M. PRESENT: Hons. Cheek, Chairman; Mays and Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Walter Hornsby and Fred Russell, Deputy Administrators; Teresa Smith, Public Works Director; Max Hicks, Utilities Department Director; Russell Theis, Utilities Department; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor and Colclough, Co-Chairman. ADDENDUM AGENDA: Deletion from the Agenda: Item 12. (Requested by the Pubiic Works Director) [Approve proposed 2004 LARP Program List.] Mr. Boyles: I so move to delete. Mr. Mays: Second. Motion adopted unanimously. I CONSENT AGENDA ITEMS: 4. Authorize Public Works and Engineering to reject the single bid received from Alpha Construction Company in the amount of $159,853 for reconstruction of the fountain at the 8th Street Plaza on Riverwalk, abandon this project and continue to operate the fountain in its current configuration. 5. Motion to authorize condemnation of a portion of Tax Map 51, Parcel 39, whIch is owned by Martice Matthew Scott, Jr., Joan A. Scott Ruff and Jobyna M. Scott as Co-Executors for the Estate of Mamie Ella Robinson Scott and the Estate of Lola I. Gabriel, for an easement on the Butler Creek Collector Project, more particularly described as 11,888.78 square feet, more or less, of permanent easement and 11,688.97 square feet, more or less, of temporary construction easement. 6. Motion to authorize condemnation of a portion of Tax Map 51, Parcel 39 and Tax Map 51, Parcel 99, which is owned by Martice Matthew Scott, Jr., Joan A. Scott Ruff and Jobyna M. Scott as Co-Executors for the Estate of Mamie Ella Robinson Scott, for easements on the Butler Creek Collector Project, more particularly described as 37,582.58 square feet, more or less, of permanent easement and 51,088.24 square feet, more or less, of temporary construction easement on Tax Map 51, Parcel 31 and 24,173.16 square feet, I more or less, of permanent easement and 20,636.45 square feet, more or less, oftemporary construction easement on Tax Map 51, Parcel 99. 7. Motion to authorize condemnation of a portion of Tax Map 138, Parcel 10.04, which is owned by Eugene Wilcox, Jr. and Sarah Wilcox, for an easemeut on the Jamestown Sanitary Sewer Project, Phases II and III, more particularly described as 574 square feet, more or less, of permanent easement and 369 square feet, more or less, of temporary construction easement. I 8. Motion to approve execution of Georgia Power Company's Governmental Encroachment Agreement No. 31053 (Goshen-West Augusta/South Augusta- Waynesboro-Wadley Transmission Line). 9. Approve award of construction contract in the amount of $1,198,587.79 to Tommy L. Griffin Plumbing for the Butler Creek Interceptor Extension Sewer project. 10. In conjunction with the construction of the sanitary sewer extension on Woodlake Road, the Utilities Department requests the following approvals: 2) Approve concept of constructing the sewer line extension along Woodlake Road and across Windsor Spring Road in conjunction with the Independent Living Horizons development. Approve engineering cost of $4,590 to Stevenson & Palmer Engineers for the design of the Woodlake Road Sewer Extension. Allow the City Attorney to negotiate an agreement between Independent Living Horizons and Augusta, Georgia for the construction ofthe Woodlake Road Sewer Extension. Approve ADD to advertise at the appropriate time for the construction of the Woodlake Sewer Extension. I 1) 3) 4) 11. Approve professional services proposal from Khafra, Inc. in the amount of $48,800.00 to obtain manhole coordinates and depths for the sanitary sewer system modeling project. 14. Approve award of contract to Mabus Bros. Construction Company, Inc. in the amount of $1,839,258.19 for the Warren Rd. Improvements Project (Capital Project Number 323-04-296823314) subject to receipt of signed contracts and proper bonds. 15. Authorize the Public Works & Engineering Department to hire a Safety Officer at a salary of $35,000 to be funded from the Highway & Street Administration Budget. (See background information under Item 7 on Administrative Services Committee) I 2 I Mr. Wall: On item 14 DQT has an issue with the fact of our approving the contract prior to there being an issuance of a notice to proceed. The notice to proceed has not been issued. Mr. Chairman: What is the holdup? Ms. Smith: Processing of the county contract documents. Mr. Wall: Let's go ahead and see what we can work out between now and next Tuesday because we can pull it off then if we need to. Mr. Mays: I so move we approve the consent agenda. Mr. Boyles: Second. Motion adopted unanimously. 13. Review minutes regarding the selection of the Telfair Street site for the Judicial Center. (Referred from October 7 Commission meeting) 16. Approve the Augusta Traffic Calming Program and $12,000 from General Fond Contingency to allow the Public Works and Engineering Department to initiate the program in 2003. I [Considered in joint meeting with Finance Committee] 2. Report from the Public Works Department regarding the award of a contract to Heery International, in association with Dukes Edwards Dukes, for Program Management Services for the Augusta Capital Improvement Plan for building construction and renovation. The initial contract term is for three years with options for two additional one-year renewals. The initial three-year contract is for a cost not to exceed $4,108,964. The first one-year option is at a not-to-exceed cost of $1,579,349 and the second $1,394,041. The total fees are not to exceed $7,082,354. (Referred from September 22 Engineering Services) I Mr. Kuhlke: We have a sub-committee which is basically the administrative sub- committee and we felt like rather than Public Works going out and hiring people to come on board on a permanent basis, that we would present to you a program management services. We have identified three phases of the Augusta Capital Improvement Plan that are being presented in the SPLOST presentations. Phase One includes the Judicial Center at $75 million, Traffic Control CenterlPublic Works Building, $8 million, Augusta Utilities and Public Works Complex, $11 million totaling $94 million. Phase Two includes proj ects identified as needed and not funded which would be the Administration Building at $12 million, the Library at $20 million, License & Inspection and Planning & Zoning at $5 million and Jail Pods at $9 million for a total of$46 million. Phase Three 3 are projects under consideration. These include the Performing Arts Center, $60 million, Civic Arena, $90 million, Exhibit & Trade Center, $25 million for $175 miliion. This would total $315 million for all three phases. I Mr. Kuhlke made a presentation outlining the process for the selection of a firm for program management services and the criteria through which the selection was made. He noted that it was the recommendation of the sub-committee that Heery International in association with Duke Edwards Dukes be selected to perform this work and that a contract be entered into with them for program management services. After a discussion of the matter, Mr. Mays: I so move that we approve this. Mr. Boyles: Second. Motion adopted unanimously. 3. Report from the Public Works Department regarding requests from the residents of Victoria Station Homeowners Association to have Queens Court and Mulberry LaDe declared public roadways and included in the city's maintenance system and from the residents of Glennfield Lane Homeowners Association to have Glennfield Lane declared a public roadway and included in the city's maintenance system. (Referred from August 11 Engineering Services) Mr. Boyles: May I ask that this item be carried to our next meeting? I Mr. Chairman: That would be fine. Mr. Mays: I so move. Mr. Boyles: Second. Motion adopted unanimously. 1. Report from the Utilities Department regarding a cost estimate for the installation of sewer on Tobacco Road involving the property of Mr. Joe Newsome. (Referred from September 22 Engineering Services) Mr. Theis: We have worked up a cost estimate of just under $40,000 on this item and we also determined a cost to go all the way up to Mack Lane which would be about $55,000. The total cost to go all the way across Mack Lane would be around $85,000. There is a church there also that would be affected and I think they are also interested in the extension ofthe line. Mr. Hicks: The owner hasn't gotten his plans approved for the apartment complex yet. I think he just wants a commitment from the city that the line will be there. I 4 I Mr. Cheek: I think we need a motion to approve this pending concurrence from all the property owners to participate in the cost sharing plan. Mr. Boyles: I'll make that motion. Mr. Mays: I second it. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nWlli I I 5