HomeMy WebLinkAbout09-22-2003 Meeting
ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - September 22, 2003
3:00 P. M.
A. Discussion of proposed pairs to the Law Enforcement Center and the need to
begin immediately to au orize and finance an additional jail pod. .(See
background information nder Item 14 on Finance Committee)
1. Report from the Public orks Departmentregarding short term repairs to
Bransford Road through he use of in-house forces or a subcontractor. (Referred
from September 8 Engin ering Services)
2. Report from the Public orks Department regarding the inmate labor crew.
(Referred from Septemb r 8 Engineering Services)
3. Report from the License Inspections Department regarding Craven's Salvage
Yard. (Referred from Se tember 8 Engineering Services)
4. Motion to approve Settle ent Agreement between Augusta, Georgia and
Sherman Industries, Inc. 0 resolve claims related to alleged defective concrete
pIpe.
5. Motion to authorize con mnation ofa portion of Tax Map 152, Parcel 523,
which is owned by Edw d W. Wilson and Sheilah L. Wilson for an easement on
the Fairington Sanitary S wer Project, more particularly described as 799.24
square feet, more or less, of permanent utility and maintenance easement.
7.
6. Report from the Public orks Department regarding the use of speed humps on
streets in residential area . (Referred from August 11 Engineering Services)
Approve the Deed of De
submitted by the Public
Departments for Walton
ication, Maintenance Agreement and Road Resolutions
orks and Engineering and Augusta Utilities
cres Subdivision, Section V.
8.
Approve the Deeds of De ication, Maintenance Agreements and Road
Resolution(s) SUbmitted! the Engineering and Utilities Departments for
Cambridge Subdivision, ection Four.
Approve the Deeds of De ication, Maintenance Agreements and Road
Resolution(s) SUbmitted! the Engineering and Utilities Departments for
Pepperidge Subdivision, ection 16, Phase Two.
Approve the Deeds of De icati, m, Maintenance Agreements and Road
Resolution(s) submitted ~y the Engineeling and Utilities Departments for
Bre'k'~idg' SObd;';';']' S~d"" Tw,.
9.
10.
II. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Pinehurst Subdivision, Section Two. The "Greenspace" shown on the plat is not
being dedicated at this time.
12. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Tullocks Hill Subdivision, Phase II.
13. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Cambridge Subdivision, Section Two-A.
14. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for Barnett
Crossing Subdivision, Section Three.
15. Approve a consent order proposed by Georgia EPD in response to sanitary sewer
overflows from January 9,2003 through April 14, 2003 and excessive flows in
the Spirit Creek wastewater collection system.
16. Convert the existing contract with ARCADlS for design of the proposed new
facilities for the Department of Public Works and Engineering and Augusta
Utilities from 6% of the estimated cost of construction to a fixed fee contract in
the amount of$434,31I for the Public Works buildings and related site
development design and $579,877 for the Augusta Utilities buildings and related
site development design for a total of $1,014,188.
17. Approve funding for professional services contract proposal from Khafra
Engineering Consultants, Inc. to develop software tools to streamline data
collection and data download from GPS to existing mapping system and work
flow tracking system.
18. Approve Change Order #1 in the amount of$50,845.04 to the Ridge Forest
Estates Sanitary Sewer System Improvements due to an owner-initiated change of
pipe size, additional quantities and elimination of the Cambridge Lift Station.
19. Approve deductive Change Order #2 in the amount of $11 0,958.42 to the Hwy 1/
Bath-Edie/Etterlee Dr. Water System Project.
20. Approval of the following in conjunction with the construction of a six-inch force
main on Barton Chapel Road:
1) Approve concept on constructing a sewer force main along Barton Chapel
Road to serve Barnett Crossing and Buckhead Subdivisions.
2) Approve engineering cost of $8, 175 to Southem Partners, Inc. for the design
of the Barton Chapel Force Main.
3) Allow the City Attorney to negotiate an agreement between Homesites, Ltd.
and Augusta, Georgia for the construction of the Barton Chapel Force Main.
4) Approved AUD to advertise at the appropriate time for the construction of the
Barton Chapel force main.
21. Approve proposal from Khafra Engineering Consultants, Inc. for the design of the
Walton Acres unsewered pockets to provide sewer service.
22. Ratify funds in the amount of $21 ,494.36 for payment to Blair Construction, Inc.
for emergency repairs to Rae's Creek Sewer Interceptor Structure.
23. Approve award of constructed contract in the amount of $462,823.90 to Blair
Construction, Inc. for the construction of the Plantation Road Water Line
Replacement Project.
24. Award a contract to Heery International, in association with Dukes Edwards
Dukes, for Program Management Services for the Augusta Capital Improvement
Plan for building construction and renovation. The initial contract term is for
three years with options for two additional one-year renewals. The initial three-
year contract is for a cost not to exceed $4,108,964. The first one-year option is
at a not-to-exceed cost of$I,579,349 and the second $1,394,041. The total fees
are not to exceed $7,082,354.
25. Amend the current contract with Republic/Payne Parking System to add operation
of the Augusta owned parking facility at Fort Discovery for the remainder of the
existing contract term, including any extensions. The initial contract term runs
from February 1,2003 to January 31,2004, exclusive of action on contract
extensions pending before the Commission.
26. Authorize Public Works and Engineering to amend the contract with Montgomery
KONE to add replacement of the hydraulic elevator at the west end of the
Municipal Building in the amount of$133,293.00 bringing the total contract
amount to $254,460.00. Also, increase the previously approved Capital Project
Budget (CPB# 324-05-201150500) by $20,000 from $260,000.00 to $280,000, to
be funded from Special Purpose Local Option Sales Tax (SPLOST) Phase III for
Renovations to the Municipal Building.
27. Authorize the Public Works & Engineering Department to hire a Design Engineer
III at a salary of$57,500 to be funded from the Highway & Street Administration
Budget. (See background information under Item 5 on Administrative Services
Committee)
28. Ratify funds in the amount of $15,243.00 for final repairs completed by Hebbard
Electric Company to the Emergency Generators not included in the original scope
of work for this project.
29. Approve deductive Change Order #2 in the amount of$121,016.76 to the Peach
Orchard Road 12" Water Main Project.
30. Approve the Deed of Dedication, Maintenance Agreement and Road Resolutions
submitted by the Public Works and Engineering and Augusta Utilities
Departments for Walton Hills Subdivision, Section IV.
31. Consider a request from the Ebenezer Seventh-day Adventists Church at 1699
Olive Road for connection to the city sewerage system.
32. Authorize utilization of $15,000 of Manpower Management savings to fund the
Safety Officer position in Public Works and Engineering Department for the
remainder of 2003, authorize Public Works to fill the position and include funding
in 2004 for this position and program. (See background information under Item
12 on Finance Committee)
33. Discussion of sewer on Tobacco Road involving property of Mr. Joe Newsome.
34. Motion to approve Memorandum of Understanding between Bell South
Telecommunications, Inc. and Augusta, Georgia regarding relocation of utilities
on Laney-Walker Boulevard.
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ENGINEERING SERVICES
CQMMITTEE
COMMITTEE ROOM - September 22, 2003
3:00 P. M.
PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays and
Boyles, members; Shepard, Finance Committee Chairman; Hankerson, Finance
Committee Co-Chairman, Bridges and Williams, Finance Committee members; Jim
. Wall, Attorney; Walter Hornsby, Deputy Administrator; Teresa Smith, Public Works
Director; Doug Cheek, Utilities Dept. Asst. Director; Rob Sherman, License &
Inspections Director; Lena Bonner, Clerk of Commission.
ABSENT: Hon. Bob Young, Mayor.
The Clerk: We have a request to delete Item 5. That has been settled by the
Attorney's office.
5. Motion to authorize condemnation ofa portion of Tax Map 152, Parcel 523,
which is owned by Edward W. Wilson and Sheilah L. Wilson for an easement
on the Fairington Sanitary Sewer Project, more particularly described as
799.24 square feet, more or less, of permanent utility and maintenance
easement.
Mr. Colclough: A motion to delete.
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Mr. Boyles: Second.
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
7. Approve the Deed of Dedication, Maintenance Agreement and Road
Resolutions submitted by the Public Works and Engineering and Augusta
Utilities Departments for Walton Acres Subdivision, Section V.
8. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Cambridge Subdivision, Section Four.
9. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Pepperidge Subdivision, Section 16, Phase Two.
10. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Breckenridge Subdivision, Section Two.
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11.
Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Pinehurst Subdivision, Section Two. The "Greenspace" shown on the plat is
not being dedicated at this time.
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12. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Tullocks Hill Subdivision, Phase II.
13. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Cambridge Subdivision, Section Two-A.
14. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolution(s) submitted by the Engineering and Utilities Departments for
Baruett Crossing Subdivision, Section Three.
15. Approve a consent order proposed by Georgia EPD in response to sanitary
sewer overflows from January 9, 2003 through April 14, 2003 and excessive
flows in the Spirit Creek wastewater collection system.
16.
Convert the existing contract with ARCADIS for design of the proposed new
facilities for the Department of Public Works and Engineering and Augusta
Utilities from 6% of the estimated cost of construction to a fIXed fee contract
in the amount of $434,311 for the Public Works buildings and related site
development design and $579,877 for the Augusta Utilities buildings and
related site development design for a total of $1,014,188.
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19. Approve deductive Change Order #2 in the amount of $110,958.42 to the
Hwy 11 Bath-Edie/Etterlee Dr. Water System Project.
20. Approval of the following in conjunction with the construction of a six-inch
force main on Barton Chapel Road:
1) Approve concept on constructing a sewer force main along Barton
Chapel Road to serve Barnett Crossing and Buckbead Subdivisions.
2) Approve engineering cost of $8,175 to Southern Partners, Inc. for the
design of the Barton Chapel Force Main.
3) Allow the City Attorney to negotiate an agreement between Homesites,
Ltd. and Augusta, Georgia for the construction ofthe Barton Chapel
Force Main.
4) Approved ADD to advertise at the appropriate time for the construction
of the Barton Chapel force main.
21. Approve proposal from Khafra Engineering Consultants, Inc. for the design
of the Walton Acres unsewered pockets to provide sewer service.
22.
Ratify funds in the amount of $21,494.36 for payment to Blair Construction,
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Inc. for emergency repairs to Rae's Creek Sewer Interceptor Structure.
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23.
Approve award of constructed contract in the amount of $462,823.90 to Blair
Construction, Inc. for the construction ofthe Plantation Road Water Line
Replacement Project.
25. Amend the current contract with RepubliclPayne Parking System to add
operation of the Augusta owned parking facility at Fort Discovery for the
remainder of the existing contract term, including any extensions. The initial
contract term runs from February 1,2003 to January 31, 2004, exclusive of
action on contract extensions pending before the Commission.
26. Authorize Public Works and Engineering to amend the contract with
Montgomery KONE to add replacement of the hydraulic elevator at the west
end of the Municipal Building in the amount of $133,293.00 bringing the
total contract amount to $254,460.00. Also, increase the previously approved
Capital Project Budget (CPB# 324-05-201150500) by $20,000 from
$260,000.00 to $280,000, to be funded from Special Purpose Local Option
Sales Tax (SPLOST) Phase III for Renovations to the Municipal Building.
27.
Authorize the Public Works & Engineering Department to hire a Design
Engineer ill at a salary of $57,500 to be funded from the Highway & Street
Administration Budget. (See background information under Item 5 on
Administrative Services Committee)
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28.
Ratify funds in the amount of $15,243.00 for final repairs completed by
Hebbard Electric Company to the Emergency Generators not included in the
original scope of work for this project.
29. Approve deductive Change Order #2 in the amount of $121,016.76 to the
Peach Orchard Road 12" Water Main Project.
30. Approve the Deed of Dedication, Maintenance Agreement and Road
Resolutions submitted by the Public Works and Engineering and Augusta
Utilities Departments for Walton Hills Subdivision, Section IV.
32. Authorize utilization of $15,000 of Manpower Management savings to fund
the Safety Officer position in Public Works and Engineering Department for
the remainder of 2003, authorize Public Works to fill the position and
include funding in 2004 for this position and program. (See background
information under Item 12 on Finance Committee)
Mr. Boyles: I move for approval.
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Mr. Colclough: I'll second it.
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Motion adopted unanimously.
31.
Consider a request from the Ebenezer Seventh-day Adventists Church at
1699 Olive Road for connection to the city sewerage system.
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At this time a delegation from the Church appeared before the Committee
regarding the above request. They asked that they be placed on the city sewerage system
due to problems with their septic tank.
After a short discussion, Mr. Doug Cheek: I would like to meet with them to see
what would be required.
Mr. Mays: I so move that we get information back on this item for the October 7
Commission meeting.
Mr. Colclough: Second.
Motion adopted unanimously.
33. Discussion ofsewer on Tobacco Road involving property of Mr. Joe
Newsome.
Mr. Newsome: This concerns property across from Gracewood Elementary
School. We want to build some apartments on the property and we need assistance in
bringing the sewer line down to our property.
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Mr. Doug Cheek: This is an unsewered pocket area and not an identified project
at this time, but it can be done. The funding would have to be identified for it.
Mr. Chairman: Is there a cost estimate for this to tie it in?
Mr. Doug Cheek: We had not put an exact number to it and I'd want to size it.
After a short discussion, Mr. Colclough: I move that we receive this as
information and receive a report back at the next meeting.
Mr. Boyles: Second.
Motion adopted unanimously.
1. Report from the Public Works Department regarding short term repairs to
Bransford Road through the use of in-house forces or a subcontractor.
(Referred from September 8 Engineering Services)
Ms. Smith: We have a report on this and making repairs to the immediate area of
concern would take about three days. Residents would not have access to their driveways
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during that time. We have information on alternatives and Alternative I would continue
to repair the road with county forces at an average cost range of $300 per repair.
Alternative 2 would send the project out to bid and remove the pavers and reconstruct as
an asphalt road the entire length which would be about $400,000. Alternative 3 would be
to completely overlay the bricks which would cost about $60,000 and then redo the
bricks and address the underground springs and tree roots that are plaguing the area. That
would cost in the neighborhood of $500,000.
Mr. Shepard: Ms. Smith suggested that we proceed with Alternative I and then in
addition to that, include it in the next resurfacing contract and specifY brick at that time.
Mr. Colclough: I so move.
Mr. Boyles: I'll second. Could you also look at the brick at 2904 Bransford?
Ms. Smith: Yes, sir.
Motion adopted unanimously.
2. Report from the Public Works Department regarding the inmate labor crew.
(Referred from September 8 Engineering Services)
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Ms. Smith gave a report on the current work of the crews and stated that over
5,000 acres were cut between May and September.
After a discussion, Mr. Colclough: I move we receive it as information.
Mr. Mays: Second.
Motion adopted unanimously.
4. Motion to approve Settlement Agreement between Augusta, Georgia and
Sherman Industries, Inc. to resolve claims related to alleged defective
concrete pipe.
Mr. Wall: We're reconunending approval of this.
Mr. Boyles: I move we accept the reconunendation of the Attorney to approve
the settlement.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Mays out.
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6.
Report from the Public Works Department regarding the use of speed
humps on streets in residential areas. (Referred from August 11 Engineering
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Services)
Ms. Smith: We request that this be discussed when we present the traffic calming
program which is scheduled to be presented to the Commission next month.
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Mr. Chairman: I think you had requested from us some areas within our districts
that we may want to see if they qualifY for -
Ms. Smith: You can go ahead and start getting that list together.
Mr. Boyles: I move we accept this as information.
Mr. Colclough: Second.
Motion adopted unanimously.
17. Approve funding for professional services contract proposal from Khafra
Engineering Consultants, Inc. to develop software tools to streamline data
collection and data download from GPS to existing mapping system and
work flow tracking system.
Mr. Cheek: This would actually be to do the progranuning of the tools. It enables
us to get coordinates established to enter into the GIS system.
Mr. Colclough: I move it approved to read software progranuning tools.
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Mr. Boyles: Second.
Motion adopted unanimously.
18. Approve Change Order #1 in the amount of $50,845.04 to the Ridge Forest
Estates Sanitary Sewer System Improvements due to an owner-initiated
change of pipe size, additional quantities and elimination of the Cambridge
Lift Station.
Mr. Colclough: So move.
Mr. Boyles: Second.
Motion adopted unanimously.
24.
Award a contract to Heery International, in association with Dukes Edwards
Dukes, for Program Management Services for the Augusta Capital
Improvement Plan for building construction and renovation. The initial
contract term is for three years with options for two additional one-year
renewals. The initial three-year contract is for a cost not to exceed
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$4,108,964. The first one-year option is at a not-to-exceed cost of $1,579,349
and the second $1,394,041. The total fees are not to exceed $7,082,354.
Ms. Smith: This is the firm that will provide program management for us through
the building program similar to that given by CH2Mhill to the bond program. We can
come back to the next meeting with an overview of the services that they will provide and
the process for their selection if that would be helpful.
Mr. Chairman: I think that would be good.
Mr. Mays: Also something about their track record may be good also.
Mr. Colclough: I move we receive this as information.
Mr. Boyles: Second.
Motion adopted unanimously.
34. Motion to approve Memorandum of Understanding between Bell South
Telecommunications, Inc. and Augusta, Georgia regarding relocation of
utilities on Laney-Walker Boulevard.
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Mr. Wall: This is an agreement whereby Augusta agrees to pay for the cost of
some underground work and we get a credit of $16,000 against the overall cost. The cost
would be $198,496 and the funding would come from SPLOST.
After a short discussion, Mr. Chairman: Could you come back to legal on
Tuesday with full recommendations on the full court press for anyone who is delaying
this project?
After further discussion, Mr. Wall: I would ask that you authorize and approve
this Memorandum of Understanding and I'll bring you a report on Tuesday.
Mr. Boyles: I move to approve the Memorandum of Understanding.
Mr. Chairman: I'll second it.
Motion adopted unanimously.
3. Report from the License & Inspections Department regarding Craven's
Salvage Yard. (Referred from September 8 Engineering Services)
Mr. Sherman gave an update on the status of the salvage yard.
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Mr. Wall: I think you need to be sure he is compliance with everything that he is
required to do.
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Mr. Sherman: He was in compliance at the time I gave you that last report, but
we will have to continue to monitor him.
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Mr. Wall: The situation here is that the person who owned the junkyard and had
the cars out there was told that he did not need a business license for that location.
Therefore, it was apparently used as a junkyard, had junk cars on it and was a part of a
junkyard business that happened to have its office at a different location. That's the
premise upon which I believe that there was a non-conforming use.
Mr. Sherman: Qnce we told him he did need a license, he applied but we refused
to issue it to him because he still had to clean up the scrap tires. We were trying to use
some leverage to get him to clean up the place. We didn't issue the license until late
February of this year.
Mr. Chairman: Do we want to keep him in business or put him out of business?
He buries tires and dumps oil on the ground and we may need to ask for an investigation.
Mr. Wall: That's why I'm saying that you demand strict compliance because you
know he's not going to and rather than fighting the battle that is already over with, get
him in non-compliance.
Mr. Mays: I'm going to make a motion that this be referred to Mr. Wall's list of
legal things to bring back and to see if there is a way that we can facilitate lifting the
license on that location out there.
Mr. Colclough: Second.
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Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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