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HomeMy WebLinkAbout08-25-2003 Meeting ENGINEERING SERVICES AGENDA CQMMITTEE ROOM - August 25,2003 3:00 P. M. 1. Report from the Public Works Department regarding the flooding problems on the properties of Mr. Willie Newton and Mr. Alvin Coleman. (Referred from August 11 Engineering Services) 2. Report from the Public Works Department regarding the storm water damage problems at Summerchase. (Referred from August 11 Engineering Services) 3. Report from the Public Works Department regarding the repairs to various railroad crossings. (Referred from August 11 Engineering Services) 4. Report from the Public Works Department regarding a prioritized list of drainage projects. (Referred from August 11 Engineering Services) 5. Report from the Public Works Department regarding the Wilkerson Gardens School construction project. (Referred from August 11 Engineering Services) 6. Consider request to approve installation of additional street lights entering the National Hills Subdivision with installation costs in the amount of $9,900 to be funded from the Washington Road Sidewalks Project and the ongoing maintenance and energy costs, currently $900 annually, to be funded from General Fund contingency and to adjust the annual street light budget respectively. 7. Motion to authorize condemnation ofa portion of Tax Map 164, Parcel 21, which is owned by William Marion Rogers, Jr. for an easement on the Jamestown Sanitary Sewer Project, Phases II and III, more particularly described as 760 square feet, more or less, of permanent utility and maintenance easement and 724 square feet, more or less, of temporary construction easement. 8. Motion to authorize condemnation of a portion of Tax Map 132, Parcel 153, which is owned by Waylon A. Bardoot and Francis B. Bare1r,ot for an easement in connection with thc Augusta Richmond County Drainage lmprovemenls, Phase I (Elliot Blvd.), more particularly described as 1043.18 square feet, more or less, of permanent utility easement and 433.73 square feet, more or less, of temporary easement. 9. Motion to authorize condemnation of a portion of Tax Map 25-3, Parcel 58, which is owned by Robert M. McRae and Ann U. McRae for an easement in connecti'Jn with the Augusta Richmond County Drainage Improvements, Phase I (Vassar Drive), more particularly described as 292.27 square feet, more or less, of permanent drainage, utility and maintenance easement and 486.89 square feet, more or less, of temporary easement. 11. Motion to authorize condemnation of a portion of Tax Map 153, Parcel 117, which is owned by Richard D. Holton, Jr. and Dorinda 1. Holton, for an easement on the Fairington Sanitary Sewer Project, more particularly described as 693.68 square feet, more or less, of permanent utility and maintenance easement. 10. Discussion of the traffic light at the intersection of West Wheeler Parkway and \\iheeler Road. (Deferred from June 20 Engineering Services) 12. Award contract to the only bidder, Empire Tree and Turf, in the amount of $66,700.00 to prune contract trees and remove contract trees in downtown Augusta. 13. Award contract to lowest bidder, Augusta Stump Master, in the amount of $26,000.00 to prune 209 trees subject to decline on Greene Street between the 700 block and the 1500 block and remove 2 decayed trees. The Tree Abatement Program is funded from the One Cent Sales Tax, (SPLOST) Phase IV, account number 324062310201160011. 14. Approve award of an engineering contract from Cranston, Robertson and Whitehurst, P.C. to design the Spirit Creek Collection System Pump Station and Force Main and inspect a problematic portion of the Spirit Creek Trunk Line at a proposed price of $705,920. 16. Discuss naming new road to Public Works and Utilities Building. (Requested by Commissioner Cheek) 15. Review Energy Conservation Plan. (Requested by Commissioner Cheek) 17. Discuss Change Order Policy. (Requested by Commissioner Williams) 18. Discuss Foster Lane closing and evacuation route for river road industries. (Requested by Commissioner Shepard) 19. Status report regarding Yhllton Woods Court. (Requested by Commissioner Shepard) 20. Status report regarding Ronnie Johnson property on Wrightsboro Road. (Requested by Commissioner Shcpard) 21. Status report regarding repairs in the street at 3141 West Lake Forest Drive. (Requested by Commissioner Shepard) 22. Status report regarding repairs to brick street at 2904 Bransford Road. (Requested by Commissioner Shepard) 23. Discuss modifications to outfall at Lake Aumond. (Requested by Commissioner Shepard) 24. Motion to authorize condemnation of a portion of Tax Map 152, Parcel 521, which is owned by Leisha Yvonne Williams for an easement on the Fairington Sanitary Sewer Project, more particularly described as 2,272.57 square feet, more or less, of permanent utility and maintenance easement. 25. Discuss maintenance of cemeteries. (Requested by Commissioner Cheek) ADDENDUM ENGINEERING SERVICES AGENDA August 25, 2003 3:00 P. M. DELETION FROM THE AGENDA: Item #24. (Requested by the Attorney's Office - settlement reached) I ENGINEERING SERVICES COMrvlITTEE COMMITTEE ROOM - August 25, 2003 3:00 P. M. PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays, member; Jim Wall, Attorney; George Kolb, Administrator; Errick Thompson, Asst. Public Works Director; Robert Anderson, Facilities Management Department; Derek Vanover, Trees & Landscape Director; Lena Bonner, Clerk of Commission. ABSENT: Hons. Bob Young, Mayor and Boyles, member. Also Present: Stacey Eidson of The Metro Spirit, H. Dunbar, Heidi Williams of The Augusta Chronicle and Hons. Hankerson, Bridges, Shepard and Williams, Commissioners. The Clerk: We have a request to delete Item 24 from the Attorney's Office. Mr. Colclough: I so move. Mr. Chairman: Second. Motion adopted unanimously. I Mr. Cheek: We want to refer Item 22 to our next Engineering Services Committee. [Item 22. Status report regarding repairs to brick street at 2904 Bransford Road. (Requested by Commissioner Shepard)] Mr. Cheek: On Item 4 this will come back to our next work session for Engineering Services. CONSENT AGENDA ITEMS: 1. Report from the Public Works Department regarding the flooding problems on the properties of Mr. Willie Newton and Mr. Alvin Coleman. (Referred from August 11 Engineering Services) 2. Report from the Public Works Department regarding the storm water damage problems at Summerchase. (Referred from August 11 Engineering Services) 3. Report from the Public Works Department regarding the repairs to various railroad crossings. (Referred from August 11 Engineering Services) I 4. Report from the Public Works Department regarding a prioritized list of drainage projects. (Referred from August 11 Engineering Services) 7. Motion to authorize condemnation of a portion of Tax Map 164, Parcel 21, which is owned by William Marion Rogers, Jr. for an easement on the Jamestown Sanitary Sewer Project, Phases II and ill, more particularly described as 760 square feet, more or less, of permanent utility and maintenance easement and 724 square feet, more or less, of temporary construction easement. I 8. Motion to authorize condemnation of a portion of Tax Map 132, Parcel 153, which is owned by Waylon A. Barefoot and Francis B. Barefoot for an easement in connection with the Augusta Richmond County Drainage Improvements, Phase I (Elliot Blvd.), more particularly described as 1043.18 square feet, more or less, of permanent utility easement and 433.73 square feet, more or less, oftemporary easement. 9. Motion to authorize condemnation of a portion of Tax Map 25-3, Parcel 58, which is owned hy Robert M. McRae and Ann U. McRae for an easement in connection with the Augusta Richmond County Drainage Improvements, Phase I (Vassar Drive), more particularly described as 292.27 square feet, more or less, of permanent drainage, utility and maintenance easement and 486.89 square feet, more or less, of temporary easement. 11. Motion to authorize condemnation of a portion of Tax Map 153, Parcel 117, which is owned by Richard D. Holton, Jr. and Dorinda L. Holton, for an easement on the Fairington Sanitary Sewer Project, more particularly described as 693.68 square feet, more or less, of permanent utility and maintenance easement. I 12. Award contract to the only bidder, Empire Tree and Turf, in the amount of $66,700.00 to prune contract trees and remove contract trees in downtown Augusta. 13. Award contract to lowest biflder, Augusta Stump Master, in the amount of $26,000.00 to prune 209 trees subject to decline on Greene Street between the 700 block and the 1500 block and remove 2 decayed trees. The Tree Abatement Program is funded from the One Cent Sales Tax, (SPLOST) Phase IV, account number 324062310201160011. 14. Approve award of an engineering contract from Cranston, Robertson and Whitehurst, P.C. to design the Spirit Creek Collection System Pump Station and Force Main and inspect a problematic portion of the Spirit Creek Trunk Line at a proposed price of $705,920. 19. Status report regarding Walton Woods Court. (Requested by Commissioner Shepard) I 2 20. Status report regarding Ronnie Johnson property on Wrightsboro Road. (Requested by Commissioner Shepard) I Mr. Colclough: I so move. Mr. Chairman: Second. Mr. Thompson: On Item 2 we are working with Mr. Faulkner and all of his concerns are being addressed by staff and he seemed content with that. There should be a meeting in the field within the next thirty days. There was a notice of violation letter sent to the person that we thought owned the ponds. That certified letter came back today saying there is a new owner and another letter has been sent out to the new owner and we expect a response back within fifteen days. We will meet again back in the field after we receive that response. Mr. Hankerson: I would like to be informed in writing about the progress about this. Mr. Thompson: There are actually two owners involved in the ownership of the ponds. Mr. Chairman: Item 19 was discussed and Public Works will be adding additional surfacing to that area, there is a depression and they will be paving that area. I Mr. Shepard: Okay. Mr. Chairman: The Wrightsboro Road property is being administratively dealt with. Mr. Thompson: When we bring the bids back for the resurfacing contract which opens tomorrow, we'll request to add Walton Woods Court to that project to take care of that drainage issue. Mr. Shepard: I appreciate that. Mr. Thompson: We don't have an easement to perform the work on Mr. Johnson's property and would need Commission approval to give him a new pipe. It will also involve raising the grade of his driveway for about a hundred foot long section so that we can get adequate cover over the new larger pipe. Mr. Shepard: Okay. What about 3141 Lake Forest Drive? [Item 21. Status report regarding repairs in the street at 3141 West Lake Forest Drive. (Requested by Commissioner Shepard)] I Mr. Thompson: I needed more clarity on that issue. 3 Mr. Shepard: (comments inaudible) I Mr. Thompson: We'll get right on it. I'd like to get a closer look at it. Mr. Shepard: On the outfall at Lake Aumond, if one of you would meet with me, I think we could probably resolve that matter. [Item 23. Discuss modifications to outfall at Lake Aumond. (Requested by Commissioner Shepard)] Mr. Chairman: We want to defer Item 23 back to our next Engineering Services meeting. Motion adopted unanimously. 18. Discuss Foster Lane closing and evacuation route for river road industries. (Requested hy Commissioner Shepard) Mr. Chairman: I discussed this with Emergency Management and the Attorney and the Attorney has asked us to have a motion to authorize him to work with Public Works to get surveys and appraisals for the secondary access route from Columbia Nitrogen Road. Mr. Colclough: I so move. I Mr. Mays: I second it. Motion adopted unanimously. 5. Report from the Public Works Department regarding the Wilkerson Gardens School construction project. (Referred from August 11 Engineering Services) Mr. Chairman: Mr. Williams, I think you had a goal in mind for this of developing a drainage plan for this area. Mr. Williams: Yes. They have built a retention pond on the right side of the building where the new entrance is which used to be the rear. They have also done some landscaping and Public Works needs to look at the house on the comer. The ditch in front of that house and across the street, we need to look at some way of putting some drainage between there and Olive Road. The area is flat land and has no drainage. Mr. Thompson: We are trying to set up a meeting with the School Board's engineer to look at the problem. I 4 I Mr. Cbairman: Can we come back with a cost estimate on an engineering study for that area and some possible funding sources? Mr. Thompson: Yes, sir. Mr. Colclough: I so move. Mr. Mays: Second. Mr. Chairman: How long would that take? Mr. Thompson: I would say by the middle of October. Motion adopted unanimously. 6. Consider request to approve installation of additional street lights entering the National Hills Suhdivision with installation costs in the amount of $9,900 to be funded from the Washington Road Sidewalks Project and the ongoing maintenance and energy costs, currently $900 annually, to be funded from General Fund contingency and to adjust the annual street light budget respectively. I Mr. Colclough: I make a motion that we approve the installation with the energy costs being charged back to the neighborhood association. Mr. Chairman: To the lighting district? Mr. Colcluugh: Yes. Mr. Mays: Second. Motion adopted unanimously. 10. Discussion ofthe tfil,Tie light at the intersection of West Wheeler Parkway and Wheeler Road. (Deferred from June 20 Engineering Services) Mr. Thompson: We had planned to start design by September and hoped to have construction start by the end of the year. We're still on schedule with that. Mr. Colclough: I so move. Mr. Mays: Second. I After a discussion, the motion was adopted unanimously. 15. Review Energy Conservation Plan. (Requested by Commissioner Cheek) 5 Mr. Chairman: We had mandated the inception of an energy conservation plan. Have we seen any net increase in energy consumption? I Mr. Anderson gave a report outlining the steps that have been taken in the Municipal Building, the Joint Law Enforcement Center and Phinizy Road to conserve energy. Mr. Chairman: I have been approached by some companies who have said that they can develop an energy plan and guarantee some savings for the city. Can we get a report outlining some numbers to indicate that we are seeing some savings from our efforts in this regard and have a report back at the next meeting? Mr. Anderson: Yes. Mr. Colclough: I move we receive this as information. Mr. Mays: Second. Motion adopted unanimously. 16. Discuss naming new road to Puhlic Works and Utilities Building. (Requested by Commissioner Cheek) I Mr. Chairman: I would suggest that we name this road after Mr. Benson who was the first Public Works Director. Mr. Colclough: I so move. Mr. Mays: Second. Motion adopted unanimously. 17. Discuss Change Oruer Policy. (.Requested by Commissioner Williams) Mr. Chairman: We're going to defer this to our next meeting. Mr. Mays: I so move. Mr. Colclough: Second. Motion adopted unanimously. 25. Discuss maintenance of cemeteries. (Requested by Commissioner Cheek) I 6 I Mr. Chairman: I have had a lot of calls from people who have perpetual care predominately in Magnolia Cemetery where the grass is very high and not being cut. Mr. Vanover: We're trying to get to a two week cycle to get through there and we've been going through about every two and a half to three weeks. That's the best case scenario we can do now with the rainfall we've had. After a lengthy discussion, Mr. Mays: Could we possibly use some of the interest money from perpetual care to hire some additional people for the growing season period? Mr. Chairman: If you could give us a report back on that possibility, we could look at that. Mr. Colclough: I move that we receive this as information. Mr. Mays: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. I Lena 1. Bonner Clerk of Commission nwm I 7