HomeMy WebLinkAbout08-11-2003 Meeting
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - August II, 2003
3:00 P. M.
1. Consider a request from the residents of Victoria Station Homeowners'
Association to have Queens Court and Mulberry Lane declared public roadways
and included in the city's maintenance system.
2. Report from the Public Works Department regarding storm water damage to
Summerchase property. (Referred from July 28 Engineering Services)
3. Discuss the repairs of various railroad crossings. (Requested by Commissioner
Williams)
4. Discuss the use of city forces to clear the Apple Valley Park property. (Requested
by Commissioner Williams)
5. Discuss the Wilkerson Garden School Construction Project. (Requested by
Commissioner Williams)
6.
Report from the Administrator regarding some options to make improvements to
the various drainage basins and some suggestions for moving forward. (Referred
from August 5 Commission meeting)
7.
Approve purchase of equipment and implementation of VOIP technology in
Utilities Customer Service locations.
8. Approve award of contract to Mabus Brothers Constmction, Inc. in the amount of
$303,156.25 for construction of the Jones Street Stoml Separation Project.
9. Approve Change Order Number Thirteen with Advanced Outdoor Services in the
amount of$65,005.00 on the Augusta Common, Phase IA Project to be funded
from Account Number 101-04-2260/53.19110 ($48,000) and the project's
contingency account ($17,005).
10. Approve Capital Project Budget #323-04-203823261 in the amowlt of $125,000
to be funded from One Percent Sales Tax Phase III Recapture for the Richmond
Hill Road Sidewalk Project. Also authorize the project to be let.
11. Authorize Public Works and Engineering to award a contract in the amount of
$90,050 to the low bidder, Advance Outdoor Services of Columbia, SC for
Walh.-way and General Repairs to the Augusta Riverwalk to be funded from
capital account 272-04-2260-54. i211 O.
12.
Approve Capital Project Budget Number 323-04-203823122 in the amount of
$15,000 for the S.R. 41I5th Street@ CR 2207 (Central Avenue) Intersection
Improvement Project to be funded from One Percent Sales Tax Phase III
Recapture. Also execute Local Government Project Agreement with the Georgia
Department of Transportation accepting responsibility for all public and private
utility relocations currently estimated to cost $9,100.
13.
Approve Change Order Number Seven with Mabus Brothers in the amount of
$72,082.35 on the Laney Walker Boulevard Reconstruction Project to be funded
from the project contingency account (CPB # 327-04-1110/201812018).
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14. Discuss decorative lighting request of February 14, 2003 from National Hills
Neighborhood Association. (Requested by Commissioner Boyles)
15. Consider a request from the residents of Glennfield Lane Homeowners
Association to have Glennfield Lane declared a public roadway and included in
the city's maintenance system. (Requested by Commissioner Boyles)
16. Discuss the maintenance and upkeep of the property purchased under the
Greenways Program. (Requested by Commissioner Boyles)
17.
Motion to authorize condemnation of portions of Tax Map 151, Parcel 164 and
Tax Map 151, Parcel 10.11 which are owned by Harrison F. Sears and Hannelore
M. Sears for easements on the Horsepen Sanitary Sewer Project, more particularly
described as: 6,998.60 square feet, more or less, of permanent utility and
maintenance easement on Tax Map 151, Parcel 164 and 16,788.13 square feet,
more or less, of permanent utility and maintenance easement on Tax Map 151,
Parcel 10.11.
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18.
Discuss the resurfacing of Barton Chapel Road. (Requested by Commissioner
Hankerson)
19. Discuss ingress and egress from the new Glenn Hills High School stadium on
Glenn Hills Drive. (Requested by Commissioner Hankerson)
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ADDENDUM
ENGINEERING SERVICES AGENDA
August II, 2003
3:00 P. M.
ADDITIQNS TO THE AGENDA:
1. Mr. Willie Newton
2541 Shearton Drive
RE: Flooding Problem
2. Discuss PubliclPrivate Storrnwater Issue (Requested by Commissioner Cheek)
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ENGINEERING SERVICES
COMMITTEE
CQMMITTEE ROOM - August II, 2003
3:00 P. M.
PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays and
Boyles, members; Walter Hornsby, Deputy Administrator; George Kolb, Administrator;
Jim Wall, Attorney; Teresa Smith, Public Works Director; Errik Thompson, Dennis
Stroud and Michael Greene, Public Works Dept. Asst. Directors; Terri Turner, Planning
Commission; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst.
Director; George Patty, Planning Commission Director; Don Atwell, County Engineer;
Tom Beck, Recreation Dept. Director; Lena Bonner, Clerk of Commission and Nancy
Morawski, Deputy Clerk of Commission.
ABSENT: Hon. Bob Young, Mayor.
Also Present: Hon. Williams, Commissioner.
The Deputy Clerk: We have a request for two additions to the agenda. One is
from Mr. Willie Newton regarding a flooding problem and the other is to discuss
public/private storrnwater issues.
Mr. Boyles: I move they be added.
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Mr. Colclough: Second.
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
7. Approve purchase of equipment and implementation ofVOI1' technology in
Utilities Customer Service locations.
10. Approve Capital Project Budget #323-04-203823261 In the amount of
$125,000 to be funded from One Percent Sales Tax Phase III Recapture for
the Richmond Hill Road Sidewalk Project. Also authorize the project to be
let.
11. Authorize Public Works and Engineering to award a contract In the amount
of $90,050 to the low bidder, Advance Outdoor Services of Columbia, SC for
Walkway and General Repain to the Augusta Riverwalk to be funded from
capital account 272-04-2260-54.12110.
12.
Approve Capital Project Budget Number 323-04-203823122 in the amount of
$15,000 for the S.R. 4/151h Street @ CR 2207 (Central Avenue) Intersection
Improvement Project to be funded from One Percent Sales Tax Phase m
Recapture. Also execute Local Government Project Agreement with the
Georgia Department of Transportation accepting responsibility for all public
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and private utility relocations currently estimated to cost $9,100.
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17.
Motion to authorize condemnation of portions of Tax Map 151, Parcel 164
and Tax Map 151, Parcel 10.11 which are owned by Harrison F. Sears and
Hannelore M. Sears for easements on the Horsepen Sanitary Sewer Project,
more particularly described as: 6,998.60 square feet, more or less, of
permanent utility and maintenance easement on Tax Map 151, Parcel 164
and 16,788.13 square feet, more or less, of permanent utility and
maintenance easement on Tax Map 151, Parcel 10.11.
Mr. Boyles: I move we approve the consent agenda.
Mr. Colclough: Second.
Motion adopted unanimously.
Mr. Boyles: Mr. Chairman, I think that we can take Items 1 and 15 together since
they are both similar.
Mr. Colclough: I so move.
Mr. Boyles: Second.
Motion adopted unanimously.
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1. Consider a request from the residents of Victoria Station Homeowners'
Association to have Queens Court and Mulberry Lane declared public
roadways ant! included in the city's maintenance system.
15. Consider a request from the residents of Glennfield Lane Homeowners
Association to have Glennfield Lane declared a public roadway and included
in the city's maintenance system. (Requested by Commissioner Boyles)
Residents from Victoria Station and Glennfleld Lane areas appeared bd"clre the
Committee regarding the above requests.
Mr. Charles Waller of23 Mulberry Lane and Ms. Kay Hill of 2029 Glennfield
Lane requested that their streets be legally designated as public roadways and included in
the city's maintenance system.
After a discuosion of the matter, Mr. Colclough: I move that we receive this as
information and get a report back to us from the Public Works Department at the first
Engineering Service Committee meeting in Qctober.
Mr. Mays: Second.
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Motion adopted unanimously.
At this time Mr. Willie Newton of 2541 Shearton Drive appeared before the
Committee regarding a flooding problem on his property as a result of heavy rain.
He stated that his belongings stored in the garage were ruined due to the overflow of
sewerage and storm water.
Mr. Alvin Coleman also appeared before the Committee regarding the same type
of flooding problem at his business near Mr. Newton's home.
Ms. Smith: I would like for them to have an opportunity to meet with our staff
and the Utilities Department staff concerning the problems.
Mr. Mays: We do have an issue of damage in both of these cases and Risk
Management should be involved in these discussions as well.
Mr. Colclough: I move that we receive this as information and that we get a
report back at our next meeting.
Mr. Boyles: Second.
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Mr. Mays: I would ask that we include an amendment to allow Jim and the
Administrator to move through the process of consideration of the damages in these
cases.
Mr. Wall: We can consider that at our legal meeting on Tuesday.
Mr. Colclough: I'll accept that amendment.
After further discussion, the motion was adopted unanimously.
The Committee next discussed the matter of public/private storm water
issues.
Mr. Nathan Youngblood of Nordahl Homes appeared before the Committee and
asked that the City consider accepting into the City system the drainage systems that they
are installing in residential areas to provide relief from the storm water drainage
problems.
After a lengthy discussion, Mr. Colclough: I move that we move this forward for
further debate.
Mr. Chairman: Second.
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Mr. Boyles: Perhaps this should be considered in a work session similar to those
we have just recently held. How quickly do you need a response to this, Mr.
Youngblood?
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Mr. Youngblood: If I could have an answer back within the next sixty days, that
would tell us what we need to do.
After further discussion, Mr. Chairman: I think on August 22nd at 11 :00 a.m. we
would like to do a work session on this issue with the Engineering Services Committee in
the Committee Room.
Mr. Chairman: We need a motion to receive this as information and defer it to the
committee.
Mr. Colclough: So move.
Mr. Boyles: Second.
Motion adopted nnanimously.
2. Report from the Public Works Department regarding storm water damage
to Summerchase property. (Referred from July 28 Engineering Services)
At this time a delegation of residents from the Summerchase area appeared before
the Committee regarding the above item.
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Mr. Thompson reported that there are two privately owned retention ponds
serving that area that are not being maintained. They have issued letters to the owners of
the ponds to get them back into compliance and are awaiting the expiration of the time
they gave for a communication from the owner. He noted that there are some other
issues that will take about a month to complete before a full recommendation can be
submitted.
Mr. Boyles stated that he thought this might involve code enforcement as well a~
Public Works in order to get some repairs expedited.
Mr. Wall: I think one approach might be to seek an injunction in this case.
Mr. Chairman: Can we be sure that Jim gets a copy of this letter?
Mr. Thompson: I will do that.
Mr. Chairman: We will get a report back at the next Engineering Services
Committee meeting on this, and we will also get Mr. Wall to give us report on the
injunction next week in our legal meeting.
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Ms. Smith: We will follow up and take a look at the pipes out there.
After further discussion, Mr. Colclough: I move that we receive this as
information.
Mr. Mays: Second.
Motion adopted unanimously.
3. Discuss the repairs of various railroad crossings. (Requested by
Commissioner Williams)
Mr. Williams: I wanted to get a report on this since the railroads have not done
all the repairs on these crossings. Can we make some repairs and charge it back to them?
Ms. Smith: I can get a report identifying which crossings have been updated,
which ones are scheduled for updating and any that are outstanding.
Mr. Williams: Laney Walker in particular needs work since it is a major
thoroughfare. I'd like to get a report back on that as soon as possible.
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Ms. Smith: I'll have to confer with the attorney about us working in the railroad
right-of-way.
Mr. Chairman: In the next legal meeting we need to list the closure of Columbia
Nitrogen Road and secondary route ingress and egress. Will we get a report back on this
in two weeks?
Ms. Smith: Yes.
Mr. Colclough: I move we accept this item as information.
Mr. Mays: Second.
Motion adopted unanimously.
4. Discuss the use of city forces to clear the Apple Valley Park property.
(Requested by Commissioner Williams)
Mr. Williams: I was concerned about getting someone to begin working on
cleaning this property off.
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Mr. Beck: The clearing and grubbing plan was approved within the last two
weeks. This is a CDBG project and HND is handling the bids. Bids will be opened the
end of this month for the clearing and grubbing portion of the project. The money has
just become available and we will be ready to proceed very soon.
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After a discussion of the matter, Mr. Colclough: I move that we receive this as
information.
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Mr. Chairman: Second.
Motion adopted unanimously.
5. Report from the Administrator regarding some options to make
improvements to the various drainage basins and some suggestions for
moving forward. (Referred from August 5 Commission meeting)
Mr. Kolb outlined sources of funding available for the $1 million dollar deficit for
the Willow Creek project. These included general obligation bonds which would have to
be approved by the public, the creation of a special assessment district or the creation of a
storm water utility in which a consultant would be hired to put together a master plan to
work on the project and help determine how it would be funded. There is $3.1 million
left in funding from Phases I, II and ill projects, but there is about $14 million needed in
other projects.
After a lengthy discussion, Ms. Smith: We have some projects that we have
committed to work on and bids are in, but we need to verify that funding is there for
them.
Mr. Chairman: Can you bring us a prioritized list of those projects for the next
meeting? And that would be for when the funds are needed and when the staff
recommends that they be done.
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Ms. Smith: Okay.
After further discussion, Mr. Colclough: I move we accept it as information.
Mr. Mays: Second.
Mr. Boyles: Those people from Willow Creek will probably be back on Tuesday.
Ms. Smith: The initial task was to determine a funding source for Rae's Creek
and the $3.1 million is the only funding source that I have that is readily available.
Mr. Chairman: We can bring that back as a recommendation.
After additional discussion, the motion was adopted unanimously.
6.
Discuss the Wilkerson Garden School Construction Project. (Requested by
Commissioner Williams)
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Mr. Williams: They have turned the entrance to the school around. There is no
drainage control in that area and the school board is trying to finish up their project.
There is standing water out there and no place for it to go.
Mr. Cheek: So you have three questions. What is the detention plan for the site,
why was the exit for the buses designed the way it was and what are the plans for the
drainage in the ditch and the roadway?
Ms. Smith: I don't know what the radius is for a turn related to a bus. I haven't
looked at the numbers on that. The drainage at the roadway is going to be a problem
because it is flat in that area in general. The site is set up so that the majority of the water
doesn't run out of the driveway and on to the street. It goes in the other direction.
Ditches should be carrying about the same amount of water as they were before and the
pipes are supposed to handle the water moving in the ditch. I would like to talk with the
inspector on this and the County Engineer and come back with some more specific
responses back for you. I can have that at the next meeting.
Mr. Colclough: I move that we receive this as information.
Mr. Chairman: Second.
Motion adopted unanimously.
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8.
Approve award of contract to Mabus Brothers Construction, Inc. in the
amount of $303,156.25 for construction of the Jones Street Storm Separation
Project.
Mr. Colclough: I move we forward this with no recommendation.
Mr. Mays: Second.
Motion adopted unanimously.
9. Approve Change Order Number Thirteen with Advanced Outdoor Services
In the amount of $65,005.00 on the Augusta Common, Phase lA Project to be
funded from Account Number 101-04-2260/53.19110 ($48,000) and the
project's contingency account ($17,005).
Mr. Colclough: I move that forward this with no recommendation.
Mr. Cbairman: Second.
Motion adopted unanimously.
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13.
Approve Change Order Number Seven with Mabus Brothers in the amount
of $72,082.35 on the Laney Walker Boulevard Reconstruction Project to be
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funded from the project contingency account (CPB # 327-04-
1110/201812018).
Mr. Mays: I make the motion that we forward this one with no recommendation.
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Mr. Colclough: Second.
Motion adopted unanimously.
14. Discuss decorative lighting request of February 14, 2003 from National Hills
Neighborhood Association. (Requested by Commissioner Boyles)
Mr. Boyles: I'd like to move this to our next committee meeting.
Mr. Chairman: Second.
Motion adopted unanimously.
16. Discuss the maintenance and upkeep of the property purchased under the
Greenways Program. (Requested by Commissioner Boyles)
Mr. Boyles: The property we purchased at Berckrnan Road and Ingleside Drive
has grown up and I wondered if we had a plan to maintain these areas.
Mr. Kolb: I think that has been added to the maintenance schedule. We'll have to
check on it tomorrow and let him know.
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Mr. Boyles: I move we accept this as infom1ation.
Mr. Colclough: Second.
Motion adopted unanimously.
18. Discuss tb~ resurfacing of Barton Chapel Road. (Requested by
Commissioner Hankerson)
Mr. Smith: At the time I spoke with Mr. Hankerson BellSouth had informed us
that there were concerns about us working in an easement they had parallel to this
project. We have worked those issues out with them, but Georgia Power has said they
have prior rights with respect to the area they occupy along Barton Chapel and that they
will not be relocating the power poles until the prior rights issues are resolved. We are
running into problems such as this with more and more construction projects and it
causes delays in many of our projects.
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Mr. Wall: There is a statutory procedure that allows you to put the utility
company on notice to move the lines and if they fail to do it, then you can do it. There
are companies out there that move lines.
Mr. Colclough: I make a motion that we follow your suggestion.
Mr. Chairman: Second.
Motion adopted unanimously.
19. Discuss ingress and egress from the new Glenn Hills High School stadium on
Glenn Hills Drive. (Requested by Commissioner Hankerson)
Mr. Hankerson: I am concerned about traffic trying to get in and out of the new
stadium.
Ms. Smith: I would like to request that we have the engineer that designed the
stadium to come in and bring us some information on their traffic counts and projections
because we're not familiar with that. We can also have our staff here to answer
questions. The Glenn Hills Drive widening project does not have funds allocated. It is
on the list of projects that have been presented to the Georgia Dept. of Transportation for
state aid support.
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Mr. Mays: Could Jim facilitate a meeting with the different parties involved in
this and let everyone talk about the impact it would have on this and other projects?
Mr. Wall: I would be glad to set that up.
Mr. Mays: I move that we have such a meeting with representatives of the School
Board, Mr. Hankerson, the Chairman and myself.
Mr. Colclough: I second.
Motion adopted unanimously with Mr. Boyles out.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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