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Home My WebLink About07-28-2003 Meeting I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - July 28, 2003 3:00 P. M. Delegation: Consider a request from the Augusta African-American Historical Committee regarding the placement of 50 monuments on Laney Walker Blvd. and city maintenance of the grass and shrubbery around the monument. 1. Consider a request from the residents of Victoria Station Homeowners' Association to have Queens Court and Mulberry Lane declared public roadways and included in the city's maintenance system. 2. Consider a request from the Summerchase Homeowners Association regarding broken sanitary sewer lines and flooding problems in their subdivision. 3. Update regarding the intermingling of public/private stormwater systems in residential neighborhoods. (Deferred from May 27 Engineering Services) 4. Approve Change Order Number Five with Mabus Brothers Construction in the amount of$34,565.25 on the Stevens Creek Rd. Project (CPB # 323-04- 296823235) to be funded from the project construction account. 5 . Award bid for installation of a liquid lime feed system at Groundwater Treatment Plant #1 to the lowest responsive bidder, Tesco, Inc., in the amount of $177,759.00. 6. Authorize acceptance of proposal from Systems & Software, Inc. for programming and support services to automatically update automated meter replacement for a fee of $48,400. 7. Award bid for Confined Space Equipment to include Harnesses, Tripods, Rope Assemblies and accessories to the lowest bidder, United Safety Associates, Inc., not to exceed $69,020.00. 8. Award bid for Confined Space Equipment to include Gas Detecting Monitoring Products and accessories to the lowest bidder, Hagemeyer North America d/b/a Vallen Safety, not to exceed $79,732.24. 9. Approve Change Order #1 in the amount of$36,184.58 to the US 25 Sewer Wastewater Collection System Improvements Project to add the extension of sanitary sewer 400 feet along McDonald Street. 10. Approve change order in the amount of$53,682.51 for additional work to be performed on existing Second Street Lift Station Project. II. Approve deductive Change Order No.3 to Empire Dismantlement Corporation in the amount of$14,200.00. 12. Motion to authorize condemnation ofa portion of Tax Map 132, Parcel 130, which is owned by Robert M. L. Mackie, for an easement on the Augusta Richmond County Drainage Improvement Phase I Project, more particularly described as 2,424.73 square feet, more or less, of permanent easement. I 13. Motion to approve settlement of condemnation case between Augusta, Georgia and Ralph A. Ireland, III, as owner for the following property: 8,172 square feet, more or less, of permanent utility easement. 14. Discussion of sidewalk on Richmond Hill Road. (Requested by Commissioner Cbeek) (Deferred from June 20 Engineering Services) 15. Report from the Administrator regarding staff support for the Health Department's mosquito control program. (Referred from July 15 Commission meeting) 16. Discussion of water and sewer services for major commercial corridors. (Requested by Commissioner Cheek) (Deferred from July 15 Engineering Services) 17. Authorize Public Works & Engineering Department to hire the Mapping and Drafting Team Leader at a salary of $36,000 to be funded from the Highway Administration Budget. I 18. Approve award for the construction of the Ridge Forest Estates Sanitary Sewer System Improvements Project to Blair Construction, Inc. who submitted a low bid of$947,161.45. 19. Approve the recommendation of the selection committee for an engineering firm to perform design services for the J. B. Messerly Water Pollution Control Plant Upgrade (RFQ #02-217A). 20. Approve the proposal from U.S. Infrastructme, Inc. for the collection of data and preparation of National Pollutant Discharge Elimination System (NPDES) permit applications for the James B. Messerly and Spirit Creek Water Pollution Control Plants. 21. Approve a proposal from the Southeastern Natural Science Academy to conduct an optimization study and prepare an operations manual for the constructed wetland treatment system at the James B. Messerly Water Pollution ControfPlant. 22. Approve agreement between Augusta and Cingular for antennn co-location license at the Fairington and Tobacco Road water tank. Annual revenues generated from license agreement will be $24,000 per year at this location. I 23. Approve agreement between Augusta and Nextel for antenna co-location license at the Highland Avenue water tank. Annual revenues generated from license agreement will be $21,600 per year at this location. 24. Approve agreement between Augusta and Cingular for antenna co-location license at the Belair Road water tank. Annual revenues generated from license agreement will be $21,600 per year at this location. 25. Augusta Utilities Customer Services Accounts Receivable Second Quarter 2003 Report. 26. Approve and adopt the Resolution authorizing transmittal of the 2003-2008 5- Year Updated Short Term Work Program as a part of the implementation of Augusta's Solid Waste Management Plan. 27. Allow Augusta Utilities Department to authorize Systems and Software, Inc. to proceed with installation of expanded IVRIIWR capabilities in an amount not to exceed $32,440. I I ENGINEERING SERVICES COMMITTEE CQMMITTEE RQQM - July 28, 2003 1:45 P. M. PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays and Boyles, members; George Kolb, Administrator; Fred Russell, Deputy Administrator; Teresa Smith, Public Works Director; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst. Director; Allen Saxon, Utilities Dept. Asst. Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: Stacey Eidson of The Metro Spirit, Heidi Williams of The Augusta Chronicle, George Eskola ofWIDF Television and Hons. Bridges and Hankerson, Commissioners. The Clerk: We have a request to add an item on the acceptance to grant monies for flood mitigation closing on houses. Mr. Boyles: I so move. Mr. Colclough: Second. I Motion adopted unanimously. Mr. Boyles: We also have a deletion for Item. 1 tha~ it be po~tponed for two . weeks. I'll make that motion. Mr. Colclough: Second. Motion adopted unanimously. Mr. Chairman: Item 16 needs to be moved to our work session with the Utilities Dept. Mr. Mays: So move. Mr. Colclough: Second. Motion adopted unanimously. CONSENT AGENDA ITEMS: 4. Approve Change Order Number Five with Mabus Brothers Construction in the amount of $34,565.25 on the Stevens Creek Rd. Project (CPB # 323-04- 296823235) to be funded from the project construction account. I ":'~~>.. 5. Award bid for installation of a liquid lime feed system at Groundwater Treatment Plant #1 to the lowest responsive bidder, Tesco, Inc., in the amount of $177,759.00. I 6. Authorize acceptance of proposal from Systems & Software, Inc. for programming and support services to automatically update automated meter replacement for a fee of $48,400. 7. Award bid for Confined Space Equipment to include Harnesses, Tripods, Rope Assemblies and accessories to the lowest bidder, United Safety Associates, Inc., not to exceed $69,020.00. 8. Award bid for Confined Space Equipment to include Gas Detecting Monitoring Products and accessories to the lowest hidder, Hagemeyer North America d/b/a Vallen Safety, not to exceed $79,732.24. 10. Approve change order in the amount of $53,682.51 for additional work to be performed on existing Second Street Lift Station Project. 11. Approve deductive Change Order No.3 to Empire Dismantlement Corporation in the amount of $14,200.00. 13. Motion to approve settlement of condemnation case hetween Augusta, Georgia and Ralph A. Ireland, ill, as owner for the following property: 8,172 ~quare feet, more or ~s, of pernlaI!ell.t utility easeme'!-t. I 17. Authorize Public Works & Enginecring Department to hire the Mapping and Drafting Temn Leader at a salary of $36,000 to be funded from the Highway Administration Budget. 18. Approve award for the construction of the Ridge Forest Estates Sanitary Sewer System Improvements Project to Blair Construction, Inc. who submitted a low bid of$947,161.45. 20. Approve the proposal from U.S. Infrastructure, Inc. for the collection of data and preparation of National Pollutant Discharge Elimination System (NPDES) permit applications for the James B. Messerly and Spirit Creek Water Pollution Control Plants. 22. Approve agreement between Augusta and Cingular for antenna co-location license at the Fairington and Tobacco Road water tank. Annual revenues generated from license agreement will be $24,000 per year at this location. 23. Approve agreement between Augusta and Nextel for antenna co-location license at the Highland Avenue water tank. Annual revenues generated from license agreement will be $21,600 per year at this location. I 2 ..~ " .' I 24. Approve agreement between Augusta and Cingular for antenna co-location license at the Belair Road water tank. Annual revenues generated from license agreement will be $21,600 per year at this location. 25. Augusta Utilities Customer Services Accounts Receivable Second Quarter 2003 Report. 26. Approve and adopt the Resolution authorizing transmittal ofthe 2003-2008 5-Year Updated Short Term Work Program as a part of the implementation of Augusta's Solid Waste Management Plan. 27. Allow Augusta Utilities Department to authorize Systems and Software, Inc. to proceed with installation of expanded IVRIIWR capabilities in an amount not to exceed $32,440. Addendum Item 1. Approve the acceptance of grant monies for flood mitigation on houses with the closing to take place this week. Mr. Colclough: I so move. Mr. Boyles: Second. I Motion adopted unanimously. - Delegation: Consider a request from the Augusta African-American Historical Committee regarding the placement of 50 monuments on Laney Walker Blvd. and city maintenance ofthe grass and shrubbery around the monument. At this time Mr. Ed McIntyre appeared before the Committee asking for blanket approval for the placement of the monuments. Mr. Boyles: I'll move for approval. Mr. Colclough: I'll second. Motion adopted unanimously. 3. Update regarding the intermingling ofpublicJprivate stormwater systems in residential neighborhoods. (Deferred from May 27 Engineering Services) Mr. Chairman: I don't think we'rc ready for this yet. Let's just defer itto the first Engineering Services meeting in September. I Mr. Boyles: I so move. 3 Mr. Chairman: Second. Motion adopted unanimously. I 9. Approve Change Order #1 in the amount of $36,184.58 to the US 25 Sewer Wastewater Collection System Improvements Project to add the extension of sanitary sewer 400 feet along McDonald Street. Mr. Boyles: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. 12. Motion to authorize condemnation of a portion of Tax Map 132, Parcel 130, which is owned by Robert M. L. Mackie, for an easement on the Augusta Richmond County Drainage Improvement Phase I Project, more particularly described as 2,424.73 square feet, more or less, of permanent easement. Mr. Boyles: I move for approval. Mr. Mays: Second. I Motion adopted unanimously. 14. Discussion of sidewalk on Richmond Hill Road. (Requested by Commissioner Cheek) (Deferred from June 20 Engineering Services) Mr. Chairman: Ijust wanted to find out where we are with this. Ms. Smith: We still have the issue with funding and the retention wall. We are looking at possibly doing this with in-house forces and we hope to have a report back soon. Mr. Chairman: Do we have a funding source for this? Ms. Smith: It would potentially come from 1% sales tax. We are in the process of analyzing the materials cost. Mr. Boyles: I move we receive it as information. Mr. Colclough: Second. Motion adopted unanimously. 15. Report from the Administrator regarding staff support for the Health I 4 .~ I Department's mosquito control program. (Referred from July 15 Commission meeting) Mr. Russell: Ms. Turner has had some interest from within the Health Department for some people to work part time to support this program. I don't anticipate any need for additional people from us and she feels comfortable that she can maintain the level of service to take care of the program. Mr. Hankerson: There is still a need to keep those trucks rolling because this is a serious health problem for everyone. Mr. Russell: I will continue to stay in contact with her to help in this effort if it is needed. Mr. Colclough: I move we receive this as information. Mr. Mays: Second. Motion adopted unanimously. I 19. Approve the recommendation of the selection committee for an engineering firm to perform design services for the J. B. Messerly Water Pollution Control Plant Upgrade (RFQ #02-217A). Mr. Saxon: We recommend that we be allowed to negotiate for an agreement . ~ with Messerly Design Group which is a joint venture of Stevenson Palmer Engineers, S. L. King and Rothberg Tamburini and Windsor. Mr. Colclough: So move. Mr. Chairman: I second. Mr. Bridges: We may want to approve as a rart of the motion negotiating with thc groups iu the order thnt they were voted on and that way ifit bogs down with the first one, the staff can go on down to the second one without having to come back to the Commission. Mr. Colclough: I'll accept that. Motion adopted unanimously. 21. Approve a proposal from the Southeastern Natural Science Academ) to conduct an optimization study and prepare an operations manual for the constructed wetland treatment system at the James B. Messerly Water Pollution Control Plant. I 5 Mr. Colclough: I move we approve. Mr. Mays: Second. Motion adopted unanimously. 2. Consider a request from the Summerchase Homeowners Association regarding broken sewer lines and flooding problems in their subdivision. At this time a delegation of residents from Summerchase appeared before the committee regarding the above request. Mr. Faulkner made a presentation concerning the problems with the retention pond located behind Captain D's on Wrightsboro Road. He noted that the water from the pond is draining into and damaging their area. Mr. Chairman: Is this a privately owned pond? Ms. Smith: I am not familiar with it. I need to get updated on it and see what needs to be done. Mr. Chairman: Can we get a report back on this? Ms. Smith: Yes. After a lengthy discussion about the various problems with retention ponds, Mr. Boyles: I would like to have two things before our next meeting. I'd like to have our staff level in Public Works on January 1, 1996 and I'd like to know what it is today since we're going into budget hearings. And the same with the Utilities Department as far as staff levels in 1996 and now. Ms. Smith: We'll have to take into consideration that Public Works back then may not have included some of the divisions that it currently includes. After further discussion, Mr. Colclough: I move that we get a report back on this at our next meeting. Mr. Chairman: I'll second that. Motion adopted unanimously. ADJOURNMENT: There being no further discussion, the meeting was ad;oumed. Lena J. Bonner Clerk of Commission nwm 6 ~-';:'.I(,...' I I I