Loading...
HomeMy WebLinkAbout07-18-2003 Meeting I AGENDA CALLED ENGINEERING SERVICES CMTE. MEETING 12 Noon COMMITTEE ROOM JULY 18. 2003 1. Discuss Public Works Roads and Drainage projects methodology and process improvements. a) Warren Road b) Wrightsboro Road c) Windsor Spring Road d) Bungalow Road 2. Appoint Commissioner Ulmer Bridges to the committee to oversee the expansion of the Messerly Waste Water Treatment Plant. 3. Other business. I I I I I CALLED ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - July 18, 2003 12:00 Noon PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Boyles and Mays, members; Doug Cheek, Utilities Dept. Asst. Director; Teresa Smith (via telephone); George Kolb, Administrator; Jim Wall, Attorney; Lena Bonner, Clerk of Commission. Also Present: Hon. Williams, Commissioner. 1. Discuss Public Works Roads and Drainage projects methodology and process improvements. a) Warren Road b) Wrightsboro Road c) Windsor Spring Road d) Bungalow Road Mr. Chairman: Our goal is to have a set of clear concise expectations from this committee to go back to staff to enable them to understand where we're coming from and to know where we're coming from, too, when our expectations aren't met. We're considering things such as how long does it take to acquire right-of-way, how much land do we really need, the RFQ/RFP process, how long does it take to get a contract drawn up out in the field and returned, is that consistent with every project, from the time the contracts come in and the review process takes place, how long does it take to get the contract to us, approved and then get the construction started and completed and finally, final inspection and approval. I would like to ask for a motion to use an interactive meeting approach for this meeting. Mr. Mays: I so move. Mr. Boyles: Second. Motion adopted unanimously with Mr. Mays out. Addendum Agenda: 1. Discuss the closing of Columbia Nitrogen Road at the railroad crossing. 2. Approve emergency change order for Stevens Creek Road project. Mr. Colclough: I move we add this. Mr. Boyles: Second. Motion adopted unanimously with Mr. Mays out. 1. Discuss the closing of Columbia Nitrogen Road at the railroad crossing. I Mr. Chairman: I have had some concerns expressed from the corporate partners about this. At this time Doug Hill ofNutrasweet, Jeff Castillo of Monsanto, and Kerry Fletcher of General Chemical appeared before the committee regarding the above item. Mr. Chairman: This road closure is scheduled for the 27th and we will impact about 1200 employees plus other people who come in and out of there. There is discussion going on about using PSC Nitrogen as a secondary route around the road closure for the commercial vehicles and primary transportation to and from the work sites would be conducted along Lover's Lane basically through several different turns to Doug Barnard Parkway. Is that correct? Ms. Smith: That is correct. Concerns were expressed about the conditions of the road itself to handle the traffic, signage and two lanes of traffic. Mr. Cbairman: We're also working on partial closure versus total closure; we're not sure where the railroad is with that now; however, this would be the best solution. It was the consensus of the representatives that the partial closure of the road would be the best scenario. I Mr. Chairman: Do you have a single point of contact for the consortium? Virgil Fowler was named as the main person to contact and information should be . disseminated by Wednesday the 27th. Mr. Chairman: Boral Brick is not represented here and they need to be included in the future. Mr. Mays asked about some barricades on Railroad Street which have been there for a long time and Ms. Smith responded that they would check into that situation. Mr. Colclough: I move that we receive this as information. Mr. Mays: Second. Motion adopted unanimously. 2. Approve emergency change order for Stevens Creek Road project. Mr. Colclough: I move that we add this. I 2 I Mr. Boyles: Second. Motion adopted unanimously. Mr. Kolb: The area between the turn onto Stevens Creek and Washington Road is where we're making improvements. We found that the drawing showed a misalignment of the sewer line and it needs to be adjusted since it was not in the original plan. That will cost us about $34,000 and we are asking for approval. Mr. Boyles: I move for approval. Mr. Mays: I'll second. Mr. Mays asked ifno work is being done on a weekend could two-way traffic be utilized, particularly in the Laney Walker area? Ms. Smith stated that she would check into the matter. Motion adopted unanimously with Mr. Colclough out. 3. Appoint Commissioner IDmer Bridges to the committee to oversee the expansion ofthe Messerly Wastewater Treatment Plant. I Mr. Mays: I'll so move. Mr. Boyles: I'll second it for discussion. How long do you anticipate this project to go? Mr. Cheek: At least twelve months to design it and then further work after that. Mr. Chairman: This is for the design team phase. We can select someone later to continue in that capacity after Mr. Bridges' term ends. Mr. Mays: I can amend my motion to include Ulmer serving with the design team. Motion adopted unanimously with Mr. Colclough out. Mr. Chairman: We will now discuss some concerns we have with roads and drainage projects and the methodology we use to implement these projects. On our agenda we have four projects listed, WalTen Rd., Wrightsboro Rd. Windsor Spring Rd. Phase III and Bungalow Rd. I Ms. Smith: Warren Rd., Windsor Spring and Bungalow Rds. follow a county process, Wrightsboro Rd. is a GDOT project and follows a totally different process. On 3 Warren Road we have sent the final plans to DOT, we have right-of-way certified and they are in the process of developing a county contract for us to go out to bid. Mr. Chairman: Do you have any report on Bungalow or Windsor Spring Roads? I Ms. Smith: On Windsor Spring Road we were ready to go out to bid and GDOT has a project they're going to be doing along Peach Orchard Road. They were proposing to perform and pay for some of the work that would have been included in our project, so we have some minor changes to these plans that the engineer is making to reflect some of the things that the GDOT is doing. We're hoping to move forward with that project going out to bid within the next 60 days. On Bungalow Road we had to make a change for the same reason and GDOT is going to pay for some of the signal work and the striping pattern in that area. We also had a problem with property acquisition from a homeowner and we had to redesign how the intersection would function. We should be advertising on that hopefully within the next 60 days. Mr. Chairman: Our process now is that projects come through a need from the city or citizens and we have to secure funding them. We have to deal with environmental issues, determine the site priority as it falls into the total scope of the city's needs, hold public meetings, have a period for engineering the project, data collection, time for comments, acquire the right-of-way and land necessary to do the project, send out the request for proposals or qualifications, receive those and review them, award the contract, start the construction, complete the construction and then do a final acceptance. Ms. Smith: In the project development process in the last three years, we have incorporated using project teams to develop projects and those include representatives from other city departments and utility companies, and we have meetings at various intervals throughout the project process. We also have public information meetings to give the public some notice about what will occur and then we can review any comments received to incorporate in the design process. I Mr. Chairman: With the consent of the committee we are going to establish two work sessions to take place within the next three weeks, one with Utilities and one with Public Works, to look at the master plan and the various improvements. August I would be for Public Works and August 8 for Utilities with both at 11:00. Mr. Mays: I move we receive this as information. Mr. Boyles: Second. Motion adopted unanimously with Mr. Colclough out. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I 4