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Home My WebLink About06-17-2003 Meeting ENGINEERING SERVICES AGENDA ff COMMITTEE ROOM - June7, 2003 3:00 P. M. I. Recommendation from the Attorney regarding Ms. Tina Hattaway, Spring Hill Terrace concern(s) regarding the concrete parking pad construction on the city's right-of-way. (Deferred from May 27 Engineering Services) 2. Report from Public Works Department regarding the City's program for mosquito control. (Requested by Commissioner Hankerson) (Deferred from May 27 Engineering Services) 3. Update from the Inmate Work Crew Subcommittee. (Deferred from May 6 Commission meeting) 4. Rescind award of the contract for Replacement of the Fountain at 8th Street and Riverwalk with ADS and authorize Public Works and Engineering to reissue the RFP for Replacement of the Fountain at 8th Street and Riverwalk to be funded from capital account 272-04-2260-54.12110. 5. Execute a Local State Route Acceptance Resolution for State Route 1102, 11 02T A, 1I02TB and II 02TC (Order of the Commissioner 3355 and Contract for Maintenance of Highways 3355M) in association with the relocation of Wrightsboro Road in Richmond County, GDOT Project No. STP-7001(9), PI # 250510. 6. Award contract to lowest bidder, Empire Tree, in the amount of$28,200.00 to prune 200 trees subject to decline on Greene Street Phase I between the 100 block and 600 block and remove 5 decayed trees. 7. Award contract to lowest bidder, Big Dog Stump and Tree, in the amount of $17,475.00 to prune 67 trees subject to decline on Wrightsboro Road and remove 2 decayed trees. 8. Award contract to lowest bidder, Augusta Stump Master, in the amount of $9,750.00 to prune 69 trees subject to decline on Milledge Road and remove 2 decayed trees. 9. Execute Relocation Agreement with BellSouth Telecommunications, Inc. for utility relocations in conjunction with the S. R. 121 @ Windsor Spring Road Upgrade Traffic Signals Project with an estimated cost of $12,925.24 to be funded from the project utilities account. 10. Discussion of the fountain at the 8th Street Bulkhead. (Requested by Commissoner Cheek) II. Discussion of sewer installation on Olive Road. (Requested by Commissioner Cheek) 12. Report from Public Works Department regarding signalization on Tobacco Road. I ADDENDUM ENGINEERlN<})iERVICES AGENDA June~, 2003 3:00 P. M. ADDITION TO THE AGENDA: 1. Consider a claim from Ms. Paula Garnett regarding damages to her automobile caused by striking a raised manhole in the Laney Walker Boulevard Reconstruction Project. 2. Motion to approve assignment of contract between BFI Waste Systems, LLC and Waste Management of Georgia, Inc. I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - June 17, 2003 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Mays and Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Teresa Smith, Public Works Director; Derek Vanover, Public Works Asst. Director - Trees & Landscape Division; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst. Director- Construction Division; Lena Bonner, Clerk of Commission. ABSENT: Hon. Colclough, member. Also Present: Hon. Williams, Commissioner. Mr. Chairman: We have items 36 through 40 for consent and item 45. 36. Execute a Local State Route Acceptance Resolution for State Route 1102, 1102TA, 1102TB and 1102TC (Order ofthe Commissioner 3355 and Contract for Maintenance ofIDghways 3355M) in association with the relocation of Wrightsboro Road in Richmond County, GDOT Project No. STP- 7001(9), PI # 250510. 37. Award contract to lowest bidder, Empire Tree, in the amount of $28,200.00 to prune 200 trees subject to decline on Greene Street Phase I between the 100 block and 600 block and remove 5 decayed trees. I 38. Award contract to lowest bidder, Big Dog Stump and Tree, in the amount of $17,475.00 to prune 67 trees subject to decline on Wrightsboro Road and remove 2 decayed trees. 39. Award contract to lowest bidder, Augusta Stump Master, in the amount of $9,750.00 to prune 69 trees subject to decline on Milledge Road and remove 2 decayed trees. 40. Execute Relocation Agreement with BellSouth Telecommunications, Inc. for utility relocations in conjunction with the S. R. 121 @ Windsor Spring Road Upgrade Traffic Signals Project with an estimated cost of $12,925.24 to be funded from the project utilities account. 45. Motion to approve assignment of contract between BFI Waste System, LLC and Waste Management of Georgia, Inc. Mr. Mays: I move that we approve that as our consent agenda. I Mr. Boyles: Second. Motion adopted unanimously. 32. Recommendation from the Attorney regarding Ms. Tina Hattaway, Spring Hill Terrace concern(s) regarding the concrete parking pad construction on the city's right-of-way. (Deferred from May 27 Engineering Services) I Mr. Wall: I have spoken to Mr. Shepard about this since he brought it forward and he wants to go out with Sparticus to see it and I don't know that that has occurred. Mr. Boyles: I move that we hold this until our next committee meeting on Friday. Mr. Mays: Second. Motion adopted unanimously. 33. Report from Public Works Department regarding the City's program for mosquito control. (Requested hy Commissioner Hankerson) (Deferred from May 27 Engineering Services) Mr. Vanover made a short presentation outlining the steps that have been taken to control the mosquito problem. After a short discussion, Mr. Boyles: I move that this be moved forward to the full Commission. Mr. Mays: Second. I Motion adopted unanimously. 35. Rescind award of the contract for Replacement of the Fountain at 8th Street and Riverwalk with ADS and authorize Public Works and Engineering to reissue the RFP for Replacement ofthe Fountain at 8th Street and Riverwalk to be funded from capital accoont 272-04-2260-54.12110. 41. Discussion of the fountain at the 8th Street Bulkhead. (Requested by Commissoner Cheek) Ms. Smith: There were discrepancies in the comparison of the two bid documents. We have decided to rescind the contract after consultation with the Attorney's office and the Purchasing Department. ADS would still be the low bidder even with the changes. Mr. Chairman: What can we do to expedite getting this corrected and operational for the summer? Mr. Kolb: We could go ahead and approve the contract and then approve the additional costs. In the interest of time we could negotiate with them. I I Ms. Smith: Any way that we do this the fountain will not be open this summer. After further discussion, Mr. Boyles: I move that we concur with the agenda item as written to proceed with going back out for bids. Mr. Mays: Second. Motion adopted unanimously. It was the consensus of the Committee that the staff try to work toward getting the fountain operational for this summer. 42. Discussion of sewer installation on Olive Road. (Requested by Commissioner Cheek) Mr. Cheek: We should be coming to the Commission within the next month regarding an assignment on this. Mr. Boyles: I move that we receive this as information. Mr. Mays: Second. I Motion adopted lIn~nimously. 44. Consider a claim from Ms. Paula Garnett regarding damages to her automobile caused by striking a raised manhole in the Laney-Walker Blvd. Reconstruction Project. Mr. Mays: I move that we reconsider item 44. Mr. Boyles: Second. Motion adopted unanimously. Mr. Mays: I move that we consider this at the July I legal meeting. Mr. Boyles: Second. Motion adopted unanimously. It was the consensus of the Co=ittee that item 35 be considered as part of the consent agenda. I 43. Report from Public Works Department regarding signalization on Tobacco Road. 3 It was the consensus of the Committee that item 43 be considered at the June 20th committee meeting. I Lena J. Bonner Clerk of Commission nWffi I I 4