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HomeMy WebLinkAbout05-27-2003 Meeting ENGINEERING SERVICES AGENDA COMMITTEE ROOM - May 27, 2003 3:00 P. M. 1. Presentation by Mr. Ronnie Johnson regarding flooding due to storm water runoff and new sanitary sewer construction on his property on Wrightsboro Road. (Requested by Commissioner Shepard) (Deferred from May 12 Engineering Services) 2. Motion to approve Resolution authorizing Mayor and Clerk to execute such document as necessary to release restriction on access to certain properties on Tobacco Road. (Deferred from May 12 Engineering Services) 3. Report from the Public Works Department regarding the city's street striping program. (Requested by Commissioner Boyles) (Deferred from May 12 Engineering Services) 4. Report from the Public Works Department regarding the installation of a caution light at the front entrance of the Forest Lake Nursing Home, 400 block Pleasant Home Road. (Requested by Commissioner Boyles) (Deferred from May 12 Engineering Services) 5. Approve raw water rate and provide for future adjustments to the raw water rate. (Referred from May 6 Commission) (Deferred from May 12 Engineering Services) 6. Discuss the City's program for mosquito control. (Requested by Commissioner Hankerson) 7. Approve a proposal from ARCADIS G & M, Inc. in the amount of $727,635 to develop a single, comprehensive system-wide hydraulic model of the City of Augusta's sanitary sewer collection system. 8. Approve Amendment No.6 to existing Program Management Services Contract with CH2M Hill, Inc. to provide additional and special services for an additional cost not to exceed $496,000. 9. Recommendation from the Attorney regarding Ms. Tina Hattaway, Spring Hill Terrace concern(s) regarding the concrete parking pad constructed on the city's right-of-way. (Deferred from the May 6 Commission meeting) 10. Consider a request from the Green Meadows Neighborhood Association for the placement of a street light at the entrance of Green Meadows Drive and Lumpkin Road. II. Update information on Sewer Tap Policy Committee. (Requested by Commissioner Boyles) 12. Discuss request from National Hills Neighborhood Association concerning street lighting and water tap. (Requested by Commissioner Boyles) 13. Authorize additional engineering services to Zimmerman Evans and Leopold in the amount of $250,000 for the proposed additional engineering services to support the Augusta Canal Licensing Process. 14. Discussion of Intermingling of Public/Private Stormwater Systems in Residential Neighborhoods. 15. Discuss transfer of a portion of Katherine Street to Augusta State University. 16. Approve Capital Project Budget (CPB # 323-04-203823451) for the Oates Creek Rehabilitation Project in the amount of $840,000 to be funded from One Percent Sales Tax Phase ill Recapture. Also execute Local Cooperation Agreement with the Corps of Engineers committing the City of Augusta to participate in the Oates Creek Rehabilitation Project with a cost share up to 65/35 in the amount of $780,000. 17. Authorize Public Works & Engineering to hire an Accountant I at a salary of $40,000 to be funded from the One Percent Sales Tax Program. (See background information under Item 14 on Administrative Services) ADDENDUM ENGINEERING SERVICES AGENDA May 27,2003 3:00 P. M. DELETION FROM THE AGENDA: Item 10. (Requested by Commissioner Bridges) (Petitioners will be unable to attend meeting today; they will attend June 9th meeting) ADDITIONS TO THE AGENDA: 1. Approve the renewal of two successive one-year terms (extensions) with Augusta Disposal Services in the amount of$991,149 for year 3 (August 3, 2003 to August 3,2004) and $1,031,581 for year 4 (August 3, 2004 to August 3, 2005) for the collection of solid waste, yard waste, recycling and bulky waste in Section ill (Bid #00-119). 2. Approve the renewal of two successive one-year terms (extensions) with Inland Waste Services in the amount of$I,312,400 for year 3 (August 3, 2003 to August 3,2004) and $1,318,900 for year 4 (August 3,2004 to August 3, 2005) for the collection of solid waste, yard waste, recycling and bulky waste in Section II (Bid #00-119) I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - May 27,2003 3:00 P. M. PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Mays and Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Fred Russell, Deputy Administrator; Errick Thompson, Public Works Dept.; Teresa Smith, Public Works Director; Terri Turner, Planning Commission; Max Hicks, Utilities Dept. Director; Doug Cheek, Asst. Director of Utilities Dept. - Construction Division; Drew Goins, Asst. Director of Utilities Dept. - Water Production Division; Lena Bonner, Clerk of Commission. ABSENT: Hon. Colclough, Co-Chairman. Also Present: Hons. Williams and Bridges, Commissioners. ADDENDUM AGENDA: DELETION FROM THE AGENDA: Item 10. (Requested by Commissioner Bridges) (Petitioners will be unable to attend meeting today; they will attend June 9th meeting) I ADDmONS TO THE AGENDA: 1. Approve the renewal of two successive one-year terms (extensions) with Augusta Disposal Services in the amount of$991,149 for year 3 (August 3,2003 to August 3,2004) and $1,031,581 for year 4 (August 3,2004 to August 3, 2005) for the collection of solid waste, yard waste, recycling and bulky waste in Section III (Bid #00-119). 2. Approve the renewal of two successive one-year terms (extensions) with Inland Waste Services in the amount of$I,312,400 for year 3 (August 3, 2003 to August 3,2004) and $1,318,900 for year 4 <August 3, 2004 to August 3, 2005) for the collection of solid waste, yard waste, recycling and bulky waste in Section II (Bid #00-119) Mr. Bridges: On the item for deletion, that item should remain on the agenda because everyone is here. Mr. Boyles: I move for approval. Mr. Mays: I'm going to second it to allow it to flow on to the commitee. Motion adopted unanimously. I 10. Consider a request from the Green Meadows Neighborhood Association for the placement of a street light at the entrance of Green Meadows Drive and Lumpkin Road. I At this time a delegation from the Green Meadows Neighborhood Association appeared before the committee regarding the above request. Mr. Bridges stated that neighbors have complained that there is not enough lighting at night to see the entrance to know where to turn in. There is a light across the street from the entrance and the staff at the Street Lighting Department has looked at the situation and says that what is there meets the standards. He noted that lighting is also needed along Green Meadows Drive itself and the Sheriff's Department has agreed that there is a problem there. Ms. Ethel Jones: We have not approached some of the houses along Green Meadows because some are unoccupied, but we really do need the lights. We had hoped to get the light at Lumpkin Road and then we were going to petition to get the lights along Green Meadows. Mr. Thompson: There is a light on the opposite side of Lumpkin Road. From the review it was deemed that it was adequate lighting. Mr. Bridges: Would it be possible to turn the light around so that it would hang over the street? I Mr. Thompson: We could look at realigning the light. Mr. Chairman: What would be necessary to get the additional lighting up Green Meadows Drive? Mr. Thompson: There are about 19 properties and we need approval of a petition by property owners that represent 50% of that area. Mr. Boyles: I move that we work with the staff to realign the street light at Lumpkin and Green Meadows Drive and that we create a street lighting district based on safety factors to install the street lights along Green Meadows Drive. Mr. Mays: Second. Motion adopted unanimously. 1. Presentation by Mr. Ronnie Johnson regarding flooding due to storm water runoff and new sanitary sewer construction on his property on Wrightsboro Road. (Requested by Commissioner Shepard) (Deferred from May 12 Engineering Services) I 2 I Mr. Shepard: Mr. Johnson could not make this meeting and he asked that I present his request. The problem is there is storm water currently being diverted from the . Wrightsboro Road pavement around the Two Men and a Truck business. He wants us to look at cleaning the ditch between that business and Rae's Creek so that the water won't traverse a short cut path through his property. The state will probably permanently address the problem in the future, but if you would allow Mr. Johnson and I to meet with Ms. Smith about this, we think that would address the situation. Mr. Mays: I so move that they meet and work through the issue. Mr. Boyles: Second. Motion adopted unanimously. 9. Recommendation from the Attorney regarding Ms. Tina Hattaway, Spring Hill Terrace concern(s) regarding the concrete parking pad constructed on the city's right-of-way. (Deferred from the May 6 Commission meeting) Mr. Chairman: Would you like to defer this to the next committee meeting? Mr. Shepard: Sure. I Mr. Mays: I so move. Mr. Boyles: Second. Motion adopted unanimously. 2. Motion to approve Resolution authorizing Mayor and Clerk to execute such document as necessary to release restriction on access to certain properties on Tobacco Road. (Deferred from May 12 Engineering Services) Mr. Boyles: I make a motion that we approve this. Mr. Mays: I'll second it to get it on. Have we had many requests for these? Ms. Smith: I think we have had two or three requests. After a discussion of the matter, the motion was adopted unanimously. 14. Discussion ofIntenningling ofPubliclPrivate Stormwater Systems in Residential Neighborhoods. I Mr. David Simoneau and Mr. Nathan Youngblood addressed the committee regarding the above issue regarding the acceptance of the piping system installed in residential areas. 3 After a lengthy discussion ofthe matter, Mr. Chairman: I think we should have a sub-committee to meet and discuss the further. I'll appoint myself, Mr. Kolb, Ms. Smith, Ms. Turner and Mr. Youngblood to serve on that sub-committee, and I'd like to see us come back at the second meeting in July with recommendations. I Mr. Boyles: I move we receive this as information. Mr. Mays: Second. Motion adopted unanimously. 3. Report from the Public Works Department regarding the city's street striping program. (Reqnested by Commissioner Boyles) (Deferred from May 12 Engineering Services) Ms. Smith: We are asking for $5,500 for the striping crew to cover the costs for the rest of this year with a move from a 37 y:, hour work week to a 40 hour work week. We are also asking for authorization to hire three temporary hourly employees to supplement the current staff for six months at a cost of approximately $30,000. We need authorization for the purchase of a trailer-towed applicator at a cost of $9,000 and an additional $15,000 for pre-fabricated and cut pavement markings for school crossings, messages and crosswalks. We anticipate the overall cost for the rest of the year will be $59,500. I Mr. Kolb: I would recommend that you consider financing for this year and then during the budget process, consider how you want to fmance it in future years. Mr. Boyles: Did you look into privatizing it? Ms. Smith: No, we did not but we could look at that. Mr. Chairman: Do we have a funding source? Mr. Kolb: Contingency. After a discussion, Mr. Mays: I'm going to make a motion that this be forwarded to the full Commission with no recommendation to be discussed there. Mr. Boyles: I'll second that. After additional discussion, Mr. Mays: I'll make the motion to send it forward for approval at the full Commission. Mr. Chairman: I'll second it. I 4 I Motion adopted unanimously. 4. Report from the Public Works Department regarding the installation of a caution light at the front entrance of the Forest Lake Nursing Home, 400 block Pleasant Home Road. (Requested by Commissioner Boyles) (Deferred from May 12 Engineering Services) Ms. Smith: Probably the first action that would be most effective would be to increase enforcement. The second would be changing the eldsting sign that warns of a curve ahead to show a recommended speed of 25 mph. Another recommendation wOlild be putting a sign up that shows a caution - driveway ahead. Mr. Chairman: What would you recommend? Ms. Smith: We would probably in addition to increased enforcement recommend putting in the recommended speed of25 mph through that area and to address specifically making people aware that there is a driveway there the installation of the caution- driveway ahead sign. Mr. Mays: I move we receive this as information. I Mr. Boyles: Second. Motion adopted unanimously. 5. Approve raw water rate and provide for future adjustments to the raw water rate. (Referred from May 6 Commission) (Deferred from May 12 Engineering Services) Mr. Chairman: Max has asked us to pull this so we need a motion to delete this. Mr. Mays: So move. Mr. Chairman: Second. Motion adopted unanimously. 6. Discuss the City's program for mosquito control. (Requested by Commissioner Hankerson) Mr. Chairman: Where are we on this program? I Ms. Smith: I don't have an answer for you on that. We will bring back a report at the next meeting. 7. Approve a proposal from ARCADIS G & M, Inc. in the amount of $727,635 5 to develop a single, comprehensive system-wide hydraulic model of the City of Augusta's sanitary sewer collection system. I Mr. Boyles: I move for approval. Mr. Chairman: I'll second that. Motion adopted unanimously. 8. Approve Amendment No.6 to existing Program Management Services Contract with CH2M Hill, Ioc. to provide additional and special services for an additional cost not to exceed $496,000. Mr. Boyles: I move for approval. Mr. Mays: Second. After a discussion of the matter, the motion was adopted unanimously. 11. Update information on Sewer Tap Policy Committee. (Requested by Commissioner Boyles) Mr. Cheek presented a report on the sewer tap policy. I Mr. Chairman: I would like to see a meeting for citizens in the various areas about the work that has been done before we actually send out the final notices. Mr. Cheek: We have a presentation that goes into detail. Mr. Chairman: I trust our staff to develop a notice, distribute it and hold a meeting. Mr. Mays: I so move. Mr. Boyles: Second. Motion adopted unanimously. 13. Authorize additional engineering services to Zimmerman Evans and Leopold in the amount of $250,000 for the proposed additional engineering services to support the Augusta Canal Licensing Process. Mr. Mays: I move for approval. Mr. Chairman: Second. I 6 I Motion adopted unanimously. 12. Discuss request from National Hills Neighborhood Association concerning street lighting and water tap. (Requested by Commissioner Boyles) Mr. Boyles: We just handled that. Can we just receive it as information? Mr. Chairman: I'll second that. Motion adopted unanimously. 15. Discuss transfer of a portion of Katherine Street to Augusta State University. Mr. Mays: I so move. Mr. Boyles: Second. Mr. Mays: I would suggest that you contact some of the people up there so they'll know what you're doing. After a short discussion, the motion was adopted unanimously. I 16. Approve Capital Project Budget (CPB # 323-04-203823451) for the Oates Creek Rehabilitation Project in the amount of $840,000 to be funded from One Percent Sales Tax Phase ill Recapture. Also execnte Local Cooperation Agreement with the Corps of Engineers committing the City of Augusta to participate in the Oates Creek Rehahilitation Project with a cost share up to 65/35 in the amount of $780,000. Mr. Mays: I move to approve. Mr. Boyles: Second. Motion adopted unanimously. 17. Authorize Public Works & Engineering to hire an Accountant I at a salary of $40,000 to be funded from the One Percent Sales Tax Program. (See background information under Item 14 on Administrative Services) Mr. Chairman: This was discussed in Administrative Services earlier. Mr. Mays: I so move. I Mr. Chairman: I'll second it. Motion adopted unanimously. 7 Addendum Item 1. Approve the renewal of two successive one-year terms (extensions) with Augusta Disposal Services in the amount of $991,149 for year 3 (August 3, 2003 to August 3, 2004) and $1,031,581 for year 4 (August 3,2004 to August 3, 2005) for the collection of solid waste, yard waste, recycling and bulky waste in Section ill (Bid #00-119). I Addendum Item 2. Approve the renewal of two successive one-year terms (extensions) with Inland Waste Services in the amount of $1,312,400 for year 3 (August 3, 2003 to August 3,2004) and $1,318,900 for year 4 (August 3, 2004 to August 3, 2005) for the collection of solid waste, yard waste, recycling and bulky waste in Section II (Bid #00-119) Mr. Mays: I'm going to make a motion that I and 2 be approved. Mr. Boyles: Second. After a discussion of the contracts, the motion was adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nWID I I 8