HomeMy WebLinkAbout03-24-2003 Meeting
ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - March 24, 2003
2:30 P. M.
1. Report from the Public Works Department regarding the possible inclusion of the
creek in the Pointe West Subdivision area into the City's maintenance system.
(Referred from March 12 Engineering Services)
2. Discuss improvement repairs and ADA requirements at Riverwalk.
(Requested by Commissioner Williams) (Deferred from March 12 Engineering
Services)
3. Approve a 2003 budget adjustment in order to allow the Augusta Utilities
Department to create a Safety Program that includes OSHA accredited safety
training and safety equipment aimed at reducing the likelihood of civil liability,
overall cost to the department and provides for improved safety for all employees.
The total cost of this program will be $275,929 for 2003. (See background
information under Item #3 on Administrative Services)
4. Report regarding a communication from Scott W. Loehr regarding a backup of
sewerage into his home and pool at 2919 Lake Forest Drive. (Deferred from
March 12 Engineering Services)
5. Consider adjustment to the water bill of Mr. Harvey Johnson for water usage at
1744 Fleming Avenue. (Requested by Commissioner Shepard) (Deferred from
March 12 Engineering Services)
6. Motion to grant storm water easement to Kir Augusta II, LLP located in the
Augusta Exchange complex.
7. Motion to authorize execution of Quit-Claim Deed to abandon a portion of a
sanitary sewer easement in Hudson Trace subdivision.
8. Award contract in the amount of $52,000.00 to OneSource Development, LLC to
design the roadway extending from Richmond Hill Road to the proposed Augusta
Utilities/Public Works & Engineering Complex site.
9. Approve additional funding in the amount of $57,970.00 for the demolition of the
Piney Grove Elevated Water Storage Tank by Empire Dismantlement
Corporation.
10. Motion to approve execution of The Proctor & Gamble Company's Encroachment
Agreement across Tax Map 126, Parcel 2 for the Raw Water Transmission Line.
11. Approve additional funding in the amount of$157,500 to Khafra Engineering
Consultants, Inc. to complete the GPS work for the trunk lines in the remaining
basins which includes Rock Creek, Rocky Creek, Oates Creek and the Mid City
Interceptor under the current System Wide Base Mapping contract.
12. Approve the final change order to deduct $49,731.78 from Mabus Brothers
Construction Company's contract. The change order will make final quantity
adjustments (deductions and overruns) in accordance with the terms of the unit
price contract.
13. Approve Resolution requesting a road name change ofTutt Avenue to Swanee
Quintet Boulevard.
14. Motion to approve Lease Agreement between Augusta, Georgia and Jimmy Smith
and Maintenance Agreement among the Light of the World Evangelistic Outreach
Ministries, Ji=y Smith and Augusta, Georgia for a small parcel located at the
intersection of Holloway Drive and Gordon Highway.
15. Discuss renaming Benson Road (road between Butler and Recreation
Department) to Bulldog Way or Blvd. Actions are underway by parents and
students of Butler High to request the above and this is an effort to discuss and
prepare for this request. (Requested by Commissioner Cheek)
16. Approve execution of Relocation Agreement with the KMC Telecom Company
for Utility Relocations in conjunction with the S.R 121 @ Windsor Spring Road
Upgrade Traffic Signals Project with an estimated cost of $12,710 to be funded
from the Project Utilities Account.
17. Approve award of the Professional Services contract to model the Wastewater
Collection System to the selected Engineering Firm.
18. Approve proposed list of streets for resurfacing by County Forces (CF03A) to be
forwarded to Georgia Department of Transportation for approval to utilize asphalt
from their asphalt plant located in Augusta-Richmond County.
19. Approve Capital Project Budget Number (CPB#324-04-203824045) in the
amount of$I,215,000 for the Resurfacing of Various Roads, Phase VIII Project
and approve to let for bid. Funds to be allocated from Special One Percent Sales
Tax, Phase IV.
20. Award contract to Blair Construction in the amount of$54,874.59 subject to the
receipt of signed contracts and proper bonds for the paving of 4-H Club Drive.
Also approve CPB #324-06-201060011 in the amount of$61,000 with $37,500 to
be funded from One Percent Sales Tax Phase IV and $23,500 to be funded from
One Percent Sales Tax Phase III Recapture.
21. Discuss vacant lot cleanups and other roadway trashed sites. (Requested by
Commissioner Williams)
22. Update regarding the Detailing Plus Car Wash at II th and Laney Walker Blvd.
(Requested by Commissioner Mays)
23. Authorize the Utilities Department to advertise for 2003 new budgeted positions
and to approve 2003 position changes. (See backup material under Item 7 of
Administrative Services)
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - March 24, 2003
2:30 P. M.
PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays and
Boyles, members; Doug Cheek, Utilities Dept. Asst. Director; Lena Bonner, Clerk of
Commission.
ABSENT: Hon. Bob Young, Mayor.
Also Present: Heidi Williams of The Augusta Chronicle, Stacey Eidson of The
Metropolitan Spirit and Hons. Williams, Shepard and Beard, Commissioners.
1. Report from the Puhlic Works Department regarding the possible inclusion
of the creek in the Pointe West Subdivision area into the City's maintenance
system. (Referred from March 12 Engineering Services)
Mr. Boyles: Mr. Kuhlke and I had a meeting with the residents up there and we'd
like to postpone this until the next meeting.
Mr. Colclough: I so move.
Mr. Boyles: Second.
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Motion adopted unanimously.
3.
Approve a 2003 budget adjustment in order to allow the Augusta Utilities
Department to create a Safety Program that Includes OSHA accredited
safety training and safety equipment aimed at reducing the likelihood of civil
liability, overall cost to the department and provides for improved safety for
all employees. The total cost of this program will be $275,929 for 2003. (See
background Information under Item #3 on Administrative Services)
23.
Authorize the Utilities Department to advertise for 2003 new budgeted
positions and to approve 2003 position changes. (See backup material under
Item 7 of Administrative Services)
Mr. Chairman: These items were handled in a previous committee. Do we want
to concur with that recommendation?
Mr. Colclough: I so move we concur with Administrative Services.
Mr. Boyles: Second.
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Motion adopted unanimously.
CONSENT AGENDA ITEMS:
6. Motion to grant storm water easement to Kir Augusta II, LLP located in the I
Augusta Exchange complex.
7. Motion to authorize execution of Quit-Claim Deed to ahandon a portion of a
sanitary sewer easement in Hudson Trace subdivision.
8. Award contract in the amount of $52,000.00 to OneSource Development,
LLC to design the roadway extending from Richmond Hill Road to the
proposed Augusta Utilities/Pnblic Works & Engineering Complex site.
9. Approve additional funding in the amount of $57,970.00 for the demolition of
the Piney Grove Elevated Water Storage Tank by Empire Dismantlement
Corporation.
10. Motion to approve execution of The Proctor & Gamble Company's
Encroachment Agreement across Tax Map 126, Parcel 2 for the Raw Water
Transmission Line.
11. Approve additional funding in the amount of $157,500 to Khafra
Engineering Consultants, Inc. to complete the GPS work for the trunk lines
in the remaining basins which includes Rock Creek, Rocky Creek, Oates
Creek and the Mid City Interceptor under the current System Wide Base I
Mapping contract.
13. Approve Resolution requesting a road name change of Turt A venue to
Swanee Quintet Boulevard.
14. Motion to approve Lease Agreement between Augusta, Georgia and Jimmy
Smith and Maintenance Agreement among the Light ofthe World
Evangelistic Outreach Ministries, Jimmy Smith and Augusta, Georgia for a
small parcel located at the intersection of Holloway Drive and Gordon
Highway.
16. Approve execution of Relocation Agreement with the KMC Telecom
Company for Utility Relocations in conjunction with the S.R. 121 @ Windsor
Spring Road Upgrade Traffic Signals Project with an estimated cost of
$12,710 to be funded from the Project Utilities Account.
18. Approve proposed list of streets for resurfacing hy County Forces (CF03A)
to he forwarded to Georgia Department of Transportation for approval to
utilize asphalt from their asphalt plant located in Augusta-Richmond
County.
19. Approve Capital Project Bndget Number (CPB#324-04-203824045) in the I
amount of $1,215,000 for the Resurfacing of Various Roads, Phase VIII
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Project and approve to let for bid. Funds to be allocated from Special One
Percent Sales Tax, Phase IV.
Mr. Colclough; I so move.
Mr. Chairman: Second.
Mr. Mays: I notice that there is a lot of resurfacing on here. If there is any way
that they can bring a timeline between the contractors and our doing resurfacing where
you have manholes closer together, it will be most helpful.
Motion adopted unanimously.
4. Report regarding a communication from Scott W. Loehr regarding a backup
of sewerage into his home and pool at 2919 Lake Forest Drive. (Deferred
from March 12 Engineering Services)
Mr. Scott Loehr made a presentation to the Committee regarding the backup of
raw sewerage into his pool and home.
Mr. Kolb: Mr. Wall was supposed to give a report on this and I would
recommend that we postpone this until he is here to give the report.
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Mr. Colclough: I so move.
Mr. Mays: I'll second that.
Motion adopted unanimously.
5. Consider adjustment to the water hill of Mr. Harvey Johnson for water
usage at 1744 Fleming Avenue. (Requested by Commissioner Shepard)
(Deferred from March 12 Engineering Services)
Mr. Johnson made a presentation regarding the requested adjustment to his water
bill at 1744 Fleming Avenue.
Mr. Steve Little indicated that there was water usage over a three month period.
After further discussion, Mr. Mays; I move that we refer this to the Administrator
for a resolution.
Mr. Colclough; I second it.
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Motion adopted unanimously.
2.
Discuss improvement repairs and ADA requirements at Riverwalk.
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(Requested by Commissioner Williams) (Deferred from March 12
Engineering Services)
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Mr. Williams expressed his concerns about the accessibility of the amphitheater
and restroom areas of Riverwalk to handicapped and/or senior citizens.
Mr. Boyles: I wouldn't mind working with Mr. Beard, Mr. Williams and Ms.
Smith or whoever she designates to review that and come back with a recommendation.
Mr. Chairman: I would authorize as the committee chairman that that committee
be formed and report back to us. Tommy, will you chair the committee?
Mr. Boyles: I'll be glad to.
Mr. Chairman: Could you report back to us at the first meeting in May?
Mr. Boyles: All right.
12. Approve the fmal change order to deduct $49,731.78 from Mabus Brothers
Construction Company's contract. The change order will make final
quantity adjustments (deductions and overruns) in accordance with the
terms of the unit price contract.
Mr. Colclough: I make a motion that we approve Item #12 as written.
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Mr. Chairman: Second.
Motion adopted unanimously.
15. Discuss renaming Benson Road (road between Butler and Recreation
Department) to Bulldog Way or Blvd. Actions are underway by parents and
students of Butler High to request the above and this is an effort to discuss
and prepare for this request. (Requested by Commissioner Cheek)
Mr. Cheek: I wanted to give you a heads up that this request will be coming
forward from the parents and students at Butler.
Mr. Colclough: I move we receive this as information.
Mr. Mays: Second.
Motion adopted unanimously.
17.
Approve award of the Professional Services contract to model the
Wastewater Collection System to the selected Engineering Firm.
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Mr. Boyles: I make a motion that we award this to the Arcadis firm.
Mr. Colclough: Second.
Motion adopted unanimously.
20. A ward contract to Blair Construction in the amount of $54,874.59 subject to
the receipt of signed contracts and proper honds for the paving of 4-H Club
Drive. Also approve CPB #324-06-201060011 in the amount of$61,000 with
$37,500 to be funded from One Percent Sales Tax Phase IV and $23,500 to be
funded from One Percent Sales Tax Phase ill Recapture.
Mr. Colclough: I so move.
Mr. Mays: Second.
Motion adopted unanimously.
21. Discuss vacant lot cleanups and other roadway trashed sites. (Requested by
Commissioner Williams)
Mr. Williams expressed his concerns about the clean up and dumping on vacant
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lots.
After a discussion, Mr. Chairman: We can request the Marshal's Department to
come to our next meeting and give a review of their litter fighting program. Let's do that.
Mr. Colclough: I move we receive this as information.
Mr. Boyles: Second.
Motion adopted unanimously.
22. Update regarding the DetailIng Plus Car Wash at 11 tb and Laney Walker
Blvd. (Requested by Commissioner Mays)
Mr. Russell: We met with Mr. Townsend, and he has talked with Mabus Brothers
Construction Company about contacting their insurance company regarding the financial
impact he has had. We will continue to work with him to find something that will help
his situation.
After a discussion, Mr. Mays: Is there contingency on this project?
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Ms. Smith: Yes, there is.
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After further discussion, Mr. Boyles: I'll make a motion that we send this to the
full Commission on Tuesday.
Mr. Mays: I second it.
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Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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