HomeMy WebLinkAbout03-12-2003 Meeting
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ENGINEERING SERVICES
AGENDA
CO:NIMITTEE ROOM - March 12, 2003
11:30 A. M.
1. Update from the AttomeylPublic Works Director regarding the trash exemption
on the property of Mr. Albert Abbott. (Deferred from February 24 Engineering
Services)
2. Update from the Attomey regarding the severe erosion problem on Pointe West
Drive. (Deferred from February 24 Engineering Services)
2A. Presentation by Ms. Betty Surrency regarding the erosion problem on Pointe West
Drive.
3. Update from the Public Works Department regarding the designation of a funding
source for the construction of a sidewalk on Richmond Hill Road.. (Deferred from
February 24 Engineering Services)
4. Consider adjustment to the water bill of Mr. Harvey Johnson for water usage at
1744 Fleming Avenue. (Requested by Commissioner Shepard) (Deferred from
February 24 Engineering Services)
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5.
Approve Capital Project Budget (CPB # 327-04-296812007) Change Number
Three and Change Order Number F our with Mabus Brothers, Inc. in the amount
of$17,418.28 on the Turknett Springs Detention Pond Project to be funded from
the Project Contingency Account ($8,709.14) and Augusta Utilities Account No.
509043410-5425110/80170150-5425110 ($8,709.14).
6. Motion to authorize condemnation of a portion of Tax Map 118, Parcels 22,
which is owned by Bernice Lewis, for an easement on the Morgan Road
Improvement Project, more particularly described as 968.60 square feet, more or
less, of permanent slope easement and 4,410.51 square feet, more or less, of
temporary construction easement.
7. Motion to authorize condemnation ofa portion of Tax Map 118, Parcels 22.1,
which is owned by Joye Mazelle Woodbury Graham alk/a Joye 1. Home, for an
easement on the Morgan Road Improvement Project, more particularly described
as 2,000.24 square feet, more or less, of permanent slope easement and 2,090.11
square feet, more or less, of temporary construction easement.
8. Motion to authorize condemnation of a portion of Tax Map 119, Parcel 30, which
is owned bv Alberta Connie Lawson, Robert Lee Howard, Constance Lawson,
Freddie Lawson and Conella 1. Smith, for an easement on the Butler Creek
Interceptor Upgrade Project.
9. Motion to authorize condemnation ofa portion of Tax Map 146, Parcel 4, which
is owned by 1. C. Augusta, for an easement on the Water Treatment Plant Project,
10.
more particularly described as 18,744 square feet, more or less, of permanent
easement and 14,000 square feet, more or less, of temporary construction
easement.
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Authorize the Public Works and Engineering Department to award a single
Consultant Services Agreement to URS Corporation in the amount of $117,400
subject to receipt and approval of executed documents for the Downtown Traffic
Signal and Streetlight Upgrades A and B Projects, to be funded from Downtown
Traffic Signal & Streetlight Upgrades A (CPB# 324-04-201824110-$58,700) and
Downtown Traffic Signal & Streetlight Upgrades B (CPB# 324-04-201824115-
$58,700). Preliminary and final design fees to be negotiated upon completion and
approval of the concept.
11. Request to award contract to lowest bidder, Northwood Nursery, in the amount of
$19,146.00 to plant new vibrant trees subject to execution of signed contractual
documents for the Tree Planting Project funded from the One Cent Sales Tax
(SPLOST). Account Number 324062310201160011.
12. Co=unication from Ms. Doris North regarding sewer hook ups.
13.
Approve Change Order #3 to Hebbard Electric Company to complete repairs to
the generator sets not included in the original scope of work for this project.
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14.
Approve additional funding in the amount of $61,966.08 for work to be
performed on the water main relocation in conjunction with the Georgia
Department of Transportation (GDOT) Deans Bridge Road Intersection
Improvements Project.
15. Approve Change Order No. I to Graves Water Services, Inc to complete
additional well video inspections and existing well modifications to the
Groundwater Treatment Plant #4 Wellfield Investigation Project (CIP Project
30150) in the amount of an addition of$21,300.00
16. Approve the acquisition of Camera Unit for Well Inspection for the Augusta
Utilities Department-Construction Division from CUES, Inc for $38,751.00.
(Lowest bid offer on Bid # 02-192)
17. Approve the award of a design contract to OneSource Development, LLC in the
amount of $41,000.00 for the preparation of construction documents for a sanitary
sewer line to serve the Augusta Utilities Department Public Works & Engineering
Complex.
18.
Approve increasing the existing contract line item quantities for a total amount of
$151,000 for expanding the scope of the Hwy l/Bath-EdieJEtterlee Rd. water
project in order to tie the Augusta and Blythe water systems together.
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19.
Authorize award and execution of a contract with Zimmerman, Evans and
Leopold to provide Engineering Services for the Goodrich St. Raw Water
Pumping Station Improvements in the amount of$I,760.000.
20. Discuss improvement repairs and ADA requir=ents at Riverwalk. (Requested
by Commissioner Williams)
21. Report regarding the concerns OHM. Barry Townsend of Detailing Plus Car
Wash at II th and Laney Walker Blvd. resulting from work on the Laney Walker
Construction Project.
22. Approve Capital Project Budget Change Number One for the SR 4/US I (Deans
Bridge Road) Improvement Project (CPB # 322-04-292822602) transferring
$143,330 from Phase ill Recapture to Project Utilities ($130,300) and
Contingency ($13,030). Also execute Relocation Agreements with the Georgia
Power Company for utility relocations with estimated costs of $97,339 to be
funded from the Project Utilities Account.
23.
Execute Relocation Agreement with the Georgia Power Company for utility
relocations in conjunction with the S. R. 121 @ Windsor Spring Road Upgrade
Traffic Signals Project (CPB # 322-04-201822661) with estimated costs of
$78,637 to be funded from the Project Utilities Account.
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24.
Approve Change Order Number Two with 1. J., Inc. in the amount of$20,196.18
on the Augusta Levee Tree Removal and Maintenance Project to be funded from
Capital Project Budget (CPB # 323-04-296823081).
25. Execute Relocation Agreement with the Georgia Power Company for utility
relocations in conjunction with the Fury's Ferry (S.R. 28) Project (CPB # 322-04-
292822205) with estimated costs of $44,458 to be funded from the Project
Utilities Account.
26. Motion to abandon alley on Tax Map 44-4 between Winter St. & Anthony Rd.
and authorize conveying to adjoining property owner.
27. Approve resolution in support of the concept of the Pedestrian Bridge.
28. Communication from Scott W. Loehr regarding a backup of sewerage into his
home and pool at 2919 Lake Forest Drive.
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ADDENDUM
ENGINEERING SERVICES AGENDA
March 12, 2002
3:00 P. M.
ADDITIONS TO THE AGENDA:
I. Approve a Resolution authorizing the adoption of a Community Greenspace
Program and the establishment of a Community Greenspace Trust Fund for
Augusta Richmond County.
2. Report from Deputy Administrator Fred Russell regarding the Flood Mitigation
Work Group.
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - March 12,2003
11:30A.M.
PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Boyles, member;
Jim Wall, Attorney; Drew Goins, Utilities Dept. Asst. Director; Max Hicks, Utilities
Dept. Director; Fred Russell, Deputy Administrator; Terri Turner, Planning Commission;
Teresa Smith, Public Works Director; Lena Bonner, Clerk ofCo=ission.
ABSENT: Hons. Bob Young, Mayor; Mays, member.
Also Present: Hons. Williams and Hankerson, Co=issioners.
Mr. Chairman: We have a request to add two addendum items.
Mr. Colclough: I move that the add two addendum items and transfer Item 4 to
the next meeting.
Mr. Cheek: I'll second that for discussion.
Mr. Russell: We have one item on an easement that we also need to add.
Mr. Boyles: I move we add.
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Mr. Cheek: I'll second it.
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
5. Approve Capital Project Budget (CPB # 327-04-296812007) Change Number
Three and Change Order Number Four with Mabus Brothers, Inc. in the
amount of $17,418.28 on the Turknett Springs Detention Pond Project to be
funded from the Project Contingency Account ($8,709.14) and Augusta
Utilities Account No. 509043410-5425110/80170150-5425110 ($8,709.14).
6. Motion to authorize condemnation of a portion of Tax Map 118, Parcels 22,
which is owned by Bernice Lewis, for an easement on the Morgan Road
Improvement Project, more particularly described as 968.60 square feet,
more or less, of permanent slope easement and 4,410.51 square feet, more or
less, of temporary construction easement.
7.
Motion to authorize condemnation of a portion of Tax Map 118, Parcels 22.1,
which is owned hy Joye Mazelle Woodbury Graham a1k/a Joye L. Horne, for
an easement on the Morgan Road Improvement Project, more particularly
descrihed as 2,000.24 square feet, more or less, of permanent slope easement
and 2,090.11 square feet, more or less, oftemporary construction easement.
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8. Motion to authorize condemnation of a portion of Tax Map 119, Parcel 30, I
which is owned by Alberta Connie Lawson, Robert Lee Howard, Constance
Lawson, Freddie Lawson and Conella L. Smith, for an easement on the
Butler Creek Interceptor Upgrade Project.
9. Motion to authorize condemnation of a portion of Tax Map 146, Parcel 4,
which is owned by L. C. Augusta, for an easement on the Water Treatment
Plant Project, more particularly described as 18,744 square feet, more or
less, of permanent easement and 14,000 square feet, more or less, of
temporary construction easement.
10. Authorize the Pnblic Works and Engineering Department to award a single
Consultant Services Agreement to URS Corporation in the amount of
$117,400 subject to receipt and approval of executed documents for the
Downtown Traffic Signal and Streetlight Upgrades A and B Projects, to be
funded from Downtown Traffic Signal & Streetlight Upgrades A (CPB# 324- .
04-201824110-$58,700) and Downtown Traffic Signal & Streetlight Upgrades
B (CPB# 324-04-201824115-$58,700). Preliminary and final design fees to be
negotiated upon completion and approval of the concept.
11. Request to award contract to lowest bidder, Northwood Nursery, in the
amount of $19,146.00 to plant new vibrant trees subject to execution of I
signed contractual documents for the Tree Planting Project funded from the
One Cent Sales Tax (SPLOST). Account Number 324062310201160011.
22. Approve Capital Project Budget Change Number One for the SR 4/US 1
(Deans Bridge Road) Improvement Project (CPB # 322-04-292822602)
transferring $143,330 from Phase ill Recapture to Project Utilities
($130,300) and Contingency ($13,030). Also execute Relocation Agreements
with the Georgia Power Company for utility relocations with estimated costs
of $97,339 to be funded from the Project Utilities Account.
23. Execute Relocation Agreement with the Georgia Power Company for utility
relocations in conjunction with the S. R. 121 @ Windsor Spring Road
Upgrade Traffic Signals Project (CPB # 322-04-201822661) with estimated
costs of $78,637 to be funded from the Project Utilities Account.
24. Approve Change Order Number Two with L. J., Inc. in the amount of
$20,196.18 on the Augusta Levee Tree Removal and Maintenance Project to
he funded from Capital Project Budget (CPB # 323-04-296823081).
25. Execute Relocation Agreement with the Georgia Power Company for utility
relocations in conjunction with the Fury's Ferry (S.R. 28) Project (CPB # I
322-04-292822205) with estimated costs of $44,458 to be funded from the
Project Utilities Account.
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},Ill'. Colclough: I so move.
Mr. Boyles: Second.
Motion adopted unanimously.
2. Update from the Attorney regarding the severe erosion prohlem on Pointe
West Drive. (Deferred from February 24 Engineering Services)
2A. Presentation by Ms. Betty Surrency regarding the erosion problem on Pointe
West Drive.
At this time Ms. Surrency made a presentation outlining the drainage and erosion
problems in the Pointe West area.
The Chairman stated that there is a shortage of staff and city drainage
maintenance work is proceeding as quickly and efficiently as possible.
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Mr. Wall: The property owners own to the centerline of the ditch. Richmond
County has no easement to get into the creek although there are drainage easements in
certain places. The hold harmless agreement was between the developer on this side of
the creek and the property owner on this side of the creek. Part of the documentation she
has furnished you is a copy of a memo from David Simoneau to Millard Gooding where
it was proposed that the developer make a proposal as to how the branch could be left
natural and protect the county, the adjacent property owner, she wanted the branch left
natural, and the future property owners in the development. This was agreed to by all
parties as an alternative to completely rip-raping the ditch or enclosing the pipe. It does
not show an easement along here (indicates) so there is no easement for the county to get
in there and work in that creek. Part of the problem insofar as the property owners are
concerned is that there is nothing in their chain of title that would have alerted a
purchaser to the fact that this hold harmless agreement was there. This agreement
runs in favor of Richmond County, not in favor of future property owners, although it
does, in my opinion, give the property owners the right to go back against Thompkins or
the developer. The county may want to assume responsibility for maintaining the creek,
but I think it should be understood that the city is not responsible for any previous
damage that may have occurred along there because we didn't own it. It was a natural
creek. We would have to get easements to go through there in order to maintain it. I
don't think that would be a problem but I don't know. Some people may wish for it to
maintain the natural look.
Ms. Surrency: What about the drainage box?
Mr. Wall: I need to check on that.
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After further discussion, Mr. Boyles: What would we need to do now to get this
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off center?
Mr. Wall: You would need to direct Public Works to get an engineer to design a
drainage project through there that would identify the easements that are needed and what
work needs to be done to deal with the issue.
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Mr. Boyles: I'd make that in the form ofa motion if you'll repeat what you said.
Mr. Wall: Direct Engineering to come up with an engineering contract to do an
engineering study to come up with a solution to the drainage problem and identify the
easements that are needed.
Mr. Boyles: I'll make that in the form of a motion.
Mr. Chairman: I'm going to second that.
After further discussion, Mr. Colclough: I make a substitute motion to receive
this as information and put together a committee to look at not only this but other
similar situations in the city as a whole and come up with a solution on how to deal with
these.
Mr. Chairman: I think we need to develop a citizens' committee to discuss
drainage issues such as this for the entire city. Would you accept that amendment?
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Mr. Colclough: I'll amend my motion to include a subcommittee of citizens to
review drainage and to bring a recommendation back to this committee.
Mr. Chairman: With a 90-day window on that.
Mr. Boyles: I'll second the motion provided we get some decision makers on that
committee.
Mr. Chairman: And any commissioner that wants to serve should contact me this
week. Perhaps we could have a few public forums to get some input.
Ms. Turner: May I ask that the firm or individual that we award the contract to
for the flood hazard mitigation plans serve on that committee because that will directly
impact the information that they are gathering?
Mr. Hicks: I would also like to see someone from the watershed committee serve
with that group.
(Vote on substitute motion)
Motion adopted unanimously.
Mr. Chairman: We still need to address whether we take this into the city's
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inventory or not.
Mr. Colclough: I move that we ask the staff to come back with a
recommendation in two weeks.
Mr. Boyles: I'll second it.
Motion adopted unanimously.
12. Communication from Ms. Doris North regarding sewer hook ups.
Ms. North expressed concerns about the costs of connecting to the new sewer.
Mr. Doug Cheek: We recognized that these types of issues would occur. We
have received about ten responses back from plumbers who would do the connection
work for homeowners. We put out an RFP to area banks to see if they would offer low
interest financing to individuals and that is due back March 19.
After further discussion, Mr. Boyles: Let me make a motion that we send this
item back to the sub-committee and when we get our report in, we'll meet and forward
that report back to this committee.
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Mr. Colclough: I'll second that.
Motion adopted unanimously.
1.
Update from the AttorneylPublic Works Director regarding the trash
exemption on the property of Mr. Albert Abhott. (Deferred from Fehruary
February 24 Engineering Services)
Mr. Wall: It is still my position that they should not be exempted. You have
commercial establishments there and multi-family units on a public street and they should
be charged under the resolution. There is no basis to exempt them.
After further discussion, Mr. Boyles: I'll make a motion that this exemption be
approved.
Motion dies for lack of a second.
Mr. Colclough: I'll make a motion that we follow the recommendation of the
Attorney and deny the request.
Mr. Chairman: I'll second.
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Motion fails with Mr. Boyles voting No.
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3.
Update from the Public Works Department regarding the designation of a
funding source for the construction of a sidewalk on Richmond Hill Road.
(Deferred from February 24 Engineering Services)
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Ms. Smith: We believe there are some projects that have not been closed out and
there may be some underruns where we may be able to identify some funds for this
project. It will be a few more weeks before we can determine how much money will be
available.
Mr. Colclough: I move we receive this as information and the staff report back to
us in April at the last meeting.
Mr. Boyles: Second.
Motion adopted unanimously.
13. Approve Change Order #3 to Hebbard Electric Company to complete
repairs to the generator sets not included in the original scope of work for
this project.
Mr. Boyles: I make a motion we go ahead and approve the change order.
.Mr. Chairman: I'm going to second it.
Motion fails with Mr. Colclough voting No.
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14. Approve additional funding in the amount of $61,966.08 for work to be
performed on the water main relocation in conjunction with the Georgia
Department of Transportation (GDOT) Deans Bridge Road Intersection
Improvements Project.
Mr. Boyles: I move for approval.
Mr. Chairman: I'll second it.
Motion fails with Mr. Colclough voting No.
15. Approve Change Order No.1 to Graves Water Services, Inc. to complete
additional well video inspections and existing well modifications to the
Groundwater Treatment Plant #4 Wellfield Investigation Project (CIP
Project 30150) in the amount of an addition of $21,300.00.
Mr. Colclough: I so move.
Mr. Boyles: I'll second it.
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Motion adopted unanimously.
16.
Approve the acquisition of Camera Unit for Well Inspection for the Augusta
Utilities Department-Construction Division from CUES, Inc. for $38,751.00.
(Lowest bid offer on Bid # 02-192)
Mr. Colclough: I so move.
Mr. Boyles: Second.
Motion adopted unanimously.
17. Approve the award of a design contract to OneSource Development, LLC in
the amount of $41,000.00 for the preparation of construction documents for a
sanitary sewer line to serve the Augusta Utilities Department Public Works
& Engineering Complex.
Mr. Colclough: I so move.
Mr. Chairman: I'll second it.
Motion adopted unanimously.
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18.
Approve increasing the existing contract line item quantities for a total
amount of $151,000 for expanding the scope of the Hwy l/Bath-Edie/Etterlee
Rd. water project in order to tie the Augusta and Blythe water systems
together.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
19. Authorize award and execution ofa contract with Zimmerman, Evans and
Leopold to provide Engineering Services for the Goodrich St. Raw Water
Pumping Station Improvements in the amount of $1,760,000.
Mr. Colclough: I so move.
Mr. Boyles: Second.
Motion adopted unanimously.
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20.
Discuss improvement repairs and ADA requirements at Riverwalk.
(Requested by Commissioner Williams)
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Mr. Colclough: I move that we move this to the next committee meeting.
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Mr. Boyles: I'll second that.
Motion adopted unanimously.
21. Report regarding the concerns of Mr. Barry Townsend of Detailing Plus Car
Wash at 11 th and Laney Walker Blvd. resulting from work on the Laney
Walker Construction Project.
Mr. Russell: On Monday we met with Mr. Townsend and discussed some options
with him he could take against the contractor. He was here earlier today and wanted to
make that known. I'll be meeting with him again.
Mr. Boyles: I move we receive this as information.
Mr. Colclough: Second.
Motion adopted unanimously.
26.
Motion to abandon alley on Tax Map 44-4 between Winter St. & Anthony
Rd. and authorize conveying to adjoining property owner.
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Mr. Colclough: I so move.
Mr. Boyles: Second.
Motion adopted unanimously.
27. Approve resolution in support ofthe concept of the Pedestrian Bridge.
Mr. Colclough: I so move.
Mr. Boyles: Second.
Motion adopted unanimously.
28. Communication from Scott W. Loehr regarding a backup of sewerage into
his home and pool at 2919 Lake Forest Drive.
Mr. Chairman: Scott would like someone to make a motion to defer this until the
next committee meeting.
Mr. Colclough: I so move.
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Mr. Chairman: And for us to have a meeting with legal at the next commission
meeting to discuss the issues on this. So we'll refer it to legal for next Tuesday and then
have a report back at the next committee meeting.
Mr. Boyles: Second.
It was the consensus of the Committee that this be referred to legal meeting on
Tuesday with a report back to the next committee meeting.
Addendum Item 1. Approve a Resolution authorizing the adoption of a Community
Greenspace Program and the establishment of a Community Greenspace Trust
Fund for Augusta Richmond County.
Mr. Colclough: I make a motion that we approve Item #1.
Mr. Boyles: Second.
Motion adopted unanimously.
Addendum Item 2. Report from Deputy Administrator Fred Russell regarding the
Flood Mitigation Work Group.
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Mr. Colclough: I so move.
Mr. Boyles: Second.
Ms. Turner: This is for five additional homes on Dominion Court that have
severe damage. This will be an additional cost to the City of $39,192 to bring the total
project cost to $151,719 for the City. I need approval to go ahead and submit these to the
state and federal governments for their hopeful approval.
Motion adopted unanimously.
Addendum Item 3. Authorize execution of an easement encroachment with
Southern Natural Gas Company for installation of 42" raw water line.
Mr. Colclough: I so move.
Mr. Boyles: Second.
Motion adopted lIn~nimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
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Lena J. Bonner
Clerk of Commission
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