HomeMy WebLinkAbout12-23-2002 Meeting
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - December 23,2002
12:30 P. M.
I. Consider a request from Mr. and Mrs. B. L. Duggan for approval of the
installation of stortn water pipe on Milo Street and Gordon Hwy. (Requested by
Commissioner Cheek)
2. Motion to authorize condemnation against property of Leroy H. Simkins, et al. to
acquire necessary easement.
3. Motion to authorize condemnation ofa portion of Tax Map 107, Parcel 35.03,
which is owned by Steve Li, for an easement on the Butler Creek Interceptor
Upgrade, more particularly described as 5,495 square feet, more or less, of
permanent easement and 4,425 square feet, more or less, of temporary
construction easement.
4. Motion to authorize condemnation ofa portion of Tax Map 107, Parcel 347,
which is owned by John J. Manello, for a permanent utility easement in
connection with the Butler Creek Interceptor Upgrade Project, more particularly
described as 676 square feet, more or less, of permanent utility easement.
5.
Motion to authorize condemnation ofa portion of Tax Map 139, Parce1395,
which is owned by Tan Ngoc Long and Anh Tuyet Huynh, for permanent utility
easement on the Horsepen Sanitary Sewer Extension Project.
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6.
Motion to approve condemnation of a portion of Tax Map 123, Parcel 7.01, which
is owned by Norfolk Southern, for an easement in connection with the Tobacco
Road Water Treatment Plant, more particularly described as 7,679 square feet,
more or less, of permanent utility easement.
7. Consider report from the Georgia Department of Transportation regarding the
inspection of bridges in Richmond County.
8. Consider a request to amend the Tree Ordinance with the illustrated Guide. The
additional wording added to the Ordinance provides for clarification of the
existing regulations. The Illustrated Guide changes the point values to multiples
of five (5) for all trees. A list of trees under power lines was also developed.
9. Approve funds in the amount of$150,656.66 and allow the Utilities Department
to award extra work to a current contract with Construction Perfected,
Incorporated to install a new water line in the Apple Homes Development on SR
56.
10. Approve award of contract to Eagle Utility Contracting, Inc. in the amount of
$1,373,072.00 for the construction of the Jamestown Sanitary Sewer Extension.
11.
Approve Capital Project Budget (CPB #324-05-201150500) in the amount of
$260,000.00 to be funded from Special Purpose Local Option Sales Tax
(SPLOST) Phase IV for the Judicial Center. Also, authorize Public Works and
Engineering to award a contract to the only bidder, KONE, in the amount of
$121,167.00 to replace the hydraulic elevator at the east end of the Municipal
Building. The contract will include an option to replace the hydraulic elevator at
the west end of the building for an additional $123,267.00 prior to February 3,
2002 subject to execution of contract.
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12. Authorize a section of Glenn Hills Drive between Breeze Hill Drive and Bobby
Jones Expressway be placed on the Street Lighting Master Plan. The estimated
annual cost of $2,304 per year plus a one time construction cost of $825. This
cost will be funded from the General Fund Street Light Account No.
101041610/54.14510.
13. Authorize payment in the amount of$10,nO.29 to Southern Natural Gas
Company for reimbursable pipeline adjustments required in conjunction with the
Bobby Jones Expressway @ S.R. 56 Additional Loop Project to be funded from
the One Percent Sales Tax Phase III Recapture Account.
14. Update from the Public Works Department regarding the status of the Warren
Road Improvements Project.
15.
Authorize payment in the amount of $82,204.55 to the Georgia Department of
Transportation in accordance with the Force Account Agreement between the
Georgia Power Company, Richmond County, and the Georgia Department of
Transportation from One Percent Sales Tax Phase III Recapture (Account
Number 323-04-296823333).
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16. Discuss sidewalk on Richmond Hill RoadlLumpkin Road at Hardin Road.
(Requested by Commissioner Cheek)
17. Update on status of drainage project at Pinnacle Place and Elliott Boulevard.
(Requested by Commissioner Cheek)
18. Discuss update from the Public Works Director regarding Laney Walker
Boulevard Project. (Requested by Commissioner Mays)
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ADDENDUM
ENGINEERING SERVICES AGENDA
December 23,2002
12:30 P. M.
ADDITION TO THE AGENDA:
I. Progress report on Barton Chapel Road. (Requested by Commissioner
Colclough)
2. Rev. Minnie Davis, Ward Chapel AME Church, regarding sanitary sewer.
(Requested by Commissioner Williams) ..
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ENGINEERlNG SERVICES
COMMITTEE
COMMITTEE ROOM - December 23,2002
12:30 P. M.
PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays and
Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Teresa Smith, Public
Works Director; Max Hicks, Utilities Dept. Director; Lena Bonner, Clerk of
Commission.
ABSENT: Hon. Bob Young, Mayor.
Also Present: Members ofthe news media; Hon. Hankerson, Commissioner.
ADDENDUM AGENDA:
Additions to the agenda:
1. Progress report on Barton Chapel Road. (Requested by Commissioner
Colclough)
2. Rev. Minnie Davis, Ward Chapel AME Church, regarding sanitary sewer.
(Requested by Commissioner Williams)
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It was the consensus of the committee that these items be added to the agenda.
CONSENT AGENDA ITEMS:
2. Motion to authorize condemnation against property of Leroy H. Simkins, et
al. to acquire necessary easement.
3. Motion to authorize condemnation of a portion of Tax Map 107, Parcel
35.03, which is owned by Steve Li, for an easement on the Butler Creek
Interceptor Upgrade, more particularly described as 5,495 square feet, more
or less, of permanent easement and 4,425 square feet, more or less, of
temporary construction easement.
4. Motion to authorize condemnation of a portion of Tax Map 107, Parcel 347,
which is owned by John J. Manello, for a permanent utility easement in
connection with the Butler Creek Interceptor Upgrade Project, more
particularly described as 676 square feet, more or less, of permanent utility
easement.
5.
Motion to authorize condemnation of a portion of Tax Map 139, Parcel 395,
which is owned by Tan Ngoc Long and Anh Tuyet Huynh, for permanent
utility easement on the Horsepen Sanitary Sewer Extension Project.
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6.
Motion to approve condemnation of a portion of Tax Map 123, Parcel 7.01,
which is owned by Norfolk Southern, for an easement in connection with the
Tobacco Road Water Treatment Plant, more particularly described as 7,679
square feet, more or less, of permanent utility easement.
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8. Consider a request to amend the Tree Ordinance with the lliustrated Guide.
The additional wording added to the Ordinance provides for clarification of
the existing regulations. The lliustrated Guide changes the point values to
multiples of five (5) for all trees. A list of trees under power lines was also
developed.
9. Approve funds in the amount of $150,656.66 and allow the Utilities
Department to award extra work to a current contract with Construction
Perfected, Incorporated to install a new water line in the Apple Homes
Development on SR 56.
10. Approve award of contract to Eagle Utility Contracting, Inc. in the amount
of $1,373,072.00 for the construction of the Jamestown Sanitary Sewer
Extension.
11.
Approve Capital Project Budget (CPB #324-05-201150500) in the amount of
$260,000.00 to be funded from Special Purpose Local Option Sales Tax
(SPLOST) Phase IV for the Judicial Center. Also, authorize Public Works
and Engineering to award a contract to the only bidder, KONE, in the
amount of $121,167.00 to replace the hydraulic elevator at the east end of the
Municipal Building. The contract will include an option to replace the
hydraulic elevator at the west end of the building for an additional
$123,267.00 prior to February 3, 2002 subject to execution of contract.
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12. Authorize a section of Glenn Hills Drive between Breeze Hill Drive and
Bobby Jones Expressway be placed on the Street Lighting Master Plan. The
estimated annual cost of $2,304 per year plus a one time construction' cost of
$825. This cost will be funded from the General Fund Street Light Account
No. 101041610/54.14510.
13. Authorize payment in the amount of $10,720.29 to Southern Natnral Gas
Company for reimbursable pipeline adjustments required in conjunction
with the Bobby Jones Expressway @ S.R. 56 Additional Loop Project to be
funded from the One Percent Sales Tax Phase ill Recaptnre Account.
14. Update from the Public Works Department regarding the status ofthe
Warren Road Improvements Project.
15.
Authorize payment in the amount of $82,204.55 to the Georgia Department
of Transportation in accordance with the Force Account Agreement between
the Georgia Power Company, Richmond County, and the Georgia
Department of Transportation from One Percent Sales Tax Phase ill
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Recapture (Account Number 323-04-296823333).
Mr. Colclough: I so move.
Mr. Mays: Second.
Motion adopted unanimously.
1. Consider a request from Mr. and Mrs. B. L. Duggan for approval of the
installation of storm water pipe on Milo Street and Gordon Hwy. (Requested
by Commissioner Cheek)
Mr. Bill Trotter appeared before the Committee on behalf of Mr. and Mrs.
Duggan. He asked that the county move the existing 30" pipe and relocate that pipe
along Paris Street and bring the water to Milo Street and down to the existing manhole
that's on Milo Street. He stated that the water coming across Mr. and Mrs. Duggan's
property is being handled without an easement and the 30" pipe is insufficient to
accommodate the existing flow of water. He noted that they have a sale for this property
and the transaction cannot be closed without the relocation of this pipe.
After a short discussion, Mr. Chairman: Is it possible for us to pull together a cost
for this relocation?
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Ms. Smith: I'm not sure a simple relocation will be a solution to this problem.
Mr. Chairman: Could we get a report back at our next committee meeting?
Ms. Smith: Yes.
Mr. Boyles: I move we receive this as information and get a report back at our
next meeting.
Mr. Colclough: Second.
Motion adopted unanimously.
Addendum Item 2. Rev. Minnie Davis, Ward Chapel AME Church, regarding
sanitary sewer. (Requested by Commissioner Williams)
Rev. Davis appeared before the committee regarding a flooding problem at the
church.
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Mr. Hicks: We found that the line running from the church to the sanitary sewer
ran uphill. It was for that reason that Mr. Russ told them they needed to put in a grinder
pump to serve the basement of the church. We also found that some homes along Branch
Street are tied into a storm sewer line instead of a sanitary sewer line so we will have to
put in a new sanitary sewer line to serve these homes. If it is possible, we could also tie
the church into this new line along with the homes. The grinder pump would be a short-
term solution until we could get the new line in.
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After a discussion, Mr. Boyles: I'd like to make a motion that the city install on a
loan basis the necessary pump to handle the solution on a short-term basis and at the
conclusion when the long-term plan is finished, that we repossess our pump.
Mr. Colclough: I'll second.
Mr. Chairman: Can we, as an amendment to the motion, authorize staff to
proceed with whatever measures are necessary to put this in place?
Mr. Boyles: I'll accept that.
Mr. Colclough: And I'll second it.
Motion adopted unanimously.
7. Consider report from the Georgia Department of Transportation regarding
the inspection of bridges in Richmond County.
Mr. Colclough: I move we receive this as information.
Mr. Mays: Second.
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Motion adopted unanimously with Mr. Boyles out.
Addendum Item 1. Progress report on Barton Chapel Road. (Requested by
Commissioner Colclough)
Ms. Smith: This is in the process of going to Purchasing so that we can advertise
for bids for a contractor.
16. Discuss sidewalk on Richmond Hill RoadlLumpkin Road at Hardin Road.
(Requested by Commissioner Cheek)
Mr. Chairman: We can refer this item to the second committee meeting in
January.
17. Update on status of drainage project at Pinnacle Place and Elliott Boulevard.
(Requested by Commissioner Cheek)
Mr. Chairman: I think we can do the same thing with 17 as with 16 and get a
report at the second meeting in January.
18. Discuss update from the Public Works Director regarding Laney Walker
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Boulevard Project. (Requested by Commissioner Mays)
Ms. Smith: I understand from Mr. Clements that he has provided you with a map
and the report.
Mr. Clements gave a report on the progress of the project.
It was noted that contact should be made with parade organizers so that the work
could be coordinated with them regarding the project construction.
Mr. Colclough: I move we receive this as information.
Mr. Mays: Second.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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