HomeMy WebLinkAbout11-25-2002 Meeting
ENGINEERING SERVICES
:<X:GEND:A:
COMMITTEE ROOM - November 25, 2002
3:00-P:-M.
1. Approve reclassification in the Utilities Department of a 2000 Bond Program
funded Civil Engineer I (pG 52) position to a Code Enforcement Officer
IIIInspector (pG 43) position.
2. Discuss staffing needs for Public Works. (Requested by Commissioner Cheek)
(Referred from November 19 Commission)
3. Motion to approve bid for reworking the access bridge over the Augusta Canal at
the Raw Water Pumping Station to the lowest responsive bidder, Scott Bridge, in
the amount of $98,500.00 (Bid item number 02-182).
4. Approve contract to purchase a 4.1 acre tract on Rae's Creek at Berckmans Road.
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5. Approve Change Order #2 to Hebbard Electric Company to replace the existing
motor control center at Groundwater Treatment Plant #2.
6. Approve Amendment No.6 (Year 2003 Agreement Modification) to Agreement
with OM! for a 2003 Budget cost of $5,925,263.00. (Funded by Account No.
506043310-5211110)
7. Update from the AdministratorlPublic Works regarding the development of a
financing plan concerning the purchase of homes affected by flooding in
Richmond County. (Referred from NovemberU Engineering Services)
8. Consider a request from the residents of Thornhill Drive for the County to take
over the maintenance of the road and to install a street sign.
9. Consider a request from Mary Barnwell to discuss the problems her mother is
having with the drainage ditch at her house.
10. Authorize Public Works to purchase benches and picnic tables from Leisure
Lines, Inc. to replace the existing at Riverwalk for $117,398.80 to be funded from
capital account 272-04-2260. This is the lowest bid meeting spe.cifications.
11. Approve Capital Project Budget (CPB# 324-05-201150410) in the amount of
$250,000 to be funded from Special Purpose Local Option Sales Tax (SPLOST)
Phase IV for Phinizy Road Lightning Protection System. Also, authorize Public
Works and Engineering to award a contract to best bidder, B & B Electrical
Contractors of Augusta, in the amount of$169,565.40 to design, furnish and
install a lightning protection system at the Phinizy Road Jail subject to execution
of contract and receipt of proper bonds.
ADDENDUM
ENGINEERING SERVICES AGENDA
November 25,2002
3:00 P. M.
ADDITIONS TO THE AGENDA:
1. Resolution authorizing adoption of Flood Insurance Rate Map (FIRM) 130158-
0015-B and Flood Insurance Rate Map (FIRM) l30158-0020-E revised to reflect
a Letter of Map Revision dated August 27, 2002 with an effective date of
December 12,2002.
2. Approve Change Order Number One with Mabus Brothers in the amount of
$27,618.40 on Laney Walker Boulevard Reconstruction Project to be funded from
Project Contingencies. Also approve Capital Project Budget (326-04-2888110 18)
Change Number Four to reflect internal project account transfers.
3. Approve Change Order Number Two with Mabus Brothers in the amount of
$138,619.44 on Laney Walker Boulevard Reconstruction Project to be funded
from the Grading & Drainage Account. Also approve Capital Project Budget
(326-04-288811018) Change Number Five to reflect internal project account
transfers.
4. Approve the creation of a Budget and Administration Division with the Public
Works Department and approve funding. The approval ofthis division will create
an Assistant Director of Budget and Administration, Administrative Assistant I
and Accounting Technician 1. This reorganization will also involve the
reclassification of an existing Accountant III position to an Accountant 1 in the
SPLOST program.
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - November 25, 2002
3:00-P. M.
PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays, member;
Jim Wall, Attorney; George Kolb, Administrator; Fred Russell, Deputy Administrator;
Teresa Smith, Public Works Director; Terri Turner, Planning Co=ission; Michael
Greene, Asst. Director of Public Works - Operations Division; Lena Bonner, Clerk of
Commission.
ABSENT: Hon. Bob Young, Mayor and Boyles, member.
Also Present: Heidi Williams of The Augusta Chronicle, Stacey Eidson of The
Metropolitan Spirit, Shawn Norris of The Augusta Focus and Hons. Bridges, Hankerson,
Williams and Beard, Commissioners.
Mr. Chairman: We have some items to add on the addendum agenda.
Mr. Colclough: I so move.
Mr. Mays: Second.
Motion adopted unanimously.
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CONSENT AGENDA ITEMS:
1. Approve reclassification in the Utilities Department of a 2000 Bond Program
funded Civil Engineer I (PG 52) position to a Code Enforcement Officer
IIII;Jspector (PC 43) position.
3. Motion to approve bid for reworking the access bridge over the Augusta
Canal at the Raw Water Pumping Station to the lowest responsive bidder,
Scott Bridge, in the amount of $98,500.00 (Bid item number 02-182).
4. Approve contract to purchase a 4.1 acre tract on Rae's Creek at Berckmalls
Road.
5. Approve Change Order #2 to Hebbard Electric Company to replace the
existing motor control center at Groundwater Treatment Plant #2.
6. Approve Amendment No.6 (Year 2003 Agreement Modification) to
Agreement with OM! for a 2003 Budget cost of$5,925,263.00. (Funded by
Account No. 506043310-5211110)
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10.
Authorize Public Works to purchase benches and picnic tables from Leisure
Lines, Inc. to replace the existing at Riverwalk for $117,398.80 to be funded
from capital account 272-04-2260. This is the lowest bid meeting
specifications.
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11.
Approve Capital Project Budget (CPB# 324-05-201150410) in the amount of
$250,000 to be funded from Special Purpose Local Option Sales Tax
(SPLOST) Phase IV for Phinizy Road Lightning Protection System. Also,
authorize Public Works and Engineering to award a contract to best bidder,
B & B Electrical Contractors of Augusta, in the amount of $169,565.40 to
design, furnish and install a lightning protection system at the Phinizy Road
Jail subject to execution of contract and receipt of proper bonds.
Addendum Item 1. Resolution authorizing adoption of Flood Insurance Rate Map
(FIRM) 130158-0015-B and Flood Insurance Rate Map (FIRM)
130158-0020-E revised to reflect a Letter of Map Revision dated
August 27, 2002 with an effective date of December 12, 2002.
Addendum Item 4. Approve the creation of a Budget and Administration Division
with the Public Works Department and approve funding. Tbe
approval of this division will create an Assistant Director of
Budget and Administration, Administrative Assistant I and
Accounting Technician I. This reorganization will also involve
the reclassification of an existing Accountant ill position to an
Accountant I in the SPLOST program.
Mr. Colclough: I move we approve the consent agenda.
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Mr. Mays: Second.
Motion adopted unanimously.
2. Discuss staffing needs for Public Works. (Requested by Commissioner
Cheek) (Referred from November 19 Commission)
Mr. Chairman: There has been some discussion about filling positions and
looking at the organizational structure to help improve efficiency in this department. For
that purpose I would like to form a committee to work with the Administrator and
Director of Public Works to look at recommendations to help us facilitate better
performance in Public Works and report back to this committee by the end of February. I
would like Commissioner Bridges to serve as Chairman, and Commissioner Kuhlke,
Commissioner Beard and Commissioner Mays to serve on that also. Also on this
committee I would like former Commissioner J. B. Powell to serve also. We expect a
full review to bring back recommendations of anything we can do to improve and I'd like
to see a meeting sometime in December.
Mr. Colclough: I move we receive this as information.
Mr. Mays: Second.
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Motion adopted-uriailimously:
9.
Consider a request from Mary Barnwell to discuss the problems her mother
is having with the drainage ditch at her house.
Mr. Charles Barnwell: I'm here representing my mother-in-law and it concerns a
county maintained ditch in the back of her property which is eroding toward her house. It
is also sinking and the house is deteriorating because the water from the ditch overflows
into the yard. We have had an engineer to look at it.
Mr. Chairman: We don't have any information on this at this time and we need to
take a look at it.
Mr. Wall: Could I get a copy of the report from the engineer?
Mr. Barnwell: Yes, sir. This has gotten worse in the last two or three years and
every time it rains more dirt erodes.
Mr. Wall: We are in the process of reviewing the file and I would suggest that we
discuss it in legal session after I receive the engineering report.
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It was the consensus of the committee that the Mr. Barnwell would be contacted
after information is gathered and reviewed concerning the situation.
Mr. Mays: I move that we receive this as information pending the receipt of a
report back to the committee.
Mr. Colclough: Second.
Motion adopted lIn"nimously.
7. Update from the AdministratorlPublic Works regarding the development of
a fmancing plan concerning the purchase of homes affected by flooding in
Richmond County. (Referred from November 11 Engineering Services)
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Ms. Turner: Concerning the four homes on Dominion Way, Action Plan I
demonstrates the use of greenspace money for the land acquisition and the utilization of
the leftover money from the City's match from the first 12 buyouts. This money can be
distributed over the four homes to be bought. The city would still lack somewhere
between $130,000 and $169,000 to do that. At this point it looks favorable that 44 and 45
Dominion Way, which are substantially damaged, could be purchased through a
GEMAlFEMA buyout. They meet the state criteria and we would have to submit them
for federal approval, but it looks very favorable. So we would expend no City money
except for the local match which would be $7,978 and then take the remainder of the
$131,000 in greenspace money and buy 46 and 47 Dominion Way. We were trying to
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work on Action Plan 3, however, and we are trying to get GEMA and FEMA to buyout
all' four homes: 'IftheYWo1ild db that; theCitywould'expend-the local match which-is' -
still at 10% and we would have a savings of $97,702 from the initial $131,000 we had
left over. We are currently working on the paperwork and will hopefully have the
application submitted to GEMA in about a week. I have no idea how long it will take
them to turn that around.
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After further discussion, Mr. Colclough: I move we receive this as information.
Mr. Mays: Second.
Motion adopted unanimously.
8. Consider a request from the residents of Thornhill Drive for the County to
take over the maintenance of the road and to install a street sign.
Mr. Kolb: I was going to recommend that you refer this to staff to review and we
come back to your next meeting with a report.
Mr. Greene: As far as we can determine, these are flagpole lots off Thornhill
Drive and they are not county roads.
Mr. Colclough: I move that we refer it back to the Administrator and let him
come back to us.
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Mr. Mays: Second.
Motion adopted unanim::.usly.
Addendum Item 2. Approve Change Order Number One with Mabus Brothers in
the amount of $27,618.40 on Laney Walker Boulevard
Reconstruction Project to be funded from Project
Contingencies. Also approve Capital Project Budget (326-04-
288811018) Change Number Four to reflect internal project
account transfers.
Addendum Item 3. Approve Change Order Number Two with Mabus Brothers in
the amount of $138,619.44 on Laney Walker Boulevard
Reconstruction Project to be funded from the Grading &
Drainage Account. Also approve Capital Project Budget (326-
04-288811018) Change Number Five to reflect internal project
account transfers.
After a short discussion, Mr. Mays: I move that we approve these.
Mr. Colclough: I'll second it.
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Motion 'adopted wlanimously. -
Mr. Chairman: We have an item to add.
Mr. Colclough: I so move.
Mr. Chairman: I'll second it for purposes of discussion.
Motion adopted unanimously.
Addendum Item 5. Approve reclassification of the Traffic Engineer, Salary Grade
53 to Salary Grade 57, and Assistant Traffic Engineer, Salary
Grade 51 to Salary Grade 53.
Mr. Colcough: I make a motion that we approve this item.
Mr. Mays: Second.
Motion adopted unanimously.
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Mr. Chairman: I have something to pass over to staff. This is the traffic coning
that some ofus have been asking about for the past couple of years. We need to know
about putting them in public roads, policies and plans, etc. and maybe come up with two
or three pilot projects in the City.
Mr. Wall: We had looked at that before.
Ms. Smith: This is one of the things that CH2MhiIl will be looking at.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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