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HomeMy WebLinkAbout11-11-2002 Meeting ENGINEERING SERVICES AGENDA COMMITTEE ROOM - November 11, 2002 3:00 P. M. I. Motion to abandon unopened Alley on Tax Map 72-2 between Parcel 457 & 458 and authorize conveying to adjoining property owner. 2. Motion to accept assignment of outdoor advertising sign lease from the Estate of L. H. Simkins. 3. Update from the EMA Director regarding the buyout of homes damaged by flooding. (Referred from October 28 Engineering Services) 4. Motion to adopt Resolution to establish Special Services District for the installation of a water line on the South Atlantic Street and Shoreline Drive. (Referred from November 5 Co=ission) 5. Update regarding the request from Oglethorpe/Jordan Place Neighborhood Association concerning the creation of a cul-de-sac at the end of Ryan Road and the cleaning of the Turknett Springs Retention Pond area. (Referred from October 28 Engineering Services) 6. Motion to authorize approval of an Easement and Encroachment Agreement between Jimmy R. Smith and Augusta, Georgia. 7. Discuss moving forward with the Green Meadows/Par Drive ditch repair. (Requested by Commissioner Bridges) 8. Receive as information a presentation by Public Works and Engineering on Augusta's Revised Stormwater Management Program. 9. Discussion and possible addition of ditches that need to be piped in. (Requested by Commissioner Cheek) 10. Discussion of nonconforming properties as it pertains to drainage requirements. (popeyes on Hwy. 25) (Requested by Co=issioner Cheek) 11. Discussion and recommendations to reprioritize the widening of Windsor Spring Road. (accelerate and/or push ahead with project) (Requested by Commissioner Cheek) 12. Discuss radar monitoring for Goshen Road. (Referred from November 6 Commission) 13. Approve reclassification of the Solid Waste Manager position, Salary Grade 54, to Assistant Manager - Solid Waste Division, Salary Grade 59, as recommended by HR and supported by the University of Georgia's review of the Reclassification Study. 14. Approve extension ofthe Supplemental Agreement with CH2Mhill in an amount not to exceed $45,000.00 to provide program and project management support to the One Percent Sales Tax program in the Public Works and Engineering Department. Funding for this agreement is from unused salaries in this program as a result of positions being vacant. ADDENDUM ENGINEERING SERVICES AGENDA November 11, 2002 3:00 P. M. ADDITION TO THE AGENDA: 1. Consider a request from the Hudson Trace and Colony Place II Subdivisions requesting that the City take control of the roads and lighting for the patio homes in these subdivisions. (Requested by Commissioner Boyles) COMMITTEE ROOM - November 11, 2002 J:OlfP:-lVl. -I ENGINEERING SERVICES COMMITTEE PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays and Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Teresa Smith, Public Works Director; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst. . Director; Dave Dlugolenski, EMA Director; Terri Turner, Planning Commission; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: Hons. Bridges, Williams, Hankerson and Beard, Co=issioners. Mr. Chairman: We have one addition. Mr. Colclough: I so move. Mr. Boyles: Second. Motion adopted unanimously. CONSENT AGENDA ITEMS: I 1. 2. 6. 13. 14. I Motion to abandon unopened Alley on Tax Map 72-2 between Parcel 457 & 458 and authorize conveying to adjoining property owner. Motion to accept assignment of outdoor advertising sign lease from the Estate of L. H. Simkins. Motion to authorize approval of an Easement and Encroachment Agreement between Jimmy R. Smith and Augnsta, Georgia. Approve reclassification of the Solid Waste Manager position, Salary Grade 54, to Assistant Manager - Solid Waste Division, Salary Grade 59, as recommended by HR and supported by the University of Georgia's review of the Reclassification Study. Approve extension of the Supplemental Agreement with CH2Mhill in an amount not to exceed $45,000.00 to provide program and project management support to the One Percent Sales Tax program in the Public Works and Engineering Department. Funding for this agreement is from unused salaries in this program as a result of positions being vacant. Mr. Colclough: I so move. Mr. Boyles: Second. Nlohon adopted unarumously. 1- Mr. Chairman: We have one more item to add and that is discussion of district inmate work crew details. Could we approve that as well? Mr. Colclough: I so move. Mr. Mays: Second. Motion adopted unanimously. Addendum Item 1. Consider a request from the Hudson Trace and Colony Place II Subdivisions requesting that the City take control of the roads and lighting for the patio homes in these subdivisions. (Requested by Commissioner Boyles) At this time a delegation of residents appeared before the committee regarding the above item. Ms. Smith: We received this request in September to take over the roads and lighting for the patio homes in these subdivisions. The right of way shown on the plans is 30 feet and the minimum requirement is 60, the cul-de-sac pavement diameter is 60 feet and we have a minimum requirement of 80 and the pavement width is 22 feet and our minimum requirement is 31 feet. The asphalt thickness does not meet minimum requirements and there are other things that do not meet our minimum requirements. I Mr. Wall: In 1994 an agreement was entered into between the Colony Place Condominium Association and Colony Place Co=unity Association. Does this agreement have anything to do with the current dispute? Ms. Joann Reece: No, sir. This was done without the knOWledge of any residents of Colony Place II. Mr. Wall: There has been correspondence between the Community Association and Trent Whisenhunt dating back to 1995. Mr. Peterson: I'm David Peterson of248 Hudson Trace. We are receiving City trash services, but we are also required to pay for trash collection through a private homeowners fee. We want the City to take over the street maintenance and the lights as well. Mr. Chairman: It sounds like the issue of paying dues to your developer is something that needs to be worked out within your homeowners association. I 2 -I Ms. Reece: The developer was supposed to maintain the roads, but he does not do it as you can see from the pictures we have. He also has never deeded the roads and co=on areas over to the homeowners as he was supposed to. Mr. Boyles: Do we own the water and sewer? Mr. Hicks: Yes, I would say that we do. After further discussion, Mr. Boyles: Maybe I could serve as a liaison with Ms. Reece and Mr. Peterson and set some time up with Mr. Wall and we could get together and try to come to some sort of resolution and come back with what we might can do. I'll make a motion to that effect and come back at a later date. Mr. Colcltltigho:. Second. Motion adopted unanimously. 3. Update from the EMA Director regarding the buyout of homes damaged by floodIng. (Referred from October 28 Engineering Services) I Mr. Dlugolenski made a report to the committee regarding the number of homes that have been bought out due to flooding in Richmond County. Mr. and Mrs. Adams appeared before the committee and outlined the damages to their home on Dominion Way from the flood in June, 2000. Mr. Kolb: Why don't you refer this back to the EMA Director, the Administrator and the Attorney and I'll pass it on to Public Works to put together a financing plan to see how many homes we can purchase and we'll put them at the top of our list and bring it back to the next meeting? Mr. Boyles: I'll put that in the form of a motion. Mr. Mays: I'll second it. Motion adopted unanimously. 8. Receive as information a presentation by Public Works and Engineering on Augusta's Revised Stormwater Management Program. Mr. Colclough: I move we receive this as information. Mr. Mays: Second. 1 Motion adopted nnanimously. 3 4. Motion to adopt Resolution to establish Special Services District for the -installation 01 a water line on tfieSouth~Atlantic-Street and-Shorelihe-Drive. (Referred from November 5 Commission) 1--- Mr. Kolb: Weare recommending the establishment of a special services district for the installation of a water line and that 100% of the cost be assessed to the residents including Apple Homes and that it be spread on an acreage basis so that we can pay for it. At the time of installation we will put the water meters in. We also looked at the back charges for the water bill and I think that will be substantially less than we had thought, and we're recommending that it also be put in the special assessment so that it would be spread out. Mr. Hicks: Concerning the water bills, we calculated an average bill for the nine and a half month period and that totaled $308.27. The total that we would collect would be $13,563.09. We would collect it from the residences in that area and anything we have already collected from them would be applied to their account. If we do not put the meters in quickly, we would need to begin billing them a certain amount each month and look to them to pay it. Mr. Kolb: I had said that when the water lines are put in, and that needs to be done as soon as possible, that the meters should be put in. Mr. Wall: That's my suggestion. I Mr. Cheek: The $120,000 estimate that you've got is for construction and maintenance with our forces doing it with our materials. It could be done faster with a contractor but the price would go up and that would involve a change order. Mr. Kolb: You could let the contractor use our materials. If you would give us a motion to that direction, we will have it done next Tuesday. Mr. Boyles: I so move. Mr. Colclough: Second. Motion adopted unanimously. 7. Discuss moving forward with the Green MeadowslPar Drive ditch repair. (Requested by Commissioner Bridges) Mr. Bridges: I went out and looked at the ditch; it was eroding away and the owner's chain link fence was falling in the ditch. This turned out to be a larger project than we had thought because it involves some drainage work so we put it in with a group of other projects. Apparently some of other projects are slowing down the process, so I'd I like to pull this out of that group and go ahead and bid it and move on. 4 -I Ms. Smith: Ail I need as far as a motion is concerned is approval to separate it from the other projects. We would have to identifY the funds for it and approval to let. Mr. Colclough: I so move. Mr. Boyles: Second. Motion adopted unanimously. 12. Discuss radar monitoring for Goshen Road. (Referred from November 6 Commission) Mr. Chairman: I know we discussed both this and Rushing Road. Ms. Smith: Both of those have speed limits of 30, I believe. In order to be on the radar permit they have to be 35 or above or in a school zone. Mr. Chairman: Rushing Road is 35 and in a school zone. Ms. Smith: Rushing is 35 but it doesn't meet the warrants for a school zone. I Mr. Colclough: I move we receive this as information. Mr. Boyles: Second. Motion adopted unanimously. 5. Update regarding the request from Oglethorpe/Jordan Place Neighborhood Association concerning the creation of a cul-de-sac at the end of Ryan Road and the cleanIng of the Turknett Springs Retention Pond area. (Referred from October 28 Englneering Services) Ms. Smith: We can do the cul-de-sac on Ryan Road with county forces and the cost would be about $3,000. However, we request that if we are instructed to do this, that we postpone it until January due to some other activities that we are doing. Mr. Colclough: I'll make that motion. Mr. Boyles: Second. Motion adopted unanimously with Mr. Mays out. I Ms. Smith: On Turknett Springs we have completed that project and will probably be coming back with a change order to make corrective action for a trash basket. 5 Mr. Colclough: I so move we receive this part as information. Mr. Mays: Second. 1- Motion adopted unanimously. 8. Discussion and possible addition of ditches that need to be piped in. (Requested by Commissioner Cheek) Mr. Chairman: I've had several calls about open ditches in neighborhoods that need to be piped in. People are being told that open ditches allow more water to flow and I think we need to look at piping them or covering them up. I think we need to affix these to a list and if we have extra money, work these as part of a project and consider covering up some of these if we can. Mr. Colclough: I move we receive this as information. Mr. Boyles: Second. Motion adopted unanimously. 9. Discussion of nonconforming properties as it pertains to drainage requirements. (popeyes on Hwy. 25) (Requested by Commissioner Cheek) Mr. Chairman: The question has been asked how did we build Popeyes with the plans requiring a detention pond when the site was completed and there was no detention pond. I'd like to get a report from staff back on that. I Mr. Kolb: I think we should task the Planning Commission with revising your development standards. Mr. Chairman: We need to come up with a committee to work on this. Mr. Wall: We already have the subdivision regulations co=ittee. Mr. Chairman: We need to fmd out what changes need to occur. It was the consensus of the committee that a report be received back from the Administrator and the Public Works Director on this matter. 10. Discussion and recommendations to reprioritize the widening of WIndsor Spring Road. (accelerate and/or push ahead with project) (Requested by Commissioner Cheek) Ms. Smith: We've submitted a concept report on this and we're waiting for the state to approve it. We've been asked to make some revisions to it which includes a 1 6 realignment. We're on schedule for July, 2005 to start construction pending getting the environmental approval from the state after the concept report is approved. -I Mr. Kolb: Perhaps Mr. Lester can help us to expedite this. We can mention that at the monthly breakfast. Mr. Colclough: I move we receive this as information. Mr. Mays: Second. Motion adopted unanimously. Mr. Hankerson: I wanted to discuss assigning special inmate crews to the districts. I would like to see this revised and also be reinstated and go to the full Commission. I would like for the Administrator look at it. These crews would help to keep our districts clean and reduce complaints from citizens. Mr. Colclough: This worked before when we had it and they helped keep areas such as ditches, right of ways and retention areas cleaned out. I Mr. Kolb: We are looking at this and will have a meeting on the 19th to look at this plan.and any alternatives to it. There will be costs associated with it also and we will be looking at those on Tuesday. Ms. Smith: We have been maintaining about 160 retention ponds out ofa total of about 250 that are required to be maintained. Mr. Chairman: I think we need to put together a working committee to look at this and assess the needs. I'd like to go ahead and appoint the subco=ittee. I'll ask Mr. Hankerson as Chairman, Mr. Boyles and Mr. Kuhlke to work with staff and come back at the first Committee meeting in December with some reco=endations. Mr. Greene: We currently have seven crews working in the county now. Out of those seven crews we took two crews on September 9 and placed them on the inner city vacant lot/eviction clean up program. So we have five inmate crews now trying to maintain the balance of Augusta. We have five vacancies right now of correction officers to take the inmates out. Mr. Hankerson: I just want to have a plan in place. Mr. Kolb: We need the resources to make this work. The two crews you authorized in September are being paid for out of fund balance. They are not being paid for under our existing revenues that we have now. I It was the consensus of the committee that the sub-committee be appointed for this purpose. 7