HomeMy WebLinkAbout10-28-2002 Meeting
ENGINEERIN'G SERVICES
AGENDA
COMMITTEE ROOM - October 28, 2002
j :UU~t'. LVI.
1. Motion to authorize condemnation for portions of Tax Map 118, Parcels 14, 14.1
and 462, which are owned by Charles T. Weathers and Shirley Weathers, for
easements on the Morgan Road Improvement Project, more particularly descnbed
as 655.62 square feet, more orless, of permanent slope easement and 377.23
square feet, more or less, of temporary construction easement (parcel 14); 914.66
square feet, more or less, of permanent slope easement and 1,769.74 square feet,
more or less, of temporary construction easement (parcell4.1); and 131.57 square
feet, more or less, of permanent slope easement and 253.52 square feet, more or
less, of temporary construction easement (parcel 462).
2. Update regarding the request from Oglethorpe/Jordan Place Neighborhood
Association concerning the creation of a cul-de-sac at the end of Ryan Road and
the cleaning of the Turknett Springs Retention Pond area. (Deferred from
September 23 Engineering Services)
3. Motion to authorize condemnation ofa portion of Tax Map 118, Parcel 379,
which is owned by Chol R Yang dlb/a Yang Construction Company, for a rigb.t-
of-way in connection with the Morgan Road Improvement Project, more
particularly described as 400 square feet, more or less, of p=anent slope
easement and 799.95 square feet, more or less, of temporary construction
easement.
4. Motion to receive as information the identification of railroads responsible for
various railroad crossings.
5. Approve Action Environmental Group, Inc. cost proposal to consolidate, remove
and properly disposed of the accumulated hazardous and non-hazardous waste at
a City owned property and clean up the waste storage area for a lump sum fee of
$18,055.00. Funds are available from Environmental Testing Account 101..04-
1110/52-13118.
6.
Update regarding current drainage projects in the City of Augusta. (Referred
from October 7 Engineering Services)
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7. Approve to authorize condemnation ofa portion of Tax: Map 118, Parcel 24,
which is owned by Curtis S. Wilsey, for a right-of-way in connection with the
Morgan Road Improvement Project, more particularly described as 680.54 square
feet, =e or less, of right-of-way; 2,474.41 square feet, more ofless, of
permanent slope easement; and 2,914.17 square feet, more or less, of temporary
constrUCtion easement.
8. Approve a proposed amendment to Consent Order No. EPD- WQ-3717 which was
issued by the Gecrgia EPD on April 18, 2000.
':!. Approve aaamonal tunding to ~outbem J:'armers ill the aruounroi'"$'J.'5";2"tiI:O
the cost associated with revising the current F airington Sewer design, so as to
reduce the project construction cost by approximately $125,000.
10. Approve award of contract to Eagle Utility Contracting, Inc. in the amount of
$671,128.82 for construction of the Hwy 1lBath-EdielEtterlee water line, based
on the preliminary evaluation of bids received.
11. Approve contract to Trimax: Residuals in the amount of $1,132,869.50 for
cleaning of the digesters at the J. B. Messerly Water Pollution Control Plant.
(Funded by Account Number 509043420-5425210/80180175-5425210)
12. Motion to authorize execution of Quit-Claim Deed to Thomas Morgan.
13. Motion to adopt Resolution to establish Special Services District for the
installation of a water line on south Atlantic Street and Shoreline Drive.
14. Approve Co=unity Greenspace Program for 2003.
15. Motion to approve Ordinance designating roadways to be approved for the use of
speed detection devices (and waive second reading).
16. Augusta Utilities Customer Services Accounts Receivable Third Ouarler 2002
Report.
17. Authorize Public Works and Engineering to award an engineering services
contract in the amount of$53,548.81 to Lowe & Associates, Inc. forthc
Washington Road Intersection Improvements Project.
18. Approve Capital Project Budget (CPB# 324-04-201824117) Changc Number One
transferring $40,000 from project contingency to engineering. Also authorize
Public Works and Engineering to award an engineering services contract in the
amount of $114,562.00 to B & E Jackson & Associates, Inc. for the East
Boundary Street and Drainage Improvements Project.
19. Approve contract with LeFevre Studios in the amount of$54,000.00 to create and
produce the Bronze Map for the Augusta Co=ons Project (CPB# 327-04-
296812009) to be funded from account #325041120.
20. Approve Georgia Department of Transportation County Contract #PR 1502-
2(245) for their participation in the Barton Chapel Road, Phase II Project (CPB #
322-04-292822678) in the amount of $1,262,250.51. Also authorizc to let.
21. Approve Capital Project Budget # 323-04-299823595 Change Number Two in the
amoun of$3'),omJ.'OO tor tne jjungalOW Koaa-nnprovements" frd'je'erro Ill:: flillUeu
from Special One Percent Sales Tax, Phase ill Recapture.
22. Approve Construction Project Budget (CPB # 323-04-201823161) Change No.
One in the amount of$185,000.00 to be funded from Special One Percent Sales
Tax, Phase ill Recapture. Also execute the Georgia Department of
Transportation's contract for acquisition of right-of-way on the S.R- 56 at New
Goshen Road (CR 4) Intersection Improvements Project
23. Approve a Supplemental Agreement with CH2Mhill in an amount not to exceed
$100,000 to provide program and project management support to the Traffic
Engineering section of the Public Works and Engineering Department Funding
for this agreement is from unused salaries in this program resulting from position
vacancies.
24. Approve contract agreement with Ridge Recyclers, Inc. for scrap tire storage,
transportation and recycling services with the Augusta Richmond County Solid
Waste Facility for an estimated cost of $40,000 annually. Funds are available in
541-04-4210-5212999. The terms of this contract are two years with an
additional two twelve-month extensions.
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - October 28, 2002
- - --3:00-P:-M.
PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Colclough, Co-
Chairman; Mays and Boyles, members; Jim Wall, Attorney; George Kolb, Administrator;
Fred Russell, Deputy Administrator; Max Hicks, Utilities Dept. Director; Teresa Smith,
Public Works Director; Lena Bonner, Clerk of Commission.
Also Present: Hons. Williams and Bridges, Commissioners.
CONSENT AGENDA ITEMS:
1. Motion to authorize condemnation for portions of Tax Map 118, Parcels 14,
14.1 and 462, which are owned by Charles T. Weathers and Shirley
Weathers, for easements on the Morgan Road Improvement Project, more
particularly described as 655.62 square feet, more or less, of permanent slope
easement and 377.23 square feet, more or less, oftemporary construction
easement (parcel 14); 914.66 square feet, more or less, of permanent slope
easement and 1,769.74 square feet, more or less, oftemporary construction
easement (parcel 14.1); and 131.57 square feet, more or less, of permanent
slope easement and 253.52 square feet, more or less, oftemporary
construction easement (parcel 462).
3.
Motion to authorize condemnation of a portion of Tax Map 118, Parcel 379,
which is owned by Chol H. Yang dlb/a Yang Construction Company, for a
right-of-way in connection with the Morgan Road Improvement Project,
more particularly described as 400 square feet, more or less, of permanent
slope easement and 799.95 square feet, more or less, oftemporary
construction easement.
7. Approve to authorize condemnation of a portion of Tax Map 118, Parcel 24,
which Is owned by Curtis S. Wilsey, for a right-of-way In connection with the
Morgan Road Improvement Project, more particularly described as 680.54
square feet, more or less, of right-of-way; 2,474.41 square feet, more of less,
of permanent slope easement; and 2,914.17 square feet, more or less, of
temporary construction easement.
8. Approve a proposed amendment to Consent Order No. EPD-WQ-3717 which
was issued by the Georgia EPD on April 18, 2000.
11. Approve contract to Trimax Residuals in the amount of $1,132,869.50 for
cleaning of the digesters at the J. B. Messerly Water Pollution Control Plant.
(Funded by Account Number 509043420-5425210/80180175-5425210)
12.
Motion to authorize execution of Quit-Claim Deed to Thomas Morgan.
14. Approve Community Greenspace Program for 2003. 1-
16. Augusta Utilities Customer Services Accounts Receivable Third Ouarter
2002 Report.
17. Authorize Public Works and Engineering to award an engineering services
contract in the amount of $53,548.81 to Lowe & Associates, Inc. for the
Washington Road Intersection Improvements Project.
18. Approve Capital Project Budget (CPB# 324-04-201824117) Change Number
One transferring $40,000 from project contingency to engineering. Also
authorize Public Works and Engineering to award an engineering services
contract in the amount of $114,562.00 to B & E Jackson & Associates, Inc.
for the East Boundary Street and Drainage Improvements Project.
19. Approve contract with LeFevre Studios in the amount of $54,000.00 to create
and produce the Bronze Map for the Augusta Commons Project (CPB# 327-
04-296812009) to be funded from account #325041120.
20. Approve Georgia Department of Transportation County Contract #PR 1502-
2(245) for their participation in the Barton Chapel Road, Phase II Project
(CPB # 322-04-292822678) in the amount of $1,262,250.51. Also authorize to
let. I
21. Approve Capital Project Budget # 323-04-299823595 Change Number Two
in the amount of $55,000.00 for the Bungalow Road Improvements Project to
be funded from Special One Percent Sales Tax, Phase ill Recapture.
22. Approve Construction Project Budget (CPB # 323-04-201823161) Change
No. One in the amount of $185,000.00 to be funded from Special One Percent
Sales Tax, Phase ill Recapture. Also execute the Georgia Department of
Transportation's contract for acquisition of right-of-way on the S.R. 56 at
New Goshen Road (CR 4) Intersection Improvements Project.
Mr. Boyles: I move that we approve the consent agenda items.
Mr. Colclough: Second.
Motion adopted unanimously.
13. Motion to adopt Resolution to establish Special Services District for the
installation of a water line on south Atlantic Street and Shoreline Drive.
Mr. Hicks: There is a development off Highway 56 and the latest owner was
Apple Homes. They and the previous owners maintained private ownership of the streets I
and utilities and in January of this year Apple Homes filed bankruptcy. Since that time
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there have been contacts with various people to see if a homeowners association should
-1- ----- ~ 5e estii5lisnea.fo-t:aKeover tlieownersliijJOftliose properties ana. paytlie waIef5illa:t a
master meter. A master meter is located at the entrance to the development; the homes
are not metered individually. When Apple Homes filed bankruptcy, they gave us a copy
of a letter sent to the homeowners that asked them to send their bills to us. A number of
people have sent us checks and we have kept up with the checks, tabulated them and have
held them. We didn't want to cash them until we determined the outcome of this. We
did not cut off the water because people in there have purchased individual lots and have
their own homes on those lots which front on the private roads and are served by a water
and sewer system owned by the private group. This has languished and the accrued
arrearage is now about $26,000. We have collected about $1,100 to date. We have
looked into the installation of a water line that meets our standards and would provide
fire protection for the area. There are presently no fire protection lines in there. Each
person would also receive an individual meter. In our proposal the costs would be
divided among the 66 lots and it is my understanding that not all lots have homes on
them.
At this time a delegation of residents from the area appeared before the
Committee regarding the above matter.
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Mr. Wall: We are proposing to create a special tax district with charges to be
made over a five-year period on the ad valorem tax which would begin in 2003. This
would be only for the water, not the sewer or the roads.
Mr. Bridges: Could we change the term on that to ten years rather than five
years?
Mr. Wall: That would be possible.
Mr. Chairman: It sounds as if we need some recalculation of figures from our
staff at this point.
Mr. Hicks: We can work up some figures where we'll show what an average bill
would have been.
. Mr. Kolb: Do you want to go ahead and authorize constructing the water line and
then we'll worry about the water bill itself?
Mr. Bridges: I think George has a good point. We could move on with
construction and spread the construction costs over a ten-year period rather than the five-
year and then we could add the actual water usage back in later when we get these
calculations back. That would allow construction to go ahead and be done.
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Mr. Colclough: I'll make a motion.
Mr. Boyles: Second that motion.
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-~ nu_ ~- ___un - - --Mr-:-Hicks~So we neeo to come ~15acKaCtlie neifmeeting with-Defter-information n_ - - -I~--
on the water bills and a plan to begin construction on the water line as soon as possible,
however you want to spread the payments out.
Mr. Chairman: Can we have this information back on the construction costs next
Wednesday?
Mr. Mays: Could we also consider widening the road where it would be more
accessible to everyone, along with the water line construction, so that they would be
getting more for the money they're paying?
Mr. Colclough: I'll add that to my motion.
After further discussion, Mr. Chairman: Maybe we should further discuss the
matter of making improvements to the road since this is not actually an unpaved road and
may present a problem when it is compared with roads that are currently on the unpaved
road list.
After further discussion, Mr. Chairman: At the Commission meeting on
Wednesday we can discuss the method of assessment and the amount of cost going to the
homeowners for the construction of the water line.
Motion adopted unanimously.
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2. Update regarding the request from OglethorpelJordan Place Neighborhood
Association concerning the creation of a cul-de-sac at the end of Ryan Road
and the cleaning of the Turknett Springs Retention Pond area. (Deferred
from September 23 Engineering Services)
Ms. Smith: We do not have a report yet on the creation of the cul-de-sac. Some
of the area has been cleaned, however.
Mr. Chairman: Can we defer this to the next committee meeting for a full report?
Mr. Colclough: I so move.
Mr. Mays: Second.
Motion adopted unanimously with Mr. Boyles out.
4. Motion to receive as information the identification of railroads responsible
for various railroad crossings.
Mr. Colclough: I move we receive it as information.
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Mr. Mays: Second.
Mr. Williams: I noticed that the Poplar Street crossing is listed in fair condition.
I'd like to see it listed as poor condition.
Mr. Kolb: I think the one on Eighth Street should be listed in poor condition.
Mr. Boyles: I believe the crossing on Riverwatch Parkway should be moved from
good to fair condition.
Mr. Chairman: And also Augusta A venue to the poor list and Linden to poor.
Mr. Mays: Also the area of Fenwick and Taylor Streets should be listed as poor.
Motion adopted unanimously.
5.
Approve Action Environmental Group, Inc. cost proposal to consolidate,
remove and properly disposed of the accumulated hazardous and non-
hazardous waste at a City owned property and clean up the waste storage
area for a lump sum fee of $18,055.00. Funds are available from
Environmental Testing Account 101-04-1110/52-13118.
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Mr. Chairman: Have we checked to see if the paint cans are empty?
Ms. Smith: Some of them have some residue remaining in them.
Mr. Colclough: I'll amend the motion to approve the contract.
Mr. Boyles: Second.
Motion adopted unanimously.
6. Update regarding current drainage projects in the City of Augusta.
(Referred from October 7 Engineering Services)
At this time Ms. Smith gave an update on the current drainage projects.
Mr. Boyles asked if the committee could receive at the next meeting an update
from the EMA Director regarding the buyout of homes damaged by flooding.
Mr. Boyles: I move we receive this as information.
Mr. Colclough: Second.
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Motion adopted unanimously.
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9. Approve additional funding to Southern Partners in the amount of
--- "$l5;210:00-COrtlfe cosrassociated-With~r-efulifg-tlie currehrFairin"gton-Sewer- ~ ~- -I-
design, so as to reduce the project construction cost by approximately
$125,000.
Mr. Colclough: I so move.
Mr. Boyles: Second.
Motion adopted unanimously.
10. Approve award of contract to Eagle Utility Contracting, Inc. in the amount
of $671,128.82 for construction of the Hwy l/Bath-EdielEtterlee water line,
based on the preliminary evaluation of bids received.
Mr. Boyles: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
15. Motion to approve Ordinance designating roadways to be approved for the
use of speed detection devices (and waive second reading).
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Mr. Chairman: I wanted to know why Rushing Road was not included in there. I
had asked last year for it to be included.
After a short discussion, Mr. Kolb: We will have to check on that. If you want to
forward it with no recommendation, we will try to find out if we can make adjustments at
this time without delaying the process.
Mr. Boyles: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
23. Approve a Supplemental Agreement with CH2MhillIn an amount not to
exceed $100,000 to provide program and project management support to the
Traffic Engineering section of the Public Works and Engineering
Department. Funding for this agreement is from unused salaries in this
program resulting from position vacancies.
Mr. Colclough: I so move.
Mr. Boyles: Second.
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--I ~Afrer a aiircussic)n;--tlfe-motion-wasadOpted-iillahimolIsly:~-
24. Approve contract agreement with Ridge Recyclers, Inc. for scrap tire
storage, transportation and recycling services with the Augusta Richmond
County Solid Waste Facility for an estimated cost of $40,000 annually.
Funds are available in 541-04-4210-5212999. The terms of this contract are
two years with an additional two twelve-month extensions.
Mr. Colclough: I so move.
Mr. Chairman: I'll second it.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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