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HomeMy WebLinkAbout08-26-2002 Meeting ENGINEERING SERVICES AGENDA COi'vJ:MITTEE ROOM - August 26, 2002 1:30P. M. 1. Discuss/approve procedures for the public dissemination of project information and associated Augusta-Richmond County Code Requirements and related ordinances as follows: A. An Ordinance to amend Augusta-Richmond County Code by amending Section 5-2-6; to provide mandatory sewer connection; to provide penalties for failure to comply; to provide an effective date; to repeal conflicting Ordinances; and for other lawful purposes. B. Request for assistance to develop a request for proposal for low cost financing for residents of Richmond County regarding the mandatory sewer tie-in policy. 2. Motion to approve an Option for Easement between Michael G. Elliott and Susan B. Elliott, as owners, and Augusta, Georgia, for the following property located at 320 Pineview Drive for a purchase price of$3,505.83: 6,927 square feet, more or less, of permanent utility and maintenance easement. 3. Discuss process for repair of railroad crossings. (Requested by Commissioner Williams) 4. Motion to authorize condemnation ofa portion of Tax Map 184, Parcels 59.01, which is owned by Princess Tucker, for an easement on the Pineview Sanitary Sewer Project, more particularly described as 2,994 square feet, more or less, of permanent easement and 1,753 square feet, more or less, of temporary construction easement. 5. Motion to authorize condemnation ofa portion of Tax Map 13-2, Parcels 11.03, which is owned by Co=ercial New Lease Realty, Inc., for an easement on the Alexander Drive Water Line Project more particularly described as 396 square feet, more or less, of permanent easement and 185 square feet, more or less, of temporary construction easement. 6. Approve execution of Local Gove=ent Project Agreement (LGP A) with the Georgia Department ofTransportation (GDOT) for the 1-20 Widening Project from Belair Road to River Watch Parkway. - 7. Authorize award and execution of a contract with Montgomery Watson Harza to provide engineering services and construction for the Tobacco Road Surface Water Treatment Plant and related appurtenances in the amount of$55,223,108. 8. Ratify award. of a contract to the lowest bidder, Beam's Pavement Maintenance Company, Inc., in an amount not to exceed $146,850.00 to be funded from the Solid Waste Facility Account # 541-04-4210/5432220 for Perimeter Drainage System Emergency Repair at Phase IIB Landfill. 9. Approve Amendment No. 5 to existing Program Management Services Contract with CH2M Hill, Inc. to provide Program Management Services for the 2002 Series Bond Capital Improvements Program at a cost not to exceed $6,796,000. 10. Motion to authorize condemnation ofa portion of Tax Map 129, Parcel 5.2, which is owned by Doge, Inc., for a right-of-way in connection with the Morgan Road Improvement Project, more particularly described as 1,396.88 square feet, more or less, of permanent slope easement and 6,497.06 square feet, more or less, of temporary construction easement. 11. Approve Change Order Number One to Blair Construction Company in the amount of$10,598.00 for Paving Various Roads, Phase VII (Capital Project Budget Number 323-04-200823707) to be funded from the project construction account. 12. Approve Capital Project Budget (CPB# 323-04-201823762) Change Number One transferring funds from project construction to engineering. Also authorize Public Works and Engineering to award engineering services contract in the amount of $214,184.41 to Rochester & Associates, Inc. forthe Travis RoadIPlantation Road Drainage Improvements, Section II. 13. Approve grant of easement to Georgia Power in connection with Deans Bridge Road median and intersection improvements project. 14. Report from the Attorney regarding the claim of Ms. Angela Leyda, 1802 Fashion Place. (Deferred from August 12 EngineeringServices) '1 ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - August 26,2002 1:30 P. M. PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays and Boyles, members; Jirn Wall, Attorney; George Kolb, Administrator; David Persaud, Finance Director; Geri Sams, Purchasing Director; Walter Hornsby, Deputy Administrator; Teresa Smith, Public Works Director; Lena Bonner, Clerk of Commission. Also Present: Hons. Williams, Hankerson, Bridges and Shepard, Commissioners. Mr. Chairman: We've been asked by the Attorney to defer Item 14 to the next Commission meeting for our legal session. 14. Report from the Attorney regarding the claim of Ms. Angela Leyda, 1802 Fashion Place. (Deferred from August 12 Engineering Services) Mr. Colclough: I so move that we pull this from the agenda. Mr. Mays: Second. Motion adopted unanimously. I CONSENT AGENDA ITEMS: 2. Motion to approve an Option for Easement between Michael G. Elliott and Susan B. Elliott, as owners, and Augusta, Georgia, for the following property located at 320 Pineview Drive for a purchase price of $3,505.83: 6,927 square feet, more or less, of permanent utility and maintenance easement. 4. Motion to authorize condemnation of a portion of Tax Map 184, Parcels 59.01, which is owned by Princess Tucker, for an easement on the Pineview Sanitary Sewer Project, more particularly described as 2,994 square feet, more or less, of permanent easement and 1,753 square feet, more or less, of temporary construction easement. 5. Motion to authorize condemnation ofa portion of Tax Map 13-2, Parcels 11.03, which is owned by Commercial New Lease Realty, InC., for an easement on the Alexander Drive Water LIne Project more particularly described as 396 square feet, more or less, of permanent easement and 185 square feet, more or less, oftemporary construction easement. 6. Approve execution of Local Government Project Agreement (LGP A) with the Georgia Department of Transportation (GDOT) for the 1-20 Widening Project from Belair Road to River Watch Parkway. I 7. Authorize award and execution of a contract with Montgomery Watson Harza to provide engineering services and construction for the Tobacco Road Surface Water Treatment Plant and related appurtenances in the amount of $55,223,108. I 8. Ratify award of a contract to the lowest bidder, Beam's Pavement Maintenance Company, Inc., in an amount not to exceed $146,850.00 to be funded from the Solid Waste Facility Account # 541-04-4210/5432220 for Perimeter Drainage System Emergency Repair at Phase lIB Landfill. 9. Approve Amendment No.5 to existing Program Management Services Contract with CH2M Hill, Inc. to provide Program Management Services for the 2002 Series Bond Capital Improvements Program at a cost not to exceed $6,796,000. 10. Motion to authorize condemnation of a portion of Tax Map 129, Parcel 5.2, which is owned by Doge, Inc., for a right-of-way in connection with the Morgan Road Improvement Project, more particularly described as 1,396.88 square feet, more or less, of permanent slope easement and 6,497.06 square feet, more or less, oftemporary construction easement. 11. Approve Change Order Number One to Blair Construction Company in the amount of $10,598.00 for Paving Various Roads, Phase VII (Capital Project Budget Number 323-04-200823707) to be funded from the project construction account. I 12. Approve Capital Project Budget (CPB# 323-04-201823762) Change Number One transferring funds from project construction to engineering. Also authorize Public Works and Engineering to award engineering services contract in the amount of $214,184.41 to Rochester & Associates, Inc. for the Travis RoadIPlantation Road Drainage Improvements, Section II. 13. Approve grant of easement to Georgia Power in connection with Deans Bridge Road median and intersection improvements project. Mr. Colclough: I move that we approve the consent agenda. Mr. Mays: Second. Motion adopted unanimously. 1. Discuss/approve procedures for the public dissemination of project information and associated Augusta-Richmond County Code Requirements and related ordinances as follows: A. An Ordinance to amend Augusta-Richmond County Code by amending Section 5-2-6; to provide mandatory sewer connection; I 2 '1 to provide penalties for failure to comply; to provide an effective date; to repeal conflicting Ordinances; and for other lawful purposes. B. Request for assistance to develop a request for proposal for low cost f"mancing for residents of Richmond County regarding the mandatory sewer tie-in policy. Mr. Boyles: I move that we approve the recommendations of the sub-committee. Mr. Colclough: I'll second it for purposes of discussion. After a discussion of the matter, the motion was adopted unanimously. 3. Discuss process for repair of railroad crossings. (Requested by Commissioner Williams) Mr. Williams: Savannah Road and Milledgeville Road are safety hazards because traffic has to stop for the trains at that railroad crossing. The crossing is in bad condition and something needs to be done in a more permanent way rather than just doing a patch job. It also needs some crossing gates installed. 1 Mr. Wall: You had asked me to set up a meeting with the railroad to talk about the need for crossings. Teresa got me copies of the complaints and in the meantime, Norfolk Southern and CSX have been out repairing crossings. This is a new crossing to me concerning the need for repairs. Meetings are to be scheduled with the railroad to discuss this matter and this crossing will be on the list. After further discussion, Mr. Wall: When this meeting with the railroad occurs, I need a specific list of the crossings that are in desperate need of repair. The Chairman asked Ms. Smith to talk with Commissioners to get input for the list of the crossings. Mr. Colclough: Could we send a letter to the CEO of the railroads? Mr. Wall: My suggestion is that you let us go through this process for the meeting. After further discussion, Ms. Smith: I would like to get the feedback from Mr. Mays, Mr. Williams and any other commissioners and do an assessment of the railroad crossings in general in a comprehensive list. We could probably get that back not by the next committee meeting but by the one after that. 1 Mr. Chairman: We can get a status report at the next committee meeting and then follow up at the meeting after that. Can we get the letter to them in the meantime? 3 Mr. Wall: As soon as I get the list, yes. I Mr. Colclough: I move that we get a list of the crossings, send a letter to the railroad officials, and come back to the committee at the next meeting with a status report. Mr. Boyles: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission nWID I I 4