Loading...
HomeMy WebLinkAbout07-08-2002 Meeting ENGINEERING SERVICES AGENDA COMMITTEE ROOM - July 8, 2002 3:00 P. M. 1. Approve an Option for Right of Way between T. Davis Family Properties, LLC, as owner, and Augusta, Georgia, for the following property for the purchase price of$104,771.00: 10,181 square feet, more or less, of right-of-way and 3,525 square feet, more or less, of temporary construction easement. 2. Authorize the Public Works and Engineering Department to hire the Assistant County Engineer at a salary of $55,000 and to provide relocation costs in amount not to exceed $1,000. These costs reflect position requirements and competitive compensation for similar job levels. 3. Consider a request from Thomas J. Norris regarding a resolution of the water drainage problem at 1704 Orange Avenue. (Deferred from June 21 Engineering Services) 4. Approve award of contract to Blair Construction in the amount of$398,846.79 for construction of the Sherwood Drive Sanitary Sewer. (Funded by Account Number 509043420-5425210/80150035-5425210). 5. Discuss Sewer Tie In Policy. (Requested by Commissioner Cheek) 6. Consider recommendation from the Site Selection Subco=ittee regarding the Public Works/Augusta Utilities Administrative Complex. 7. Report regarding exemptions from trash collection. (Requested by Commissioner Cheek) 8. Approve Greenspace Grant application for additional FY 02 funding. 9. Motion to authorize condemnation ofa portion of Tax Map 86-3, Parcell3l, which is owned by James Turner, for a right-of-way in connection with the Bungalow Road Improvement Project, more particularly described as 736.53 square feet, more or less, of right of way and 749.99 square feet, more or less, of temporary construction easement. 10. Motion to authorize condemnation of the following property in connection with the Morgan Road Improvement Project: 400 square feet, more or less of permanent slope easement and 800 square feet, more or less of temporary construction easement. 11. Presentation by Mr. Arthur Johnson regarding his request to not be included in the sewer extension into Pineview Estates. 13. Motion to authorize condemnation ofa portion of Tax Map 118, Parcel 29, which is owned by Nan L. Mears, in connection with the Morgan Road Improvement Project, more particularly described as 1,839 square feet, more or less, of temporary construction easement, plus one flowering crabapple tree. 12. Presentation by Mr. Albert Abbott regarding reimbursement of a street light charge for property he owns on Deans Bridge Road. 14. Motion to authorize condemnation of a portion of Tax Map 12, Parcel 84, which is owned by Ming F. Lin and Sundy F. Lin, for an easement in connection with the Sherwood Sanitary Sewer Project, more particularly described as 1,650 square feet, more or less, of permanent utility easement and 2,504 square feet, more or less, of temporary construction easement. 15. Award bid (Bid Item Number 02-093) for reworking the aerators at Groundwater Treatment Plant #1 to the lowest responsive bidder, Deloach Industries, in the amount of$33,950.00. 16. Approve funding in the amount of$563,283.71 and execution of the Contract Item Agreement for work to be performed on the water main relocation on the Georgia Department of Transportation (GDOT) Deans Bridge Road Intersection Improvement Project. 17. Approve Amendment #5 to the existing contract with OM!, Inc. for the operations, maintenance and management services associated with the James B. Messerly WWTP in the amount not to exceed $4,840,000 to facilitate system improvements. (Funded by account number: 509043420-5425210/80180175- 5425210) I ENGINEERING SERVICES COMMITTEE COMMITIEE ROOM - July 8, 2002 3:00 P.M. PRESENT: Hons. Cheek, Chairman; Mays and Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Teresa Smith, Public Works Director; Max Hicks, Drew Goins, Asst. Director of Utilities Dept. - Water Production Division; Doug Cheek, Asst. Director of Utilities Dept. - Construction Division; Allen Saxon, Utilities Dept.; Michael Greene, Asst. Director ofP.W. - Operations Division; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Bob Young, Mayor and Colclough, member. Also Present: Hons. Bridges and Williams, Commissioners. Mr. Chairman: We will delete Item #2 since it was already approved by another co=ittee. Mr. Wall: Just for the record we have heretofore not paid for relocation costs other than upper level management although there apparently were a couple of other individuals according to Brenda that we did pay for. I Mr. Chairman: We will defer Item 7 to the next committee meeting. CONSENT AGENDA ITEMS: 1. Approve an Option for Right of Way between T. Davis Family Properties, LLC, as owner, and Augusta, Georgia, for the following property for the purchase price of $104,771.00: 10,181 square feet, more or less, of right-of- way-and-3;525'square-fee~ more-or less, oHemporary.construction. easement. . 4. Approve award of contract to Blair Construction in the amount of $398,846.79 for construction of the Sherwood Drive Sanitary Sewer. (Funded by Account Number 509043402-5425210/8015003-545210) 8. Approve Greenspace Grant application for additional FY 02 funding. 9. Motion to authorize condemnation of a portion of Tax Map 86-3, Parcel 131, which is owned by James Turner, for a right-of-way in connection with the Bnngalow Road Improvement Project, more particularly described as 736.53 square feet, more or less, of right of way and 749.99 square feet, more or less, of temporary construction easement. I 10. Motion to authorize condemnation ofthe following property in connection with the Morgan Road Improvement Project: 400 square feet, more or less of permanent slope easement and 800 square feet, more or less, of temporary construction easement. 13. Motion to authorize condemnation of a portion of Tax Map 118, Parcel 29, which is owned by Nan L. Mears, in connection with Morgan Road Improvement Project, more particularly described as 1,839 square feet, more or less, oftemporary construction easement, plus one flowering crabapple tree. 14. Motion to authorize condemnation of a portion of Tax Map 12, Parcel 84, which is owned by Ming F. Lin and Sundy F. Lin, for an easement in connection with the Sherwood Sanitary Sewer Project, more particularly described as 1,650 square feet, more or less, of permanent utility easement and 2,504 square feet, more or less, of temporary construction easement. 15. Award bid (Bid Item Number 02-093) for reworking the aerators at Groundwater Treatment Plan #1 to the lowest responsive bidder, Deloach Industries, in the amount of $33,950.00. 16. Approve funding in the amount of $563,283.71 and execution oftbe Contract Item Agreement for work to be performed on the water main relocation on the Georgia Department of Transportation (GDOT) Deans Bridge Road Intersection Improvement Project. Mr. Mays: I so move. Mr. Boyles: Second. Motion adopted unanimously. 3.--- Eonsider- request-from-Thomas J. Norris regarding a- resolution- of the-water drainage problem at 1704 Orange Avenue. (Deferred from June 21 Engineering Services) At this time Mr. Norris appeared before the Committee regarding the above request. Mr. Norris: I am planning on building a home on Orange Avenue and there is no road there at this time. My contractor said that if I build the road there now with the present condition of the drainage, the road will be washed away. Mr. Greene: This is one of the roads in Belair Hills Estates that was never developed by the developer. Only one small section of Orange is paved and last year the Commission approved paving a small section of Scott Street with the property owner paying a portion and the City paying a portion. There is no provision for drainage down through the woods. 2 I I --_.---~-~- - .-- . . I I Mr. Wall: This was one of the paper streets. Mr. Norris: When we bought the property, we were told that all we had to do was make a request and it would be opened up for construction. Ms. Smith: This is a road on the unpaved roads list and we are going through that list in the order of the ranking. Orange A venue would not be scheduled for development until 2005. Mr. Mays: The old County Commission made a connitrnent through an agreement that in those areas where there was no access that when construction was to begin on a home that County forces would go into those areas and clear the wooded paths wide enough and long enough so that access could be gotten and those homes could be built. We took that action after much argument and fighting. So Mr. Norris is correct in what he is saying. Mr. Chairman: Has any design work been done? Ms. Smith: Not yet. I Mr. Chairman: Can we get a realistic time line on the work necessary to help Mr. Norris? Mr. Hicks: He will need water and sewer service and we need to coordinate on that along with the work on the roads and storm drains. Mr. Chairman: We'll need a cost analysis on that. We need to know when money will be available, what the actual condition of the right of way is, the cost of adding water and sewer and see if we can do it any sooner than 2005. Would a month be . ._-- -- a-fair-time?------- Ms. Smith: Sure. After further discussion, Mr. Boyles: I move that we receive this as information and have a report back from our staff at the first meeting in September. Mr. Mays: Second. Motion adopted unanimously. 11. Presentation by Mr. Arthur Johnson regardIng his request to not be included in the sewer extension into Pineview Estates. I At this time Mr. Johnson of 3942 Old Savannah Road appeared before the Connittee regarding the above request. 3 Mr. Johnson stated that he did not want to be included in the sewer extension. He has a septic tank and wishes to continue using it since his property already has two easements. Mr. Hicks stated that Mr. Johnson and his mother requested through letters that they be exempted from participating in the extension and they are located at the end of the line in this particular area. I Mr. Chairman: Does the bonding agreement say that we have the right to let someone opt out? Mr. Wall: I don't know the answer to that and woulq have to go back and look at the engineering report and see how the project is described. After further discussion, Mr. Mays: I move that we receive this as information and ask Mr. Wall and Mr. Hicks to look into the situation and report back to us at the next committee meeting. Mr. Boyles: Second. Motion adopted unanimously. 12. Presentation by Mr. Albert Abbott regarding reimbursement of a street light charge for property he owns on Deans Bridge Road. I At this time Mr. Abbott appeared before the committee regarding the above request. He stated that he owned property along Deans Bridge Road and requested reimbursement in the amount of $1 ,242.00 for the charges on the street lights for one year. Mr. Chairman: Mr. Wall, do we have a precedent set for this type or --.-----reimbursement?--------- Mr. Wall: You approved one at the last meeting. Mr. Boyles: I move we reimburse. Mr. Mays: I second. Ms. Smith: Would the money come from the street light fund? Mr. Kolb: Yes. Mr. Chairman: So the reimbursement would come from the street light fund which would be reimbursed when the general tax is put in place for the lights. Motion adopted unanimously. I 4 I 5. Discuss Sewer Tie In Policy. (Requested by Commissioner Cheek) Mr. Cheek: We would just like to reiterate the separation of the two policies. One is the mandating of the policy and the other is the actual tie-in part which involves helping homeowners with the cost of the tie-ins. We have talked about it and a sub- committee may be in order to look at it. Mr. Chairman: Would it be possible to get prices from a contractor to do this work for the property owners? Mr. Wall: I think so but rather than getting a contractor, get three or five or some number and let the property owner choose which one. Mr. Hicks: We would receive the quotes, publish the prices and then they could choose who they wanted. Mr. Wall: You also maybe able to work something out with the bank similar to the Link Deposit Program. I Mr. Chairman: I think we're going to have to have a committee to look at this. I will ask Mr. Hankerson and Mr. Boyles to serve with me on that co=ittee along with any staff members necessary. It was the consensus of the Co=ittee that the sub-co=ittee be formed to look into this matter. 6. Consider recommendation from the Site Selection Subcommittee regarding the Public Works/Augusta Utilities Administrative Complex. - -- ----The Ghairman-stated.that-he'and.Mr~Wil1iams-felt-that.the-Rocky-Creek- -- --- - ---- Co=ons should be the first choice of preference for this complex and the Bayvale site as the second choice. Ms. Smith stated that it was important that a decision be made as soon as possible on this issue. After a lengthy discussion of the matter, Mr. Kolb: Why don't we ask the Mayor to call a special meeting so that everyone can discuss this and pose any questions they would like to ask. After further discussion, it was decided that the called meeting should be held on Monday, July 22. I Mr. Mays: I move that we receive this as information. 5 Mr. Boyles: Second. Motion adopted unanimously. I 17. Approve Amendment #5 to the existing contract with OMl, Inc. for the operations, maintenance and management services associated with the James B. Messerly WWTP in the amount not to exceed $4,840,000 to facilitate system improvements. (Funded by account number: 509043420- 5425210/80180175-5425210) After a discussion of the matter, Mr. Boyles: I would like to make a motion that we have Mr. Wall, Mr. Hicks and his people and OM! and the Administrator meet and bring us something back to the next committee meeting. I'd like to see a legal approval on that also. I'll make that in the form of a motion. Mr. Mays: I second it. Mr. Wall: I'll get it set up. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski I Deputy Clerk of Commission nWID I 6