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HomeMy WebLinkAbout06-21-2002 Meeting I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - June 21, 2002 12:00 Noon 1. Report regarding sewer tie-in policy. (Referred from June 10 Engineering Services) 2. Report regarding exemptions from trash collection. (Referred from June 10 Engineering Services) 3. Discussion of the removal process of garbage, evictions, yard waste, etc. that is placed on the city's right-of-way. (Deferred from June 10 Engineering Services) 4. Consider a request from Thomas J. Norris regarding a resolution of the water drainage problem at 1704 Orange Avenue. 5. Approve award of low bid from Consolidated Electrical Distributors in the amount of $59,597.00 for the replacement equipment of the Motor Control Center (MCC) at Water Treatment Plant 2. 6. Approve award of contract to AP AC, Inc in the amount of$679,985.00 subject to . the receipt of signed contracts and proper bonds for the Resurfacing Various Roads, Phase II Project (CPB#324-04-201824044). I 7. Approve a proposal from Cranston, Robertson &Whitehurst, P.C. to provide design services for the Rae's Creek Relief Sewer Project. 8. Receive as information a report from Arcadis on the site evaluation studies for the Public Works/Utilities complex. 9. Discuss sewer situation of Robert Peek, 508 Hillwood Circle. (Requested by Commissioner Boyles) '= I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - June 21, 2002 12:00 Noon PRESENT: Hons. Colclough, Co-Chairman; Mays and Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Max Hicks, Utilities Dept. Director; Doug Cheek, Asst. Director of Utilities Dept. - Construction Division; Teresa Smith, Public Works Director; Sandy Wright, Risk Management; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor; Cheek, Chairman. Also Present: Stacey Eidson of The Metropolitan Spirit, Shawn Norris of The Augusta Focus, George Eskola ofWJBF Television, Heidi Williams of The Augusta Chronicle and Hons. Hankerson, Beard and Bridges, Commissioners. The Clerk: We have a request to add one item to the agenda. (No objections to adding this item to the agenda) 1. Report regarding sewer tie-in policy. (Referred from June 10 Engineering Services) I Mr. Cheek: Our department had come up with a policy to basically implement the existing ordinance which has been in place since 1996 which does have the mandatory sewer tie-in requirement. This requirement says that whenever a sewer line is within a certain distance from a property line, it is a requirement of the property owner to tie in. A side issue that spun out of that was talking about the City participating in perhaps a system with the homeowners in getting a list of plumbers who would perhaps give them a better price. I have today a draft policy that is an implementation of the ordinance involving both water and sewer. Mr. Hicks: It would have to be established as to what degree would the City become involved with the homeowners in funding or assisting with their tie-ins. We can get prices from plumbers and contractors and give them to the homeowners so that they can take advantage and get the best price for the work. This draft policy doesn't address that. After further discussion, Mr. Boyles: I make a motion that we receive this as information at this point. Mr. Mays: I second it. Motion adopted unanimously. 2. Report regarding exemptions from trash collection. (Referred from June 10 Engineering Services) I Ms. Smith: Commissioner Cheek was to present this to the Committee. Mr. Boyles: I move we accept this as information. I Mr. Mays: Second. Motion adopted unanimously. 3. Discussion of the removal process of garbage, evictions, yard waste, etc. that is placed on the city's right-of-way. (Deferred from June 10 Engineering Services) (This item is to be considered by a sub-committee appointed at the June 18 Commission meeting) 4. Consider a request from Thomas J. Norris regarding a resolution ofthe water drainage problem at 1704 Orange Avenue. The Clerk: Commissioner Shepard asked that this item be deferred to the next Committee meeting while he confers with Mr. Norris and visits the site. Mr. Mays: I so move. Mr. Boyles: Second. I Motion adopted unanimously. 5. Approve award oflow bid from Consolidated Electrical Distributors in the amount of $59,597.00 for the replacement eqnipment of the Motor Control Center (MCC) at Water Treatment Plant 2. Mr. Mays: I so move. Mr. Boyles: Second. Motion adopted unanimously. 6. Approve award of contract to APAC, Incin the amount of $679,985.00 subject to the receipt of signed contracts and proper bonds for the Resurfacing Various Roads, Phase II Project (CPB#324-04-201824044). Mr. Mays: I so move. Mr. Boyles: Second. Motion adopted unanimously. I 2 I 7. Approve a proposal from Cranston, Robertson &Whitehurst, P.c. to provide design services for the Rae's Creek Relief Sewer Project. Mr. Boyles: I move for approval. Mr. Mays: Second. Motion adopted unanimously. 8. Receive as information a report from Arcadis on the site evaluation studies for the Public WorkslUtilities complex. Ms. Smith: We are also requesting that in addition to receiving this as information that a recommendation from the sub-committee be presented at the next Co=ittee meeting. At this time representatives from Arcadis made a presentation of the possible sites for the location of this complex. After a discussion, Mr. Boyles: I move we refer this to the sub-committee for a recommendation back to the Co=ittee at the next meeting. I Mr. Mays: I'll second that. Motion adopted unanimously. 9. Discuss sewer situation of Robert Peek, 508 Hillwood Circle. (Requested by Commissioner Boyles) At this time Mr. Peek appeared before the Co=ittee regarding the above matter and made a presentation outlining the problems he has experienced with sewer backups in his home. Mr. Cheek gave a synopsis of the history of the situation and of the steps that the Utilities Department has taken to remedy the problem. Mr. Wall: I would suggest that you allow us to talk to Risk Management to find out what kind of permit is out there and what kind of records there are and bring it up at the next Commission meeting. Mr. Boyles: I'll make Jim's suggestion in the form of a motion. Mr. Chairman: I'll second that to get it on the floor. I After further discussion, the motion was adopted unanimously. 3 The Clerk: We have the addendum item which is a motion to authorize condemnation of 188.45 acres of land from Leroy H. Simkins, et al. I Mr. Wall: This is for the new Raw Water Treatment Plant on Tobacco Road. We're not getting anywhere with the negotiations on this and we need to stay on schedule. We'll need to present this under the regular portion of the agenda rather than under consent. Mr. Mays: I so move. Mr. Boyles: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Co=ission nwm I I 4