HomeMy WebLinkAbout05-13-2002 Meeting
I
I
I
ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - May 13,2002
3:00 P. M.
1. Constituent presentation from Sue Chalker concerning sewer bill.
(Requested by Commissioner Bridges)
2. Motion to authorize condemnation ofa portion of Tax Map 86-3, Parcel 48,
which is owned by Robert L. Hobbs, for a right-of-way in connection with the
Bungalow Road Improvement Project, more particularly described as 279.19
square feet, more or less, of right-of-way and 400 square feet, more or less, of
temporary construction easement.
3. Motion to authorize condemnation ofa portion of Tax Map 86-3, Parcel 104,
which is owned by the Estate of Franklin Hodge, for a right-of-way in connection
with the Bungalow Road Improvement Project, more particularly described as
647.87 square feet, more or less, of right-of-way and 600.06 square feet, more or
less, of temporary construction easement.
4.
Motion to authorize condemnation of a portion of Tax Map 86-3, Parcel 45,
which is owned by Patricia Jones, for a right-of-way in connection with the
Bungalow Road Improvement Project, more particularly described as 297.58
square feet, more or less, of right-of-way and 873.56 square feet, more or less, of
temporary construction easement.
5.
Motion to authorize condemnation ofa portion of Tax Map 86-4, Parcel 157,
which is owned by Ella M. Jones aIkIa Ella J. Winfrey, for a right-of-way in
connection with the Bungalow Road Improvement Project, more particularly
described as 325 square feet, more or less, of right-of-way and 645.96 square feet,
more or less, of temporary construction easement.
6. Motion to authorize condemnation ofa portion of Tax Map 86-4, Parcel 16,
which is owned by Jason M. Higgenbottom, for a right-of-way in connection with
the Bungalow Road Improvement Project, more particularly described as 875.38
square feet, more or less, of right-of-way and 480.05 square feet, more or less, of
temporary construction easement.
7. Motion to approve the firm of Systems and Software, Inc. to provide the
Customer Services System subject to the [mal contract approval of the
Administrator, Attorney, IT Director and Utilities Director and to provide a
Project Budget of $2,750,000 from the 2000 Bond Issue and an Annual
Maintenance Budget of $223,492 from the Utilities Department beginning in
2004.
8.
Motion to authorize condemnation of the following property in connection
with the Raw Water Intake and Surface Water Treatment Plant Project:
11.92 acres on Tax Map 48-4; Parcel 3, also known as Tract "C", and 0.24
I
I
acre on Tax Map 48-4; Parcel 2, also known as Tract "B".
9.
Motion to authorize condemnation ofa portion of Tax Map 151, Parcel 12.8,
which is owned by Thomas Edward Skinner with Life Estate and Rhonda
Sue Kelly, for 125 square feet, more or less, permanent utility and
maintenance easement and 250 square feet, more or less, temporary
construction easement in connection with the Jamestown Sanitary Sewer
Project, 50215.
10. Motion to authorize condemnation ofa portion of Tax Map 151, Parcel 12.3,
which is owned by Thomas Edward Skinner with Life Estate and Brenda
Skinner Dom, for 62 square feet, more or less, permanent utility and
maintenance easement and 247 square feet, more or less, temporary
construction easement in connection with the Jamestown Sanitary Sewer
Project, 50215.
11.
Motion to authorize condemnation ofa portion of Tax Map 151, Parcel 12.6
and Parcel 12.9, which is owned by Thomas Edward Skinner for:
Parcel 12.6 - 197 square feet, more or less, permanent utility and maintenance
easement and 471 square feet, more or less, temporary construction easement
Parcel 12.9 - 197 square feet, more or less, permanent utility and maintenance
easement and 469 square feet, more or less, temporary construction easement in
connection with the Jamestown Sanitary Sewer Project, 50215.
12.
Motion to authorize condemnation ofa portion of Tax Map 151, Parcel 5.3, which
is owned by David Todd Green, for 797 square feet, more or less, permanent
utility and maintenance easement and 1,631 square feet, more or less, temporary
construction easement in connection with the Jamestown Sanitary Sewer Project,
50215.
13. Motion to authorize condemnation ofa portion of Tax Map 150, Parcel 9.1,
which is owned by Davis W. Morgan, for 5,996 square feet, more or less,
permanent utility and maintenance easement and 6,845 square feet, more or
less, temporary construction easement in connection with the Jamestown
Sanitary Sewer Project, 50215.
14. Augusta Utilities Customer Services Accounts Receivable First Ouarter 2002
Reoort.
15. Approve Amendment No.4 (Year 2002 Agreement Modification) to
Agreement with OMI for a 2002 budget cost of$5,722,680. (Funded by
Account No. 506043310-5211110)
I
16.
Approve award of contract to Construction Perfected in the amount of
$456,752.85 for construction of the Peach Orchard 12" Water Main.
(Funded by Account Number: 509043410-5425110/80 II 0725-542511 0)
2
I
ADDENDUM
ENGINEERING SERVICES AGENDA
May 13, 2002
3:00 P. M.
ADDITION TO THE AGENDA:
1. Discussion of Mr. Small's front yard. (Requested by Commissioner Cheek)
I
I
I
ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - May 13, 2002
3:00 P. M.
PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Mays and
Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Max Hicks, Utilities
Dept. Director; Tameka Allen, IT Director; Teresa Smith, Public Works Director; Alma
Stephenson, Utilities Dept. Customer Service Manager; Allen Saxon, Utilities Dept.;
Doug Cheek, Utilities Dept. Asst. Director - Construction Division; Lena Bonner, Clerk
of Commission.
ABSENT: Hon. Bob Young, Mayor.
Also Present: Stacey Eidson of The Augusta Chronicle and S. Morris, Augusta
Focus.
The Clerk: We have a request to add one item which is the discussion of Mr.
Small's front yard.
Mr. Boyles: I so move we add it.
Mr. Mays: Second.
I
Motion adopted unanimously.
1.
Constituent presentation from Sue Chalker concerning sewer bill.
(Requested by Commissioner Bridges)
Mr. Colclough: I move that we carry this item over to the next meeting.
Mr. Boyles: Second.
Motion adopted unanimously.
2. Motion to authorize condemnation of a portion of Tax Map 86-3, Parcel 48,
which is owned by Robert L. Hobbs, for a right-of-way in connection with
the Bungalow Road Improvement Project, more particularly described as
279.19 square feet, more or less, of right~f-way and 400 square feet, more or
less, of temporary construction easement.
3.
Motion to authorize condemnation of a portion of Tax Map 86-3, Parcel 104,
which is owned by the Estate of Franklin Hodge, for a right-of-way in
connection with the Bungalow Road Improvement Project, more
particularly described as 647.87 square feet, more or less, of right-of-way and
600.06 square feet, more or less, oftemporary construction easement.
I
4.
Motion to authorize condemnation of a portion of Tax Map 86-3, Parcel 45,
which is owned by Patricia Jones, for a right-of-way in connection with the
Bungalow Road Improvement Project, more particularly described as 297.58
square feet, more or less, of right-of-way and 873.56 square feet, more or less,
oftemporary construction easement.
I
5. Motion to authorize condemnation of a portion of Tax Map 86-4, Parcel 157,
which is owned by Ella M. Jones aIkIa Ella J. Winfrey, for a right-of-way in
connection with the Bungalow Road Improvement Project, more particularly
described as 325 square feet, more or less, of right-of-way and 645.96 square
feet, more or less, of temporary construction easement.
6. Motion to authorize condemnation of a portion of Tax Map 86-4, Parcel 16,
which is owned by Jason M. Higgenbottom, for a right-of-way in connection
with the Bungalow Road Improvement Project, more particularly described
as 875.38 square feet, more or less, of right-of-way and 480.05 square feet,
more or less, of temporary construction easement.
8. Motion to authorize condemnation of the following property in connection
with the Raw Water Intake and Surface Water Treatment Plant Project:
11.92 acres on Tax Map 48-4; Parcel 3, also known as Tract "C", and 0.24
acre on Tax Map 48-4; Parcel 2, also known as Tract "B".
9.
Motion to authorize condemnation of a portion of Tax Map 151, Parcel 12.8,
which is owned by Thomas Edward Skinner with Life Estate and Rhonda
Sue Kelly, for 125 square feet, more or less, permanent utility and
maintenance easement and 250 square feet, more or less, temporary
construction easement in connection with the Jamestown Sanitary Sewer
Project, 50215.
I
10. Motion to authorize condemnation of a portion of Tax Map 151, Parcel 12.3,
which is owned by Thomas Edward Skinner with Life Estate and Brenda
Skinner Dorn, for 62 square feet, more or less, permanent utility and
maintenance easement and 247 square feet, more or less, temporary
construction easement in connection with the Jamestown Sanitary Sewer
Project, 50215.
11.
Motion to authorize condemnation of a portion of Tax Map 151, Parcel 12.6
and Parcel 12.9, which is owned by Thomas Edward Skinner for:
Parcel 12.6 - 197 square feet, more or less, permanent utility and
maintenance easement and 471 square feet, more or less, temporary
construction easement
Parcel 12.9 - 197 square feet, more or less, permanent utility and
maintenance easement and 469 square feet, more or less, temporary
construction easement in connection with the Jamestown Sanitary Sewer
Project, 50215.
I
2
I
12.
Motion to authorize condemnation of a portion of Tax Map 151, Parcel 5.3,
which is owned by David Todd Green, for 797 square feet, more or less,
permanent utility and maintenance easement and 1,631 square feet, more or
less, temporary construction easement in connection with the Jamestown
Sanitary Sewer Project, 50215.
13. Motion to authorize condemnation of a portion of Tax Map 150, Parcel 9.1,
which is owned by Davis W. Morgan, for 5,996 square feet, more or less,
permanent utility and maintenance easement and 6,845 square feet, more or
less, temporary construction easement in connection with the Jamestown
Sanitary Sewer Project, 50215.
Mr. Mays: I so move we approve the consent agenda.
Mr. Colclough: Second.
Motion adopted unanimously.
7.
Motion to approve the firm of Systems and Software, Inc. to provide the
Customer Services System subject to the final contract approval of the
Administrator, Attorney, IT Director and Utilities Director and to provide a
Project Budget of $2,750,000 from the 2000 Bond Issue and an Annual
Maintenance Budget of $223,492 from the Utilities Department beginning in
2004.
-I
After a lengthy discussion, Mr. Wall: Just for the record I want everyone to
understand that there is no performance bond in this contract. However, we negotiated
with the best protections we could get for the City by virtue of the milestones that are in
there, by virtue of the fact that we have withheld more than 50% of the money until it is
in the production mode. Even though we are signing off on various phases, the bulk of
the money doesn't come until it's in a production mode.
Mr. Colclough: I make a motion to approve.
Mr. Boyles: Second.
Motion adopted with Mr. Mays voting "Present".
14. Augusta Utilities Customer Services Accounts Receivable First Ouarter 2002
Report.
Mr. Colclough: I move we receive this as information.
I
Mr. Mays: Second.
3
Motion adopted unanimously.
15.
Approve Amendment No.4 (Year 2002 Agreement Modification) to
Agreement with OM! for a 2002 budget cost of $5,722,680. (Funded by
Account No. 506043310-5211110)
Mr. Colclough: I so move.
Mr. Mays: Second.
Motion adopted unanimously.
16. Approve award of contract to Construction Perfected in the amount of
$456,752.85 for construction of the Peach Orchard 12" Water Main.
(Funded by Account Number: 509043410-5425110/80110725-5425110)
Mr. Mays: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
Addendum Item 1. Discussion of Mr. Small's front yard. (Requested by
Commissioner Cheek)
Mr. Cheek: We told this man that we would restore his yard to its previous
condition when we built this drainage project. Bermuda sod should have been placed in
there and you can see from some pictures I have that there is a lot of rye grass there. This
needs to be handled and not put off any longer. I have spoken to the person in charge of
the project about this matter, and I would like to see disciplinary action taken against him
if this is not taken care ofin thirty days.
Mr. Wall: I think the direction should go to the Administrator to handle the
matter and see that it is corrected.
Mr. Kolb: We will bring a report back to the Committee within thirty days unless
there is some other reason why we can't get this done.
After further discussion, Mr. Colclough: I move we receive this as information
and receive a report back in thirty days.
Mr. Boyles: Second.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
"Lena J. Ronner
Clerk of Commission
4
I
I
I