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HomeMy WebLinkAbout04-29-2002 Meeting ENGINEERING SERVICES AGENDA COMMITTEE ROOM - April 29, 2002 3:00 P. M. 1. Motion to authorize condemnation ofa portion of Tax Map 11, Parcel 103, which is owned by Les Agner, for a right-of-way in connection with the Warren Road Improvement Project, more particularly described as 312.5 square feet, more or less, of right-of-way. 2. Motion to authorize condemnation of Tax Map 110-4", Parcel' 138, wfuch is owned by Stephen H. Steinberg, for 696.38 square feet, more or less, of right-of-way in connection with the Windsor Spring Road Improvement Project, Section B. 3. Motion to approve an Option for Right-of-Way between New Horizon Church of Augusta, as owner, and Augusta, Georgia, for a purchase price of$5,692.00. 4. Motion to approve additionai15 foot easement parallel and contiguous to existing right-of-way crossing a portion of the landfill propetty and to accept preconstruction damage release in the amount of$300.00. 5. Motion to approve Pipeline Crossing Agreement with CSX Transportation, Inc. for 42" raw water line. 6. Approve award of contract to Beam's Pavement Maintenance Company, Inc. in the amount of $684,762.36 for construction of the Tobacco Road 16" Water Main. (Funded by Account Number 509043410-5425110/80110106-5425110) 7. Approve award of contract to W. A. Barnett Construction in the amount of $148,109.15 for construction of the Avondale Heights Sanitary Sewer. (Funded by Account Number 509043420-5425210/80150115-5425210) 8. Approve award of contract to Blair Construction in the amount of $382,670; 10 for construction of the Kemp Drive Sanitary Sewer based on the preliminRry evaluation of bids received. (Funded by Account Number 509043420- 5425210/80150040-5425210) 9. Approve reimbursement of $20,467.50 to Chaplin Company, 1401 Main Street, Suite 115, Columbia, SC 29211 for water main installation upgrade. 10. Authorize hiring ofa Design Engineer m, salary grade 53, with the working title of Project Manager, to monitor design and construction activities on the proposed Judicial Center. 11. Report from Sidewalk Sub-Committee. (Requested by Mr. Mays) 12. Authorize the lease of approximately 5,500 SF in the Hatcher Building to house the Law Department, Facilities Management and additional Arlmini~trator's staff. This also includes relocation of the Print Shop to the space currently occupied by Facilities Management in the Municipal Building Annex. The estimated cost for construction, data and co=unications to accomplish this move is $49,000. The County Attorney is working on the lease terms. 13. Approve a Professional Services Agreement with BMS Enterprises in an amount not to exceed $35,000.00 to provide program management support to the Solid Waste Division of the Public Works and Engineering Department. Funding for this agreement is from unused salaries in this program as a result of this position being vacant. 14. Approve a Supplemental Agreement with CH2Mhill in an amount not to exceed $107,224.00 to provide program and project management support to the One Percent Sales Tax Program in the Public Works and Engineering Department. Funding for this agreement is from unused salaries in this program as a result of these positions being vacant. 15. Approve contract to purchase 25.6 acres for the Butler Creek Greenbelt and expenditure of Greenspace funds for said purpose. 16. Approve the creation and classification of a Safety Officer for the Public Works and Engineering Department and approve funding for the position. I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - April 29, 2002 3:00 P. M. PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Colclough, Co- Chairman; Mays and Boyles, members; Jim Wall, Attorney; George Kolb, Administrator; Max Hicks, Utilities Dept. Director; Teresa Smith, Public Works Director; Lena Bonner, Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit and Hons. Hankerson and Williams, Commissioners. Deletion from the agenda: Item 16. (No objection to deleting this item from the agenda) CONSENT AGENDA ITEMS: 1. Motion to authorize condemnation of a portion of Tax Map 11, Parcel 103, which is owned by Les Agner, for a right-of-way In connection with the Warren Road Improvement Project, more particularly described as 312.5 square feet, more or less, of right-of-way. I 2. Motion to authorize condemnation of Tax Map 110-4, Parcel 138, which is owned by Stephen H. Steinberg, for 696.38 square feet, more or less, of right- of-way in connection with the Windsor Spring Road Improvement Project, Section B. 3. Motion to approve an Option for Right-of-Way between New Horizon Church of Augusta, as owner, and Augusta, Georgia, for a purchase price of $5,692.00. 4. Motion to approve additional 15 foot easement parallel and contiguous to existing right-of-way crossing a portion of the landfill property and to accept preconstruction damage release in the amount of $300.00. 6. Approve award of contract to Beam's Pavement Maintenance Company, Inc. In the amount of $684,762.36 for construction ofthe Tobacco Road 16" Water Main. (Funded by Account Number 509043410-5425110/80110106- 5425110) 7. Approve award of contract to W. A. Barnett Construction in the amount of $148,109.15 for construction of the Avondale Heights Sanitary Sewer. (Funded by Account Number 509043420-5425210/80150115-5425210) I 8. Approve award of contract to Blair Construction in the amount of $382,670.10 for construction of the Kemp Drive Sanitary Sewer based on the preliminary evaluation of bids received. (Funded by Account Number 50904342~5425210/80150040-5425210) I 12. Authorize the lease of approximately 5,500 SF in the Hatcher Building to house the Law Department, Facilities Management and additional Administrator's staff. This also includes relocation of the Print Shop to the space currently occupied by Facilities Management in the Municipal Building AnneL The estimated cost for construction, data and communications to accomplish this move is $49,000. The County Attorney is working on the lease terms. 14. Approve a Supplemental Agreement with CH2Mhill in an amount not to exceed $107,224.00 to provide program and project management support to the One Percent Sales Tax Program in the Public Works and Engineering Department. Funding for this agreement is from unused salaries In this program as a result of these positions being vacant. 15. Approve contract to purchase 25.6 acres for the Butler Creek Greenbelt and expenditure of Greenspace funds for said purpose. Mr. Colclough: I move for approval. Mr. Mays: Second. Motion adopted unanimously. I 5. Motion to approve Pipeline Crossing Agreement with CSX Transportation, Inc. for 42" raw water line. Mr. Boyles: I move for approval. Mr. Colclough: Second. Motion adopted unanirnously. 9. Approve reimbursement of $20,467.50 to Chaplin Company, 1401 Main Street, Suite 115, Columbia, SC 29211 for water main installation upgrade. Mr. Boyles: I move for approval. Mr. Colclough: Second. Motion adopted lInanimously. 10. Authorize hiring of a Design Engineer ill, salary grade 53, with the working title of Project Manager, to monitor design and construction activities on the I 2 proposed Judicial Center. I Mr. Boyles: I'd like to make a motion to put this on hold until we can look and see if we can get a more high powered salary grade. Mr. Mays: I'll second it to get it on the floor. Mr. Kolb: I would like to look at the option of also using a construction manager to manage this project. But we may still have to hire someone after we look at it further. Mr. Chairman: Can we amend the motion to send it to Administrative Services? Mr. Mays: I'll so move. Mr. Colclough: Second. Motion adopted unanimously. 11. Report from Sidewalk Sub-Committee. (Requested by Mr. Mays) ,I , Ms. Smith: On February I the sub-committee decided to select an engineering firm to develop a conceptual layout for Glenn Hills Drive so that the sidewalk could be placed in the [mal location if at all possible. That was approved on February 20 with authorization coming from the Commission to utilize funds from an existing sidewalk account. The documents were prepared to go out to the engineering community for a request for proposals so that it could be sent through Purchasing. On March 22 we received a letter from Dr. Larke requesting funding for the Wilkinson Garden Elementary School. I was under the impression that the priorities of the school board had changed, and that they were requesting that instead of doing Glenn Hills we do Wilkinson Gardens. We had a meeting on April 16 where we discussed this with our sidewalk sub- committee where there were representatives from the school board and we were informed that that was not the case. That letter was for an additional project that was being requested. We also discussed moving forward with doing the sidewalks without going out to an engineering consulting firm. The last direction was to move forward and get some bids from an engineering fIrm to put in sidewalks, be it asphalt, concrete and to determine whether or not we'd be able to do it without having the design work done. We can get some costs on putting in some asphalt sidewalks but I don't know what other problems that might create since it doesn't address any drainage issues. Mr. Hankerson: I would just like to see us proceed with this project since it is such an important safety issue. Mr. Chairman: It sounds as though we need to get some sidewalks in there as soon as we can. I 3 Ms. Smith: It would help me to know whether what we put in is temporary or permanent and how many issues need to be addressed as we put it in. We would also need to know if it would be asphalt or concrete. I Mr. Chairman: What would the time frame be if we started designing right now to have a design in place before we even get funded? Ms. Smith: Probably three months to do a concept. Mr. Hankerson: I think we need to go ahead with the temporary sidewalks. Ms. Smith: Just to build a sidewalk in the existing right-of-way, a concrete sidewalk, the estimate we have and I think that was the first estimate I brought to the sub- committee was about $536,000. We have just under $250,000 available. Mr. Mays: Could you deal with it on the more developed side? Mr. Chairman: I think the sub-committee needs to decide what is needed so we can do it here. Mr. Hankerson: The concrete sidewalk is most probably needed on the middle school side because that is where almost everyone walks. Ms. Smith: It will be about $300,000 to put it on one side. I, , Mr. Hankerson: I think we need to find the money from somewhere. Mr. Mays: I would like to see the actual cost to do the sidewalk on one side and I'll so move. Mr. Colclough: Second. Ms. Smith: Which side? Mr. Hankerson: The Glenn Hills Middle School side. After further discussion, the motion was adopted unanimously. 13. Approve a Professional Services Agreement with BMS Enterprises in an amount not to exceed $35,000.00 to provide program management support to the Solid Waste Division of the Public Works and Engineering Department. Funding for this agreement is from unused salaries In this program as a result of this position being vacant. Mr. Mays: I so move. 1 4 I Mr. Colclough: Second. Motion adopted unanimously. ADJOURNMENT: There being no further discussion, the meeting was adjourned. Lena J. Bonner Clerk of Commission nWID I 1 5