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Home My WebLink About01-24-2002 Meeting ENGINEERING SERVICES AGENDA COMMITIEE ROOM - January 24, 2002 3:00 P. M. 1. Motion to approve the City's match of the Augusta State University's Transportation Enhancement Activity (TEA) Project. (Deferred from January 7 Engineering Services) 2. Discuss/receive as information list regarding total dollar amounts for construction - contracts-awardea fovanous companies: "(Requested 1Jy ~CoIriinis-siorierWill1ariis) (Deferred from January 7 Engineering Services) 3. Report from the sub-committee regarding the location of a funding source for sidewalk improvements along Glenn Hills Drive. (Referred from January 7 Engineering Services) 4. Consider a request from J\;[rs. Florine Y. Taylor for relief from the full payment of charges for streetlights along Deans Bridge Road. 5. Presentation by Mr. Roy Simpkins, Jr. regarding the Trees & Landscape Department. 6. Presentation by Mr. Patrick J. McCraith regarding the proposal to operate Roll'n Franks in the downtown area 7. Motion to approve authorization to solicit an Investment Manager for the anticipated 2002 Water and Sewer Revenue Bond issue through Requests for Proposals from qualified municipal bond underwriters to serve as Sole or Senior Manager for the proposed Water & Sewer Revenue Bonds. 8. Motion to approve execution of Georgia Power Company's Govemmental Easement Agreement No. 30616 (Augusta Newsprint 230KV Transmission Line Right-of-Way). 9. Approve a proposal in the amount of $349,300.00 to Stevenson & Palmer Engineers, Inc. for providing engineering services for the Phase I replacement of the Main Interceptor Project. 10. Motion to approve Augusta Utilities Customer Services Accounts Receivable Fourth Quarter 2001 Report. 11. Motion to approve License Agreement with St. Paul's Church for area noted as "Special Use Area" to be used for a playground designed for use by disabled children. 12. Approve a proposal from ZEL Engineers, Inc. in the amount of $59,828 to provide professional services on the Auxiliary Pump Station Improvement Project. 13. Approve Change Order #4 to Blair Construction, Inc. for additional work performed to accomplish satisfactory leakage testing and to make final quantity adjustments (deductions and overruns) in accordance with the terms of the unit price contract. 14. Approved a proposal from Qore Property Sciences in the amount of $52,000 to provide geotechnical services on the Raw Water Pump Station Upgrade Capabilities. 15. Issue Request for Proposals for providing "Find and Fix" Sanitary Sewer System Rehabilitation and Project Management. 16. Authorize Public Works & Engineering Department to prepare and submit a section 319(h) FY Nonpoint Source Implementation Grant Application for the Augusta Area. 17. Authorize the Augusta Utilities Department to notify participating firms of the selection results and proceed with negotiations to contract for services on the Automated Meter Reading Systems Project. 18. Receive as information status of bids for the Solid Waste Collection Contract Phase II. I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - January 24,2002 3:00 P. M. PRESENT: Hons. Cheek, Chairman; Colclough, Co-Chairman; Boyles, member; George Kolb, Administrator; Michael Greene, Asst. Director of Public Works- Operations Division; Max Hicks, Utilities Dept. Director; Drew Goins, Asst. Director of Utilities Dept. - Water Production Division; Doug Cheek, Asst. Director of Utilities Dept. - Construction Division; Alma Stephenson, Utilities Dept. Customer Service Manager; Teresa Smith, Public Works Director; Allen Saxon, Utilities Dept.; Rick Acree, Asst. Director of Public Works - Facilities Management Division; Ron Crowden, Fleet Manager; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Bob Young, Mayor and Mays, member. Also Present: George Eskola ofWJBF Television, Heidi Williams of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. Bridges, Hankerson, Beard and Williams, Commissioners. Item deleted and to be considered at next Engineering Services Committee meeting: I 3. Report from the sub-committee regarding the location of a funding source for sidewalk improvements along Glenn Hills Drive. (Referred from January 7 Engineering Services) CONSENT AGENDA ITEMS: 2. Discuss/receive as information list regarding total dollar amounts for construction contracts awarded to various companies. (Requested by Commissioner Williams) (Deferred from January 7 Engineering Services) (To be considered at next Finance Committee meeting) 7. Motion to approve authorization to solicit an Investment Manager for the anticipated 2002 Water and Sewer Revenue Bond issue through Requests for Proposals from qualified municipal bond underwriters to serve as Sole or Senior Manager for the proposed Water & Sewer Revenue Bonds. 8. Motion to approve execution of Georgia Power Company's Governmental Easement Agreement No. 30616 (Augusta Newsprint 230KV Transmission Line Right-of-Way). 9. Approve a proposal in the amount of $349,300.00 to Stevenson & Palmer Engineers, Inc. for providing engineering services for the Phase I replacement of the Main Interceptor Project. I 11. Motion to approve License Agreement with St. Paul's Church for area noted as "Special Use Area" to he used for a playground designed for use by disabled children. I 13. Approve Change Order #4 to Blair Construction, Inc. for additional work performed to accomplish satisfactory leakage testing and to make fmal quantity adjustments (deductions and overruns) in accordance with the terms of the unit price contract. 14. Approved a proposal from Qore Property Sciences in the amount of $52,000 to provide geotechnical services on the Raw Water Pump Station Upgrade Capabilities. 15. Issue Request for Proposals for providing "Find and Fix" Sanitary Sewer System Rehabilitation and Project Management. 16. Authorize Public Works & Engineering Department to prepare and submit a section 319(h) FY Nonpoint Source Implementation Grant Application for the Augusta Area. 17. Authorize the Augusta Utilities Department to notify participating firms of the selection results and proceed with negotiations to contract for services on the Automated Meter Reading Systems Project. Mr. Colclough: I so move. I Mr. Boyles: Second. Motion adopted lIn~nimously. 1. Motion to approve the City's match of the Augusta State University's Transportation Enhancement Activity (TEA) Project. (Deferred from January 7 Engineering Services) At this time Dr. Bloodworth and Ms. Hamrick from Augusta State University appeared before the Committee and made a short presentation regarding the above item. Ms. Smith stated that adequate funds were available for this project. Mr. Colclough: I so move. Mr. Boyles: I'll second it. Motion adopted unanimously. 4. Consider a request from Mrs. Florine Y. Taylor for relief from the full I 2 payment of charges for street lights along Deans Bridge Road. I At this time Mrs. Taylor appeared before the Committee regarding the above item. Mr. Colclough: I want to make a motion today that we refund Mrs. Taylor her money and take her off those tax rolls for payments for street lights. Mr. Chairman: Would you add to that that we look at the same thing for the people on Highway 25? We have that same problem there. Mr. Colclough: I'll add that to the motion. Mr. Boyles: I'll second that. Mr. Bridges: This issue has corne up before and there are several people who have been through the same thing. The Attorney was instructed at that time to corne back with an ordinance to the Commission that took the burden off the property owner and distributed it on the property tax throughout the county because everybody really enjoys those lights. I checked with the attorney last year and sometime in the first part of this year he is to bring that back to the Commission to do that. I understand it will be back in a month or maybe two. '1 Mr. Chairman: We will get a report back on that at the next Committee meeting and affix a timeline to a completion date on this. Ms. Smith: As we decide to remove property owners from this assessment, we need to identify a funding source to replace those monies because Georgia Power still has to get paid. Mr. Chairman: Just for the record we will be instituting a commitment tracking system which I'm going to manage for this committee and when we affix names to them, there will be completion dates and progress reports on them so we'll start seeing some things like this won't languish on the vine for four or five months. Mr. Beard: How much would we refund her? Mrs. Taylor: It is $202.50. Ms. Smith:. Where would this money come from? Mr. Kolb: There will be a deficit of $202.50 in the street lighting fund until next year and we can recover the cost through a special assessment. '1 Motion adopted unanimously. 3 5. Presentation by Mr. Roy Simpkins, Jr. regarding the Trees & Landscape Department. (Mr. Simpkins did not appear before the Committee) I 6. Presentation by Mr. Patrick J. McCraith regarding the proposal to operate Roll'n Franks in the downtown area. At this time Mr. McCraith appeared before the Committee regarding the above item. He presented his proposal to operate a mobilized vending cart on Broad Street and in the downtown area. Ms. Flournoy noted that an ordinance would probably have to be drawn to regulate situations of this type. Mr. Kolb: This has been done in other cities and what they have done is to pass an ordinance that issued a peddler's license or transient vendor's license where they can operate this type of business. There would be criteria that would have to be met. Mr. Colclough: I so move to approve. Mr. Boyles: Second. After further discussion, Mr. Kolb: I was going to suggest that we get together with the attorney's office and come back to either the Commission or the committee with criteria for granting a peddler's license. I Mr. Colclough: I'd like to amend my motion to receive this as information and once the Administrator and the lawyer get together, we bring back the criteria for final approval. Mr. Cheek: We can get a report back at the next meeting. Amendment to the motion dies for lack of a second. Mr. Cheek: We'll go back to the original motion and can we amend that to get a report back from the attorney on our street vendor's license process? Mr. Boyles: I'll second it. Motion adopted unanimously. 10. Motion to approve Augusta Utilities Customer Services Accounts Receivable Fourth Quarter 2001 Report. Mr. Colclough: I move we receive this as information. I 4 I Mr. Boyles: Second. Motion adopted unanimously. 12. Approve a proposal from ZEL Engineers, Inc. in the amount of $59,828 to provide professional services on the Auxiliary Pump Station Improvement Project. After a short discussion, Mr. Boyles: I so move we approve. Mr. Colclough: Second. Motion adopted unanimously. 18. Receive as information status of bids for the Solid Waste Collection Contract Phase IT. I Ms. Smith made a presentation outlining the sections identified for service and the low bidders for each of these sections. She noted that public meetings have been tentatively set up to meet with citizens in these areas, and that a recommendation for contract award will be brought back to the committee on February 25. A presentation will be made to the Commission on March 5 for approval and the start date will then be 90 days after Commission award of the contract. Once the award and a start date have been determined, the implementation plan will be presented. After further discussion of the matter, Mr. Boyles: I'd like to go ahead and make a motion that we receive this as information. Mr. Colclough: Second. Motion adopted unanimously. Ms. Smith announced that a stakeholders meeting presenting a layout for the St. Sebastian project is scheduled for January 29 at I :30 at the Julian Smith Barbeque Pit. The Deputy Clerk: We have a request from the Attorney's office to add one item. Mr. Colclough: I move we add it. J\;[r. Boyles: Second. Motion adopted nnAnimously. '1 Motion to approve Easement agreement with Georgia Power for property located on Essie McIntyre Blvd. 5 nWill Mr. Colclough: I so move. I Mr. Boyles: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission I I. 6