HomeMy WebLinkAbout12-10-2001 Meeting
ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM-December 10,2001
3:00 P. M.
1. Report from the Administrator regarding sewer backup and other flooding
problems in Fashion Place area. (Deferred from Engineering Services November
26,2001)
2. Presentation by Ms. Teresa Crips, SWAP & W A Program Manager for Parsons
ES, regarding the SWAP (Source Water Assessment Plan) and W A (Watershed
Assessment Plan) Programs.. (Deferred from Engineering Services November 26,
2001)
3. Motion to approve acceptance of Deeds of Dedication to Nixon Drive and
associated utilities. (Deferred from Engineering Services November 26,2001)
4. Motion to authorize condemnation ofa portion of Tax Map 25-2, Parcel 114.01,
which is owned by Brookside West, LLC for a right-of-way in connection with
the Rae's Creek Channel Improvements Project, Phase III.
5. Motion to authorize condemnation of a portion of Tax Map 17, Parcel 4, which is
owned by Howard J. Fambrough, for a temporary construction easement in
connection with the Warren Road Improvement Project.
6. Motion to authorize condemnation ofa portion of Tax Map 95, Parcel167, which
is owned by Kendall K.. Kirby, for a right-of-way in connection with the Barton
Chapel Road Improvement Project, Phase II, more particulat1y described as
787.20 square feet, more or less, of right-of-way and 498.76 square feet, more or
less, of temporary construction easement.
7. Motion to authorize condemnation ofa portion of Tax Map 83, Parce1209, which
is in the name of Calvin Rockefeller Wright, for a right-of-way in connection with
the Barton Chapel Road Improvement Project, Phase II, more particulatly
described as 1,001.13 square feet, more or less, of right-of-way and 553.27 square
feet, more or less, of temporary construction easement.
8. Motion to authorize condemnation ofa portion of Tax Map 98-2, Parce1107,
which is owned by Edward R.. Elsey, Jr., for a right-of-way in connection with the
Bungalow Road Improvement Project, more particularly described as 5,635.11
square feet, more orless, of right-of-way and2,910.38 square feet, more or less,
of temporary construction easement
9.
Motion to authorize condemnation ofa portion of Tax Map 86-3, Parcel 101,
which is owned by Ravenel Wilmot Te=ll, Jr., for a right-of-way in connection
with the Bungalow Road Improvement Project, more particularly described as
561.42 square feet, more orless, of right-of-way and 1,150.89 square feet, more
or less, of temporary construction easement
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10. Motion to renew or extend Utility Collections Limited Contract which expires on
December 21,2001.
11. Approve Change Order #5 in the amount of $226,794.42 to Mabus Construction
Company for additional work to be completed on the Mid-City Sanitary Sewer
Relief Force Main Project. (Funded by Acct #508043420/5425210)
12. Approve a proposal from Graves Water Services, Inc. in the amount of$145,000
to provide the design, facility installation, groundwater sampling, and laboratory
analysis of groundwater from the proposed site of the Kimberly Clark wellfield.
13. Approved the Expedited Enforcement Compliance Order and Settlement
Agreement proposed by Georgia EPD in response to an unpermitted discharge
from the wastewater collection system.
14. Approve award of the contract to construct Phase III of the Wetlands Treatment
Area (project 80275) which will be opened on December 7,2001.
15. Approve a proposal in the amount of $47,300.00 to Stevenson & Palmer
Engineers, Inc. for providing engineering services for the installation of industrial
sampling and metering equipment at previously identified sites.
16. Approve the award for the construction of Project 30200 to Hebbard Electric, who
submitted a low bid of$412,300.
17. Authorize Public Works Department to include Saxon Drive in the Paving Dirt
Roads Program and add to the bottom of the Paving Dirt Roads Priority List
18. Authorize Public Works and Engineering to award the contract to the low bidder,
Blair Construction, in the amount of $612,579.00 subject to the receipt of signed
contracts and proper bonds on the Paving Various Roads, Phase VII Project
19. Approve the Local Government Project Agreement with the Georgia Department
of Transportation for utilities on S. R. 56 @ Goshen Road Intersection
Improvements. Also approve Capital Project Budget (CPB #323-04-201823161)
in the amount of $88,000 funded from Special One Percent Sales Tax, Phase III
($22,000) and the Special One Percent Sales Tax, Phase III Recapture ($66,000)
to cover the Public Works portion of the utilities relocation costs.
20.
Approve Local Government Project Agreement with the Georgia Department of
Transportation for utilities on S. R. 121 @ Windsor Spring Road Upgrade Traffic
Signals Project. Also approve Capital Project Budget (CPB #322-04-201822661)
in the amount of $85,800 funded from Special One Percent Sales Tax Phase III
Recapture.
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21. Receive as information a presentation of results for pre-qualified engineering
firms responding to request for qualifications to perform work for the Public
Works & Engineering Department.
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ENGINEERING SERVICES
COMMITTEE
COMMITIEE ROOM - December 10,2001
3:00 P. M.
PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman;
Colclough and Mays, members; Jim Wall, Attorney; George Kolb, Administrator; Max
Hicks, Utilities Dept. Director; Doug Cheek, Asst. Director of Utilities - Construction
Division; Drew Goins, Asst. Director of Utilities - Water Production Division; Allen
Saxon, Asst. Director of Utilities - Wastewater; Teresa Smith, Public Works Director;
Sandra Grimes, Pre-Construction Engineer; Hameed Malik, Environmental Engineer;
Walter Hornsby, Deputy Administrator; Nancy Morawski, Deputy Clerk of Commission.
Also Present: Stacey Eidson of The Metropolitan Spirit, Rhonda Jones of The
Augusta Focus.
Mr. Chairman: Mr. Wall has requested that we pull Item 3 from the agenda and
bring it back next time.
CONSENT AGENDA ITEMS:
4. Motion to authorize condemnation of a portion of Tax Map 25-2, Parcel
114.01, which is owned by Brookside West, LLC for a right-of-way in
connection with the Rae's Creek Channel Improvements Project, Phase m.
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5.
Motion to authorize condemnation of a portion of Tax Map 17, Parcel 4,
which is owned by Howard J. Fambrough, for a temporary construction
easement in connection with the Warren Road Improvement Project.
6. Motion to authorize condemnation ofa portion of Tax Map 95, Parcel 167,
which is owned by Kendall K. Kirby, for a right-of-way in connection with
the Barton Chapel Road Improvement Project, Phase II, more particularly
described as 787.20 square feet, more or less, of right-of-way and 498.76
square feet, more or less, of temporary construction easement.
7. Motion to authorize condemnation of a portion of Tax Map 83, Parce1209,
which is in the name of Calvin Rockefeller Wright, for a right-of-way in
connection with the Barton Chapel Road Improvement Project, Phase II,
more particularly described as 1,001.13 square feet, more or less, of right-of-
way and 553.27 square feet, more or less, of temporary construction
easement.
8.
Motion to authorize condemnation of a portion of Tax Map 98-2, Parcel 107,
which is owned by Edward R. Elsey, Jr., for a right-of-way in connection
with the Bungalow Road Improvement Project, more particularly described
as 5,635.11 square feet, more or less, of right-of-way and 2,910.38 square feet,
more or less, of temporary construction easement.
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9.
Motion to authorize condemnation of a portion of Tax Map 86-3, Parcel 101,
which is owned by Ravenel Wilmot Terrell, Jr., for a right-of-way in
connection with the Bungalow Road Improvement Project, more particularly
described as 561.42 square feet, more or less, of right-of-way and 1,150.89
square feet, more or less, oftemporary construction easement.
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10. Motion to renew or extend Utility Collections Limited Contract which
expires on December 21, 2001.
12. Approve a proposal from Graves Water Services, Inc. in the amount of
$145,000 to provide the design, facility installation, groundwater sampling,
and laboratory analysis of groundwater from the proposed site of the
Kimberly Clark wellfield.
13. Approve the Expedited Enforcement Compliance Order and Settlement
Agreement proposed by Georgia EPD in response to an unpermitted
discharge from the wastewater collection system.
16. Approve the award for the construction of Project 30200 to Hebbard
Electric, who submitted a low bid of $412,300.
19.
Approve the Local Government Project Agreement with the Georgia
Department of Transportation for utilities on S. R. 56 @ Goshen Road
Intersection Improvements. Also approve Capital Project Budget (CPB
#323-04-201823161) in the amount of $88,000 funded from Special One
Percent Sales Tax, Phase ill ($22,000) and the Special One Percent Sales
Tax, Phase ill Recapture ($66,000) to cover the Public Works portion ofthe
utilities relocation costs.
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20. Approve Local Government Project Agreement with the Georgia
Department of Transportation for utilities on S. R. 121 @ Windsor Spring
Road Upgrade Traffic Signals Project. Also approve Capital Project Budget
(CPB #322-04-201822661) in the amount of $85,800 funded from Special One
Percent Sales Tax Phase ill Recapture.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
1.
Report from the Administrator regarding sewer backup and other flooding
problems in Fashion Place area. (Deferred from Engineering Services
November 26, 2001)
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Mr. Saxon reported that they are continuing to work in this area to inspect the
lines and clean them of anything that obstructs the flow. He noted that they are waiting
for a significant rain to see if and how that will impact the situation. He stated that they
would have a report back to the Committee at the first meeting in January.
Mr. Colclough: I move we receive this as information.
Mr. Cheek: Second.
Motion adopted unanimously.
2. Presentation by Ms. Teresa Crisp, SWAP & W A Program Manager for
Parsons ES, regarding the SWAP (Source Water Assessment Plan) and W A
(Watershed Assessment Plan) Programs. (Deferred from Engineering
Services November 26, 2001)
Ms. Crisp made a short presentation regarding the progress made on the Source
Water Assessment Plan and the Watershed Assessment Plan.
Mr. Cheek: I move we receive this as information.
Mr. Colclough: I second it.
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Motion adopted unanimously.
11.
Approve Change Order #5 in the amount of $226,794.42 to Mabus
Construction Company for additional work to be completed on the Mid-City
Sanitary Sewer Relief Force Main Project. (Funded by Acct
#508043420/5425210)
After a discussion of the matter, Mr. Cheek: A motion to approve.
Mr. Mays: Second.
After further discussion, the motion was adopted with Mr. Mays voting No.
14. Approve award of the contract to construct Phase ill of the Wetlands
Treatment Area (Project 80275) which will be opened on December 7, 2001.
Mr. Saxon: We recommend award of this contract to Chandler Construction
Company based on their low bid of$I,532,897.00.
Mr. Cheek: I move to approve.
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Mr. Colclough: I'll second it.
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Motion adopted unanimously.
15.
Approve a proposal in the amount ofS47,300.00 to Stevenson & Palmer
Engineers, Inc. for providing engineering services for the installation of
industrial sampling and metering equipment at previously identified sites.
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Mr. Cheek: I move to approve.
Mr. Colclough: Second.
Motion adopted unanimously.
17. Authorize Public Works Department to include Saxon Drive in the Paving
Dirt Roads Program and add to the bottom of the Paving Dirt Roads
Priority List.
Mr. Chairman: Most of this road is paved except for a small portion. We had
proof presented to us after we developed our standards for paving dirt roads that we had a
deed showing our acceptance of that dirt portion in 1991, and we failed to put this on the
dirt road list. It is our property and the motion here is to accept Saxon Drive on the Dirt
Roads List. I'd like to see us accept it on that list, to score it and place it in the location
of whatever score it comes up with.
Mr. Cheek: I move to approve.
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Mr. Colclough: Second.
Mr. Mays asked about other dirt roads that had been left out of the list from the
beginning and have been placed at or near the bottom of the list.
Motion adopted with Mr. Mays voting Present.
18. Authorize Public Works and Engineering to award the contract to the low
bidder, Blair Construction, in the amount of $612,579.00 subject to the
receipt of signed contracts and proper bonds on the Paving Various Roads,
Phase VII Project.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
21.
Receive as information a presentation of results for pre-qualified engineering
firms responding to request for qualifications to perform work for the Public
Works & Engineering Department.
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Ms. Smith: We will have contracts coming to you on Tuesday for these projects
with our recommendations for the award.
Mr. Cheek: I would like to see us add at some point in the future is some type of
point deduction for work done outside our requested windows of performance, such as on
time and performance, where we give negative points for substandard work.
Ms. Smith: All right.
Mr. Cheek: A motion to approve.
Mr. Chairman: I'll second it to get it on the floor.
Motion adopted unanimously.
Mr. Chairman: I'd like to have a volunteer from the Commission to serve on a
sub-committee concerning an automatic meter reading system.
Mr. Cheek indicated his agreement to serve on that sub-committee.
ADJOURNMENT: There being no further business, the meeting was adjourned.
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Nancy W. Morawski
Deputy Clerk of Commission
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