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HomeMy WebLinkAbout10-29-2001 Meeting I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - October 29,2001 3:00 P.M. 1. Augusta Utilities Customer Services Accounts Receivable Third Quarter 2001 Report. 2. Approve award of contract to Alrich Electric Contracting Co. Inc. to reroute electrical service for Fire Station #3. Contract is in the amount of$1 1.200.00. This is the low bid. 3. Approve to authorize condetnnation of a portion of Tax Map 86-3, Parcel 134, which is owned by Willie L Davis, for right-of-way on the Bungalow Road Improvement Project. 4. Approve the Deed of Dedication and Road Resolution(s) submitted by the Public Works and Engineering Department for Dolphin Way and Spirit Creek Drive. 5. Motion to approve an Option for Right-of-Way belween Wesley B. Cnmmings, as owner, and Augusta, Georgia, for the following property for a purchase price of $3,000.00: 1,054.29 square feet, more or less, of right-of-way and 815.70 square feet, more or less, of temporary construction easement. I 6. Approval to authorize condetnnation of a portion of Tax Map 86-3, Parcel 40, which is owned by Evelyn F. Hrabovsky, for right-of-way on the Bungalow Road Improvement Project. 7. Approval to authorize condetnnation ofa portion of Tax Map 83, Parcel 37.3, which is owned by Kukhui Tae Yu, K.i Cheul Yu and Man Pok Tae, for right-of- way on the Barton Chapel Road Improvement Project, Phase IT. 8. Approve the Deed of Dedication, Maintenance Agreements, and Road Resolution(s) submitted by the Engineering and Utilities Departments for Barnett Crossing Subdivision, Section 1. .9. Approve Change order #3 to South Atlantic Construction for additional work to be completed at the Little Spirit Creek Groundwater Treatment Plant No.3 Facility (Project W-3B.l). 10. Approve Change Order #3 to Blair Construction, Inc. for additional work to be completed on the 18" Raw Water Main Conversion Project. 11. Approve Capital Project Budget (CPB # 322-04-292822678) Change Number One in the amount of $860,000.00 to be funded from Special One Percent Sales Tax Phase IT on the Barton Chapel Road, Phase IT Project. a - - ... 12. Approve Capital Project Budget (CPB # 323-04-201823371) Change Number One in the amount of$2,713,000 to be funded from Special One Percent Sales Tax Phase III on the Berkman's Road Improvements Project. 13. Approve Capital Project Budget (CPB # 323-04-296823665) Change Number Two in the amount of $70,900.00 to be funded from Special One Percent Sales Tax Phase III on the Morgan Road Improvements Project. I 14. Approve Capital Project Budget (CPB # 326-04-288811357) Change Number One in the amount of $440,000.00 to be funded from Special One Percent Sales Tax, Phase II. Also, authorize to let for bids the Raes Creek, Section III Project 15. Request for a performance audit of the Central Shop. (Requested by Mayor Young) 16. Authorize Public Works and Engineering to advertise for engineering services a request for qualifications on the East Boundary Drainage Improvements Project. Also approve Capital Project Budget (CPB #324-04-201824117) in the amount of $1,167,000.00 to be funded from Special One Percent Sales Tax Phase IV. 17. Authorize engineering services for the Augusta Richmond Counly Drainage Improvements Phase I & Phase II Project with W. R. Toole, Inc. in the amount of $169,850.00. Also approve Capital Project Budget (CPB # 323-04-201823101) for Phase I in the amount of$116,750.00 and Capital Project Budget (CPB # 323- 04-201823102) for Phase II in the amount of $53, I 00.00 to be funded from Counly Forces Grading and Drainage, Phase III (Acct. No. 323-04-29823081). I 18. Approve Supplemental Agreement to Cranston, Robertson & Whitehurst, P.C. in the amount of $128,294.35 for engineering services to convert existing plans to meet GDOT format requirements. Also approve Capital Project Budget (CPB # 323-04-296823215) Change Number One in the amount of$128,295.00 to be funded from Special One Percent Sales Tax Phase III. Also approve the Local Gove=ent Project Agreement for the Alexander Drive Improvements Project. 19. AuthOrIZe the AugUsta UtiliiiesDepartnient to notlfy-consiihmg engmeers orine selection results and proceed with negotiations to contract for engineering services on the Highland A venue Plant Upgrade Project. 20. Authorize the Augusta Utilities Department to proceed with the permanent closure of Central Avenue from Highland Avenue to Iris Street. 21. Approve Utilities Department proposal to extend an offer of employment to the selected candidate for Assistant Director - Finance and Administration in the amount of $58,000.00. I I 22. 23. Approve the site selection for the new Raw Water Intake and Surface Water Treatment Plant and request the authority to begin property acquisitions on the selected sites. Motion to approve an Option for Right-of-Way between Augusta Praise Tabernacle Church, Inc., as owner, and Augusta, Georgia, for the following property for a purchase price of$1,500.00: 511.72 square feet, more or less, of right-of-way; 522.05 square feet, more or less, of permanent drainage, utility and maintenance easement; and 1,336.62 square feet, more or less, oftemporary construction easement. 24. Motion to authorize condemnation ofa portion of Tax Map 122-1, Parcel 102, which is owned by SED Peach Orchard, LLC, for a right-of-way in connection with the Windsor Spring Road Improvement Project, more particularly described as 4,452 square feet, more or less, of right-of-way and 2,697 square feet, more or less, of temporary construction easement. 25. Motion to approve Agreement between Augusta and ANIC for funding for the Augusta Common Project. 26. I Motion to approve an Option for Right-of-Way between Trinity Manor, Inc., as owner, and Augusta, Georgia, for the following prqperty located at 2375 Barton Chapel Road for a purchase price of $590.00: 388.33 square feet, more or less, of right-of-way and 5,011.46 square feet, more or less, oftemporary construction easement. 27. Motion to authorize condemnation ofa portion of Tax Map 98-2, Parcel 24, which is owned by James A. Burke and Thomas J. Busbee, for a right-of-way in connection with the Bungalow Road Improvement Project, more particularly described as 413.60 square feet, more or less, of right-of-way; 301.24 square feet, more or less, of permanent utility easement; and 1,028.21 square feet, more or less, oftemporary construction easement. 28. Report from the Utilities Department regarding Broad Street sewer. (Deferred . -from Engineering Services meeting October--8, 2001) -. - -" -.. . . 29. Motion to approve an Ordinance amending Augusta Richmond County Code Section 3-5-86 so as to permit motorized carts on certain designated streets under the conditions set forth, and for other purposes. .. - - I ADDENDUM ENGINEERING SERVICES AGENDA October 29, 2001 3:00 P. M. ADDITION TO THE AGENDA: 1. Motion to approve a request from Hillcrest Baptist Church regarding the waiver of Landfill tipping fees for the removal of the remains of L & M TV Service Building located at 2455 Ridge Road. I .... - - I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - October 29,2001 3:00 P.M. PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough, member; Jim Wall, Attorney; George Kolb, Administrator; Teresa Smith, Public Works Director; Drew Goins, Asst. Director of Utilities - Water Production Division; Doug Cheek, Asst Director of Utilities - Construction Division; Alma Stephenson, Utilities Dept.; Lena Bonner, Clerk of Commission. ABSENT: Hon. Mays, member. Also Present: Stacey Eidson of The Metropolitan Spirit. The Clerk: We have a request for one addendum item. Mr. Mayor: I'd like to pull Item 15 and delete it. I understand that such an audit has already been completed. Mr. Colclough: I move that the item be added and Item 15 deleted. Mr. Cheek: Second. I Motion adopted unanimously. Addendum Item 1. Motion to approve a request from Hillcrest Baptist Church regarding the waiver of Landfill tipping fees for the removal of the remains of L & M TV Service Building located at 2455 Ridge Road. Mr. Wall:. If the church will buy the property and clean it up and all we have to do is waive the fees, it would be cheaper for us in the long run. Mr. Colclough: How much are we talking about waiving? Ms. Smith: I'm not familiar with it. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. CONSENT AGENDA ITEMS: I 2. Approve award of contract to Alrich Electric Contracting Co. Inc. to reroute electrical service for Fire Station #3. Contract is in the amount of $11.200.00. This is the low bid. 3. Approve to authorize condemnation ofa portion of Tax Map 86-3, Parcel 134, which is owned by Willie L. Davis, for right-of-way on the Bungalow Road Improvement Project. I 4. Approve the Deed of Dedication and Road Resolution(s) submitted by the Public Works and Engineering Department for Dolphin Way and Spirit Creek Drive. 5. Motion to approve an Option for Right-of-Way between Wesley B. Cummings, as owner, and Augusta, Georgia, for the following property for a purchase price of $3,000.00: 1,054.29 square feet, more or less, of right-of- way and 815.70 square feet, more or less, oftemporary construction easement. 6. Approval to authorize condemnation of a portion of Tax Map 86-3, Parcel 40, which is owned by Evelyn F. Hrabovsky, for right-of-way on the Bungalow Road Improvement Project. 7. Approval to authorize condemnation of a portion of Tax Map 83, Parcel 37 .3, which is owned by Kukhui Tae Yu, Ki Cheul Yu and Man Pok Tae, for right- of-way on the Barton Chapel Road Improvement Project, Phase II. 8. Approve the Deed of Dedication, Maintenance Agreements, and Road Resolution(s) submitted by the Engineering and Utilities Departments for Barnett Crossing Subdivision, Section I. I 9. Approve Change Order #3 to South Atlantic Construction for additional work to be completed at the Little Spirit Creek Groundwater Treatment Plant No.3 Facility (Project W-3B.l). 10. Approve Change Order #3 to Blair Construction, Inc. for additional work to be completed on the 18" Raw Water Main Conversion Project. 11. Approve Capital Project Budget (CPB # 322-04-292822678) Change Number One in the amount of $860,000.00 to be funded from Special One Percent Sales Tax Phase II on the Barton Chapel Road, Phase II Project. 12. Approve Capital Project Budget (CPB # 323-04-201823371) Change Number One in the amount of $2,713,000 to be funded from Special One Percent Sales Tax Phase m on the Berkman's Road Improvements Project. 13. Approve Capital Project Budget (CPB # 323-04-296823665) Change Number Two in the amount of $70,900.00 to be funded from Special One Percent Sales Tax Phase m on the Morgan Road Improvements Project. I 2 I 14. Approve Capital Project Budget (CPB # 326-04-288811357) Change Number One in the amount of $440,000.00 to be funded from Special One Percent Sales Tax, Phase II. Also, authorize to let for bids the Raes Creek, Section m Project. 16. Authorize Public Works and Engineering to advertise for engineering services a request for qualifications on the East Boundary Drainage Improvements Project. Also approve Capital Project Budget (CPB #324-04- 201824117) in the amount of$1,167,000.00 to be funded from Special One Percent Sales Tax Phase IV. 17. Authorize engineering services for the Augusta Richmond County Drainage Improvements Phase I & Phase II Project with W. R Toole, Inc. in the amount of $169,850.00. Also approve Capital Project Budget (CPB # 323-04- 201823101) for Phase I in the amount of $116,750.00 and Capital Project Budget (CPB # 323-04-201823102) for Phase II in the amount of $53,100.00 to be funded from County Forces Grading and Drainage, Phasem (Acct. No. 323-04-29823081). 18. Approve Supplemental Agreement to Cranston, Robertson & Whitehurst, P.c. in the amount of $128,294.35 for engineering services to convert existing I plans to meet GDOT format requirements. Also approve Capital Project Budget (CPB # 323-04-296823215) Change Number One in the amount of $128,295.00 to be funded from Special One Percent Sales Tax Phase m. Also approve the Local Government Project Agreement for the Alexander Drive Improvements Project. 21. Approve Utilities Department proposal to extend an offer of employment to the selected candidate for Assistant Director - Finance and Administration in the amount of $58,000.00. 23. Motion to approve an Option for Right-of-Way between Augusta Praise Tabernacle Church, Inc., as owner, and Augusta, Georgia, for the following property for a purchase price of $1,500.00: 511.72 square feet, more or less, of right-of-way; 522.05 square feet, more or less, of permanent drainage, utility and maintenance easement; and 1,336.62 square feet, more or less, of temporary construction easement. 24. Motion to authorize condemnation ofa portion of Tax Map 122-1, Parcel 102, which is owned by SED Peach Orchard, LLC, for a right-of-way in connection with the Windsor Spring Road Improvement Project, more particularly described as 4,452 square feet, more or less, of right-of-way and I 2,697 square feet, more or less, of temporary construction easement. 25. Motion to approve Agreement between Augusta and ANIC for funding for 3 the Augusta Common Project. I 26. Motion to approve an Option for Right-of-Way between Trinity Manor, Inc., as owner, and Augusta, Georgia, for the following property located at 2375 Barton Chapel Road for a purchase price of$590.00: 388.33 square feet, more or less, of right-of-way and 5,011.46 square feet, more or less, of temporary construction easement. 27. Motion to authorize condemnation of a portion of Tax Map 98-2, Parcel 24, which is owned by James A. Burke and Thomas J. Busbee, for a right-of-way in connection with the Bungalow Road Improvement Project, more particularly described as 413.60 square feet, more or less, of right-of-way; 301.24 square feet, more or less, of permanent utility easement; and 1,028.21 square feet, more or less, oftemporary construction easement. Mr. Cheek: I move to approve the consent agenda. Mr. Colclough: Second it. Motion adopted unanimously. 1. Augusta Utilities Customer Services Accounts Receivable Third Quarter 2001 Report. Mr. Colclough: I move we accept this as information. I Mr. Cheek: Second. Motion adopted unanimously. 19. Authorize the Augusta Utilities Department to notify consulting engineers of the selection results and proceed with negotiations to contract for engineering services on the llighland Avenue Plant Upgrade Project. Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously. 20. Authorize the Augusta Utilities Department to proceed with the permanent closure of Central Avenue from llighland Avenue to Iris Street. Mr. Colclough: I so move. Mr. Cheek: Second. I 4 I Motion adopted unanimously. 22. Approve the site selection for the new Raw Water Intake and Surface Water Treatment Plant and request the authority to begin property acquisitions on the selected sites. Mr. Cheek: I move that we adopt the recommendation of our Utilities of going with Option I. Mr. Colclough: Second. Motion adopted unanimously. 28. Report from the Utilities Department regarding Broad Street sewer. (Deferred from Engineering Services meeting October 8, 2001) Mr. Cheek: We looked at the line again and there was a definite possibility that it could have been roots from the existing trees out there. We're going to remove the concrete and replace it and the property owner will get a plumber to go in and run his service and then we'll replace the section we removed. He's in agreement with us. I Mr. Colclough: I move we accept this as information. Mr. Cheek: Second. Motion adopted unanimously. 29. Motion to approve an Ordinance amending Augusta Richmond County Code Section 3-5-86 so as to permit motorized carts on certain designated streets under the conditions set forth, and for other purposes. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission I nwm 5