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Home My WebLink About08-27-2001 Meeting ENGINEERING SERVICES AGENDA COMMITTEE ROOM - August 27,2001 3:00 P. M. I. Motion to approve an Option for Right-of-Way belween Kukhui Tae Yu and Ki Cheul Yu, as owners, and Augusta, Georgia, for the following property located at 2372 Barton Chapel Road for a purchase price of$2,500.00: 1,060.90 square feet, more or less, of right-of-way, 107.00 square feet, more or less, of permanent drainage, utility and maintenance easement. 2. Presentation by the residents of the 1900 block of Ellis Street regarding drainage problems in their area. (Deferred from Engineering Services August 13, 2001) 3. Approve Change Order #2 in the amount of $112,363.09 to Blair Construction, Inc. on the 18" Raw Water Main Conversion Project. (Funded by Account Number 509043410-5425110/80 II 0 160-542511 0) 4. Approve Change Order Number I in the amount of $20,000 to relign the drainage ditch on Bill Berry's property to address the inflow of stormwater into the sanitary sewer system and to address the drainage issue with the property owner's access. 5. Report from Commissioner Cheek regarding Comprehensive Energy Subcommittee. 6. Approve Reimbursable Pipeline Adjust Agreement with Southern Natural Gas Company in the amount of $171 ,457.00 funded from Special One Percent Sales Tax, Phase II on the Bobby Jones Expressway @ S.R. 56 Additional Loop Project. 7. Approve County Contract for the Laney Walker Boulevard Reconstruction Project. 8. Authorize professional services for the Deans Bridge Road New NSW Subtitle-D Landfill Permitting Project with Jordan, Jones & Goulding in the amount of $454,607.00. Funds are available from Solid Waste Facility Account No. 541-04- 4210/54-12110. 9. Consider recommendation of the Railway Traffic Study Subcommittee. (Requested by Commissioner Shepard) 10. Motion to approve Change Order No.4 for Mabus Construction Company. . I 11. Proposed guidelines for customer participation in the cost of water and sewer construction projects. (Referred from Commission meeting August 21, 2001) 12. Consider request for a fire hydrant/water line at Calvary Deliverance Evangelistic Church at 844 Scott Nixon Memorial Drive. (Referred from Commission meeting August 21,2001) 13. Discuss/reconsider cost sharing agreement regarding installation of water line at New Zion Hill Baptist Church. (Referred from Commission meeting August 21, 2001) 14. Discussion citizens' concerns regarding the Solid Waste Collection Program. (Requested by Commissioner Shepard) . I I ENGINEERlNG SERVICES COfyfMITTEE COMMITTEE ROOM - August 27, 200 I 3:00 P. M. PRESENT: Rons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Mays, member; Jim Wall, Attorney; George Kolb, Administrator; Teresa Smith, Public Works Director; Max Ricks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst. Director; Dept. Chief Carl Scott, Fire Department; Lena Bonner, Clerk of Commission. ABSENT: Ron. Colclough, member. Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Rons. Williams, Shepard and H. Brigham, Commissioners. CONSENT AGENDA ITEMS: 1. Motion to approve an Option for Right-of-Way between Kukhui Tae Yu and Ki CheuI Yu, as owners, and Augusta, Georgia, for the following property located at 2372 Barton Chapel Road for a purchase price of $2,500.00: 1,060.90 square feet, more or less, of right-of-way, 107.00 square feet, more or less, of permanent drainage, utility and maintenance easement. 6. Approve Reimbursable Pipeline Adjust Agreement with Southern Natural Gas Company in the amount of$171,457.00 funded from Special One Percent Sales Tax, Phase II on the Bobby Jones Expressway @ S.R. 56 Additional Loop Project. I 9. Consider recommendation of the Railway Traffic Study Subcommittee. (Requested by Commissioner Shepard) (Approved purchasing a fifth hydra switch with funding from Phase IV Sales Tax) Mr. Cheek: I move to approve the consent agenda. Mr. Mays: Second. Motion adopted unanimously. 2. Presentation by the residents of the 1900 block of Ellis Street regarding drainage problems in their area. (Deferred from Engineering Services August 13, 2001) Mr. Greene: We have identified and corrected some issues that concern this and we think the issue has been resolved. We're working with the neighborhood association on this matter. I It was the consensus of the Committee that the Administrator monitor this issue and report back to the Committee as needed. 3. Approve Change Order #2 in the amount of $112,363.09 to Blair Construction, Inc. on the 18" Raw Water Main Conversion Project. (Funded by Account Number 509043410-5425110/80110160-5425110) I Mr. Cheek: I move to approve for discussion. Mr. Mays: Second. After a discussion, the motion was adopted unanimously. 11. Proposed guidelines for customer participation in the cost of water and sewer construction projects. (Referred from Commission meeting August 21, 2001) Mr. Kolb: For developers or other property owners who need a line for a proposed development project, we are recommending that the Commission adopt a policy that they would pay for the entire cost of the extension. The second policy deals specifically with fire hydrants where water exists but there is inadequate line for a fire hydrant to be installed. In that case we would recommend a special assessment district be created for those property owners who would be impacted and who would benefit from the extension of that line. A credit would be given for the cost of a two-inch water line but then the assessment would cover the cost of inslalling a six-inch or eight-inch line. In the event that we had to put in a larger transmission main, the Utilities Department would then cover the cost for the additional size of pipe and the labor associated with that. There would be a public hearing held and 51 % of the property owners would have to concur before the project would be undertaken. In the event that the project is in a proposed master plan and the master plan calls for a project to be done within the five year assessment, then the property owners would be forgiven for the balance of the assessment over the remaining years of the assessment. I After a lengthy discussion, Mr. Mays: I make a motion that we send this to the Commission with no recommendation. Mr. Cheek: Second. Motion adopted unanimously. 12. Consider request for a fire hydrant/water line at Calvary Deliverance Evangelistic Church at 844 Scott Nixon Memorial Drive. (Referred from Commission meeting August 21, 2001) Mr. Mays: I move that we allow the Attorney, Administrator and the Utilities Director to come back with a pro-rated share of charges that we can deal with and bring it back to the Commission. Mr. Cheek: Second. I 2 I Motion adopted unanimously. 13. Discuss/reconsider cost sharing agreement regarding installation of water line at New Zion Hill Baptist Church. (Referred from Commission meeting August 21, 2001) Mr. Mays: I move that we refer this to the Commission with no recommendation. Mr. Cheek: Second. Motion fails with the Chairman voting "No". 4. Approve Change Order Number 1 in the amount of $20,000 to realign the drainage ditch on Bill Berry's property to address the inflow of stormwater into the sanitary sewer system and to address the drainage issue with the property owner's access. Mr. Cheek: I move to approve. Mr. Mays: Second. I Motion adopted unanimously. 5. Report from Commissioner Cheek regarding Comprehensive Energy Subcommittee. I Mr. Cheek: We come to you today with the recommendation that we establish a 2% reduction of consumption of units not dollars for the year 2002. The committee felt this was a challenging but achievable goal. This is also a voluntary goal. We also recommend that we constitute a regular, comprehensive energy use team which is composed of management and local personnel, one from each department, and that they develop strategies for implementing the plan for 2% reduction which is targeted to begin in January of 2002. After we have a handle on some of this, we reco=end that we enlist the help of entities such as Georgia Power, Jefferson Electric, Department of Energy and any other agencies that are available to help us look at what we've done to date to make recommendations on implementing the program. We will develop a flyer/newsletter detailing our efforts and goals for conservation and solicit employees' input into the process. We would establish an award for anyone who comes up with hard dollar savings of a significant nature on energy costs. Also as an incentive to the departments that any savings that are attained over that which is consumed by rate increases in gasoline or electricity be given back to the departments to be used for anything they need. We hope this will develop the mindset of conservation throughout our governn1ent. 1'd like to make this in the form of a motion that we do pass this forward to the Commission, adopting the reco=endations and target January I for an implementation date, that we enlist Georgia Power and Jefferson Electric to help us 3 develop our program and begin moving forward with a 2% target for the year 2002 for energy consumption reduction. Mr. Mays: Second. I Motion adopted unanimously. 7. Approve County Contract for the Laney Walker Boulevard Reconstruction Project. Mr. Cheek: I so move. Mr. Mays: I'll second it to get it on the floor. Motion adopted unanimously. 8. Authorize professional services for the Deans Bridge Road New NSW SubtitIe-D Landfill Permitting Project with Jordan, Jones & Goulding in the amount of $454,607.00. Funds are available from Solid Waste Facility Account No. 541-04-4210/54-12110. Mr. Cheek: A motion to approve. Mr. Mays: Second. I Motion adopted unanimously. 10. Motion to approve Change Order No.4 for Mabus Construction Company. Mr. Wall: Atlanta Gas has already reimbursed Augusta with a check today in the amount of $294,614. With this change order the balance that will be reimbursed by Atlanta Gas is $319,033.80. We are asking that you approve the change order. Mr. Cheek: A motion to approve. Mr. Mays: Second. Motion adopted unanimously. 14. Discussion citizens' concerns regarding the Solid Waste Collection Program. (Requested by Commissioner Shepard) Mr. Shepard noted that there had been some improvements in the waste collection program and Ms. Smith stated that the number of calls they are receiving has decreased gradually over the last week. I 4 I nWIll I I After further discussion, Mr. Cheek: I move we receive this as information. Mr. Williams: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission 5