HomeMy WebLinkAbout08-13-2001 Meeting
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ENGINEERlNG SERVICES
AGENDA
COMMITTEE ROOM -August 13, 2001
3:00 P. M.
Discuss citizens' concerns regarding Solid Waste Collection Program.
(Requested by Commissioners Shepard and J. Brigham)
L Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolutions submitted by the Engineering and Utilities Departments for
Pepperidge Subdivision, Section 15, Phase Two.
2. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolutions submitted by the Engineering and Utilities Departments for Kenmare
Subdivision.
3. Motion to authorize condemnation ofa portion of Tax Map 95, Parcel 84, which
is owned by In Kyu Choi and Sung Sun Choi, for right-of-way on the Barton
Chapel Road Improvements Project, Phase II.
4. Motion to authorize condemnation ofa portion of Tax Map 95, ParceI84.l, which
is owned by In Kyu Choi and Sung Sun Choi, for right-of-way on the Barton
Chapel Road Improvements Project, Phase II.
5. Motion to authorize condemnation of a portion of Tax Map 52, Parcel 490, which
is owned by Davis P. Walker, for an easement in connection with the Wrightsboro
Road/Sue Reynolds/Belair Road Improvement Project, more particularly
described as follows: 0.575 acre, more or less, of permanent utility easement and
0.571 acre, more or less, of temporary construction easement.
6. Presentation by the residents of the 1900 block of Ellis Street regarding drainage
problems in their area.
7. Motion to authorize condenmation ofa portion of Tax Map 95, Parcels 26 and
386.02, which is owned by Young Soo Choe and Soon Ja Choe, for right-of-way
on the Barton Chapel Road Improvements Project, Phase II.
8. Discussion of adding a county maintained dirt road, Pye's Court, to the dirt road
paving list. (Requested by Commissioner Bridges)
9. Approve Change Order #2 in the amount of$314,577.52 to P. F. Moon, Inc. on
the Messerly Wastewater Treatment Plant Digester Rehabilitation Project.
(Funded by Account Number 508043420-5425210)
10.
Approve a proposal in the amount of $85,500.00 to Johnson Laschober &
Associates, P .C. for providing investigative services for inflow and infiltration
reduction within Augusta.
II. Approve Change Order No.1 to the Rae's Creek Wrightsboro Road Sanitary
Sewer Extension (1996 Bond Project S-12F) in the amount of $73,000.00. Funds
are available in account 508043420/5425210.
12. Motion to approve execution of Georgia Power Company's Governmental
Encroachment Agreement Nos. 30456A and 30456B (Augusta Newsprint Loop
230 KY).
13. Motion to approve amendment to Right-of-Way Encroachment Permit for Qwest
Virtual Private Network along an additional 8,753 feet of City streets at a
proposed fee of $5,000.00 per mile.
14. Develop Change Order to include the remainder of Fairington and High Point
Clark Estates in the solid waste collection program with the approved
subcontractor that already has half of Fairington. (Requested by Commissioner
Cheek)
15. Proceed with any preliminary design or engineering work necessary to tie the -10
homes on Willis Foreman Road that were not connected to the existing sewer line.
(Requested by Commissioner Cheek)
16. Update on collection of money from Sue Reynolds Drainage Project. (Requested
by Commissioner Bridges)
17. Proposed guidelines for customer participation in the cost of water and sewer
construction projects. (Referred from Commission meeting August 7, 2001)
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Create a special assessment water district that would be for no longer than five
years.
Hold public hearing and approval would have to come from 51 % of the
property owners.
Each property owner would be charged a cost-per-foot assessment.
In the event that the project is in a bond issue that comes along prior to the
special assessment being passed, then that special assessment would be
forgiven and the Utilities Department would be reimbursed the remaining
costs that they had to incur for the particular project.
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18. Consider request for a fire hydrant/water line at Calvary Deliverance Evangelistic
Church at 844 Scott Nixon Memorial Drive. (Referred from Commission meeting
August 7, 2001)
19. Discuss/reconsider cost sharing agreement regarding installation of water line at
New Zion Hill Baptist Church. (Requested by Commissioner Mays)
20. Report from Public Works Department regarding drainage problems in the
Wilkinson Gardens area. (Referred from Engineering Services July 30, 2001)
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21. Consider recommendation from the Judicial Oversight Committee to authorize
Facilities Maintenance Manager to solicit Request for Qualifications for a
Programming Space Study to assess needs of the new proposed Judicial Center.
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - August 13,2001
3:00 P. M.
PRESENT: Hons. Bridges, Chairman; Cheek, Co-Chairman; Colclough and
Mays, members; George Kolb, Administrator; Vanessa Flournoy, Attorney; Donna
Williams, Interim Comptroller; Tammy Strange, Finance Department; Teresa Smith,
Public Works Director; Rick Acree, Asst. Director ofP.W. - Facilities Management
Division; Dave Dlugolenski, EMA Director; Michael Greene, Asst. Director ofP.W.-
Operations Division; Walter Hornsby, Deputy Administrator; Sandra Grimes, Pre-
Construction Engineer; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities
Department; Dep. Chief Carl Scott, Fire Dept; Nancy Morawski, Deputy Clerk of
Co=ission.
Also Present: George Eskola ofWJBF Television, Stacey Eidson of The
Metropolitan Spirit, Sylvia Cooper of The Augusta Chronicle and Hons. Williams, Beard,
Shepard and H. Brigham.
The Deputy Clerk: We have one addition to the agenda which is the item that was
deleted from Administrative Services.
Mr. Cheek: I so move we add it.
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Mr. Colclough: Second.
Motion adopted unanimously with Mr. Mays out of the room.
CONSENT AGENDA ITEMS:
1. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolutions submitted by the Engineering and Utilities Departments for
Pepperidge Subdivision, Section 15, Phase Two.
2. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolutions submitted by the Engineering and Utilities Departments for
Kenmare Subdivision.
5. Motion to authorize condemnation of a portion of Tax Map 52, Parcel 490,
which is owned by Davis P. Walker, for an easement in connection with the
Wrightsboro Road/Sue ReynoldslBelair Road Improvement Project, more
particularly described as follows: 0.575 acre, more or less, of permanent
utility easement and 0.571 acre, more or less, of temporary construction
easement.
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9.
Approve Change Order #2 in the amount of $314,577.52 to P. F. Moon, Inc.
on the Messerly Wastewater Treatment Plant Digester Rehabilitation
Project. (Funded by Account Number 508043420-5425210)
10.
Approve a proposal in the amount of $85,500.00 to Johnson Laschober &
Associates, P.C. for providing investigative services for inflow and
infiltration reduction within Augusta.
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12. Motion to approve execution of Georgia Power Company's Governmental
Encroachment Agreement Nos. 30456A and 30456B (Augusta Newsprint
Loop 230 KV).
Mr. Cheek: I move to approve the consent agenda.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Mays out of the room.
The Committee discussed citizens' concerns regarding Solid Waste
Collection Program. (Requested by Commissioners Shepard and J. Brigham)
Commissioners discussed the matter of complaints received from citizens
regarding the new solid waste collection program. They noted that the staff is dealing
with the problems as quickly as possible and asked that the public be patient with the
situation. Mr. Kolb stated that a meeting had been held with the haulers to identify the
issues and try to deal with them. He said that the haulers would mail cards to the citizens
outlining their pickup schedules and would establish attended phone lines for the receipt
of inquiries.
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After a discussion, Mr. Bridges: 1'd like to place this on the Committee agenda in
two weeks to get an update from the Commissioners and the staff as to how well we are
doing at addressing the problems.
Mr. Cheek: I so move.
Mr. Chairman: Second.
Motion adopted unanimously with Mr. Mays out of the room.
3. Motion to authorize condemnation of a portion of Tax Map 95, Parcel 84,
which is owned by In Kyu Choi and Sung Sun Choi, for right-of-way on the
Barton Chapel Road Improvements Project, Phase II.
4. Motion to authorize condemnation of a portion of Tax Map 95, Parcel 84.1,
which is owned by In Kyu Choi and Sung Sun Choi, for right-of-way on the
Barton Chapel Road Improvements Project, Phase II.
Mr. Colclough: I so move.
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!'vIr. Cheek: Second it.
Motion adopted unanimously with Mr. Mays out of the room.
6.
Presentation by the residents of the 1900 block of Ellis Street regarding
drainage problems in their area.
Mr. Chairman: Since none of the residents are here at this time, we can place it
on the next agenda.
It was the consensus of the Committee !hat this item be placed on the agenda for
the next meeting.
7. Motion to authorize condemnation of a portion of Tax Map 95, Parcels 26
and 386.02, which is owned by Young Soo Choe and Soon Ja Choe, for right-
of-way on the Barton Chapel Road Improvements Project, Phase n.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously with Mr. Mays out of the room.
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8.
Discussion of adding a county maintained dirt road, Pye's Court, to the dirt
road paving list. (Requested by Commissioner Bridges)
Mr. Chairman: Pye Court is a dirt street that has been scraped for many years. It
is not on the road book and as I understand, we do have a maintenance agreement with
them. 1'd like to add this road to the road book at the bottom of the list subject to the
people on that road signing over the fifty foot necessary right-of-way.
Mr. Cheek: I so move.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Mays out of the room.
11. Approve Change Order No.1 to the Rae's Creek Wrightsboro Road Sanitary
Sewer Extension (1996 Bond Project S-12F) in the amount of $73,000.00.
Funds are available in account 508043420/5425210.
Mr. Cheek: I move to approve to get it on the floor.
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Mr. Colclough: Second.
Motion adopted unanimously with Mr. Mays out of the room.
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13.
Motion to approve amendment to Right-of-Way Encroachment Permit for
Qwest Virtual Private Network along an additional 8,753 feet of City streets
at a proposed fee of $5,000.00 per mile.
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Mr. Cheek: I so move.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Mays out of the room.
14. Develop Change Order to include the remainder of Fairington and High
Point Clark Estates in the solid waste collection program with the approved
subcontractor that already has half of Fairington. (Requested by
Commissioner Cheek)
Mr. Cheek: This would include the rest ofFairington and High Point Clark as
well as Nellie and Plantation Roads which are in the area near Ulmer's district I'd like
to make a motion that we add these areas in the form of a change order for services to be
brought about the first of the year with the rest of the new contracts. This would also be
for the use of the same hauler who is already in the area.
Mr. Colclough: I'll second that motion.
(Mr. Mays enters the meeting)
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Motion fails with the Chairman voting "No" and Mr. Mays voting "Present".
15. Proceed with any preliminary design or engineering work necessary to tie the
-10 homes on Willis Foreman Road that were not connected to the existing
sewer line. (Requested by Commissioner Cheek)
Mr. Cheek: I make a motion that we pass this.
Mr. Colclough: Second.
Motion adopted unanimously.
16. Update on collection of money from Sue Reynolds Drainage Project.
(Requested by Commissioner Bridges)
Ms. Flournoy: Mr. Wall has said the Board of Education was waiting for the
project to be completed and we will probably be receiving a check from them for their
portion. The two property owners were supposed to be paying $50,000 each. The former
administrator had reco=ended passage of an ordinance. There was an approval for the
project but not the ordinance, and no documents were drafted creating a legal obligation
for the property owners to sign. He has contacted the property owners and basically they
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are not agreeing to pay it. Mr. Wall's position is that there is no legal agreement so
no!hing can be enforced.
Mr. Cheek: I have a document drafted by Mr. Wall addressed to the property
owners asking for a signature and apparently the ball was dropped in not pursuing it.
Mr. Mays: Would there be any way for us to recoup some of the costs if !hese
developers need any work done further down the road in connection wi!h the
development of their properties?
Mr. Hicks: There may be opportunities if !hey tie in to our sewer system. There
was verbal agreement between them and the Administrator that the Commission would
adopt a development charge of $1 ,000 per lot. That came up in !he discussion when that
came before the CommissioIl, but it never went forward. This is how these two
gentlemen were going to recoup !he $50,000 that they had put up. They would receive
waivers for up to $50,000.
Mr. Cheek: I'm going to make a motion that wi!h all cost-sharing arrangements
!he City makes with private individuals or other govemment entities, that we have the
signed documents in place before beginning the work on the project.
Mr. Chairman: I'll second it to get it on the floor.
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Mr. Kolb: We can still look into the matter of establishing a development fee and
bringing that back if you are still interested in that.
After further discussion, the motion was adopted unanimously.
17. Proposed guidelines for c~stomer participation in the cost of water and sewer
construction projects. (Referred from Commission meeting August 7, 2001)
.
Create a special assessment water district that would be for no longer
than five years.
Hold public hearing and approval would have to come from 51 % of the
property owners.
Each property owner would be charged a cost-per-foot assessment.
In the event that the project is in a bond issue that comes along prior to
the special assessment being passed, then that special assessment would
be forgiven and the Utilities Department would be reimbursed the
remaining costs that they had to incur for the particular project.
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After a lengthy discussion of this matter, it was the consensus of the Committee
that a policy concerning this matter and the numbers for the three projects involving
Calvary Deliverance Evangelistic Church, New Zion Hill Baptist Church and the Vassar
Drive project be brought back to the next meeting for further discussion and action.
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18.
Consider request for a fire hydrant/water line at Calvary Deliverance
Evangelistic Church at 844 Scott NL"ton Memorial Drive. (Referred from
Commission meeting August 7, 2001)
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It was the consensus of the Committee to address this item when the policy on the
previous item comes back for consideration.
19. Discuss/reconsider cost sharing agreement regarding installation of water
line at New Zion Hill Baptist Church. (Requested by Commissioner Mays)
It was the consensus of the Committee that this item also be addressed when the
policy for customer participation comes back for consideration.
20. Report from Public Works Department regarding drainage problems in the
Wilkinson Gardens area. (Referred from Engineering Services July 30,
2001)
Mr. Greene made a presentation concerning the drainage problems in the
Wilkinson Gardens area. He stated that this is a low area in which the streets and yards
flood easily and until some type of drainage project is implemented, the area will
continue to flood when there are very heavy rains. He also noted that Public Works will
work to maintain the ditches in the area to avoid any blockages, and that assistance from
the Georgia Department of Transportation will be enlisted in help in maintaining the area
around Gordon Highway.
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After further discussion, Mr. Cheek: I move we receive this as information.
Mr. Colclough: Second.
Motion adopted unanimously.
21. Consider recommendation from the Judicial Oversight Committee to
authorize Facilities Maintenance Manager to solicit Request for
Qualifications for a Programming Space Study to assess needs of the new
proposed Judicial Center.
Mr. Acree: I would reco=end that we evaluate the information we have and
assess the true needs of the courts. At this point we are looking for approval for an RFQ
Ms. Smith: And also include the expenditure for the advertisement of whatever
else that we have to do to reach a point that we could bring that information back to the
Co=ission.
Mr. Mays: 1'd like to see us look at costs for other sites as well since we are
working with a limited amount of money.
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After further discussion, Mr. Cheek: A motion to authorize the Facilities
Management Director to proceed with the request for qualifications.
Mr. Colclough: Second.
Motion adopted unanimously.
Motion to approve a Sales Option Agreement between Ronald A. York and
Melrose P. York, as owners, and Augusta, Georgia, for the following property
located at 3006 Hampshire Drive for a purchase price of $14,000.00.
Mr. Cheek: A motion to approve.
Mr. Mays: Second.
Motion adopted with Mr. Colclough voting "No".
Ms. Smith reported that elected officials from Richland County would be coming
tomorrow to visit Augusta to learn about the levee.
ADJOURNMENT: There being no further business, the meeting was adjourned.
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Nancy W. Morawski
Deputy Clerk of Commission
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