HomeMy WebLinkAbout07-30-2001 Meeting
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ENGINEERING SERVICES
AGENDA
COiYllvIJTTEE ROOM - July 30, 200 I
3:00 P. M.
1. Motion to approve condemnation of a portion of Tax Map 83, Parcel 206, which
is owned by Jean Smalley, for right-of-way on the Barton Chapel Road
Improvement Project, Phase II.
2. Review for Information the Maintenance Report for 2nd Quarter from
Maintenance Division of Public Works and Engineering Department.
3. Motion to accept counter-offer from Clyde T. Pilcher to acquire necessary
easement across property identified as Tax Map 19, Parcel 22 for $5,000.
4. Motion to authorize condemnation of a portion of Tax Map 83, Parcel 202, which
is owned by Frankie Hutto, for right-of-way on the Barton Chapel Road
Improvement Project, Phase II.
5. Motion to accept Georgia Emergency Management (GEMA) and Federal
Emergency Management Agenda (FEMA) grant award in the amount of$28,267.
6.
Receive as information the list of pockets of ''unsewered areas" as approved in the
August 5, 1997 Augusta Co=ission meeling.
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7.
Consider request for a fire hydrant at Calvary Deliverance Evangelistic Church at
844 Scott Nixon Memorial Drive. (Funded by Account No. Renewal and
Extension if a project develops)
8. Presentation by the Wilkinson Gardens Neighborhood Committee regarding their
concerns relaling to drainage in the area:
9. Motion to abandon Conway Court and authorize conveying to adjoining property
owner.
10. Approve Capital Project Budget Change Number Two (CPB #327-04-296812007)
in the amount of$138,110.00 funded from Special One Percent Sales Tax, Phase
ill Recaptured Funds ($69,055.00) and Augusta Utilities ($69,055.00). Also
award the contract to the low bidder, Mabus Brothers Construction, Inc. in the
amount of$538,110.08 subject to the receipt of signed contracts and the proper
bonds on the Turknett Springs Detention Pond Project.
II.
Approve Capital Project Budget Change Number One (CPB #323-04-296823696)
in the amount of$18,000.00 funded from One Percent Sales Tax, Phase ill
Recapture. Also approve Gas Main and Pipeline Relocation Agreement with
Atlanta Gas Light.
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12.
Approve award of contract to Mabus Brothers Construction Company, Inc. in the
amount of $1,965,350.58 for construction of the Boykin Road Sewer
Improvements. (Funded by Account Number 509043420-5425210/80150205-
5425210)
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13. Approve award of contract to Blair Construction, Inc. in the amount of
$578,723.34 for construction of the Skinner Road Sanitary Sewer Improvements.
(Funded by Account Number 509043420-5425210/80150060-5425210)
14. Approve a proposal in the amount of$160,000.00 to Stevenson & Palmer
Engineering, Inc. for providing investigative services for inflow and infiltration
reduction within the Rae's Creek Basin. (To be funded from Account Number
508043420-5212115).
15. Approve Change Order #2 in the amount of$10,365.28 to Aqua South
Construction, Inc. for additional work to be completed at the raw water
transmission mains vault and surge tank area. (Funded Acct. #
508043410/5425110)
16.
17.
Approve a proposal in the amount of $958,040.00 to Kbafra Engineering, Inc. for
developing GIS base-maps of the existing Augusta Water and Sewer Systems.
(To be funded from Account Number 509043490-5212999/80190350-5212999)
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Permission to award the construction contract to the low bidder for Phase I of the
Rae's Creek Interceptor Relief Sewer Project at the full Commission meeting on
August 7. (Construction to be funded from Account Number 509043420-
5425210/80160110-5425210)
18. Approve funding in the estimated amount of$583,593 for the improvements of
water and sewer facilities within the boundaries of the Georgia Department of
Transportation project at the intersection ofI-520 and State Route 56.
19. Approve the funding to provide assistance to Nordahl & Company, Inc. in the
construction of a gravity sewer line that will relieve an existing overloaded
sanitary sewer lift station in the Pepperidge Subdivision. (Construction to be
funded from Account Number 508043420-5425210).
20. Augusta Utilities Customer Services Accounts Receivable Second Quarter 2001
Report.
21. Consider proposed guidelines for customer participation in the cost of water and
sewer construction projects.
22.
Change the scope of services in ZEL Engineers' existing contract to proceed with
Phase 3 of the wetlands treatment area project. This project includes the
modification of the design documents for the final three wetland cells as well as
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24.
25.
26.
27.
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adding several additional design and construction phase services not included in
their original contract. (Engineering to be funded from Account Number
509043420-5212115/80180275-5212115)
Approve award of contract to Blair Construction, Inc. in the amount of
$49,562.95 for the construction of the Vassar Drive/Aumond Road Sanitary
Sewer Extension. (Funded by Account No. 507043420/5425210)
Motion to approve Ordinance designating roadways to be approved for the use of
speed detection devices (and waive second reading).
Presentation by Hanscom GlvIK. (Requested by Co=issioner Cheek)
Discuss Spring Grove Road in Breeze Hill Subdivision. (Requested by
Commissioner H. Brigham)
Discuss noise barrier at Glenn Hills Drive and Bobby Jones Expressway.
(Requested by Commissioner H. Brigham)
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ADDENDUM
ENGINEERING SERVICES AGENDA
July 30, 200 I
3:00 P. M.
ADDITION TO THE AGENDA:
I. Discussion of the trimming of the hedges on Waters Edge Drive.
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - July 30, 2001
3:00 P. M.
PRESENT: Hons. Bob Young, Mayor; Bridges, Chainman; Cheek, Co-Chairman;
Colclough and Mays, members; Jim Wall, Attorney; George Kolb, Administrator;
Michael Greene, Asst. Director ofP.W. - Operations Division; Rick Acree, Asst.
Director ofP.W. - Facilities Management Division; Max Hicks, Utilities Dept. Director;
Jim Huffstetler, Traffic Engineer; Vanessa Flournoy, Staff Attorney; Derek Vanover,
Asst. Director of Trees & Landscaping; Lena Bonner, Clerk of Commission.
Also Present: Stacey Eidson of The Metropolitan Spirit, Heidi Coryell of The
Augusta Chronicle and Hons. Williams, Beard, H. Brigham, Commissioners.
The Clerk: We have a delegation present who would like to address the matter of
trimming the hedges along Water's Edge Drive.
Mr. Colclough: I so move.
Mr. Mays: Second.
Motion adopted unanimously.
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The Clerk: We also have a request to delete Item 25. They will be coming to the
August 21 Commission meeting at 1 :00.
26. Discuss Spring Grove Road in Breeze Hill Subdivision. (Requested by
Commissioner H. Brigham)
At this time a delegation appeared before the Committee regarding the above
matter.
rvfr. Wall: The alternative that seemed the most viable is to make the cul-de-sac
on Spring Grove Road one way going out and have a "No Trucks" sign.
Mr. Colclough: I so move.
rvfr. Cheek: Second.
Motion adopted unanimously.
27. Discuss noise barrier at Glenn Hills Drive and Bobby Jones Expressway.
(Requested by Commissioner H. Brigham)
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At this time a delegation appeared before the Committee regarding the above
matter.
Mr. Chairman: 1'd like to see us bring this up with DOT at our monthly meeting.
They are already aware of the problem.
Mr. Mays: I move that we prepare a resolution for !his purpose.
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Mr. Cheek: Second.
After further discussion, the motion was adopted unanimously.
The Committee next considered the matter oftrimming ofthe hedges along
Waters Edge Drive.
Mr. Vanover: The red tips by the side of Waters Edge Drive are growing so large
!hat they are encroaching on the edge of the road. They are on City property and the City
had been trimming them lWice a year. They are now very large and need trimming again.
Neighborhood residents requested that the City continue to maintain the red tips
by tri=ing !hem once a year.
After further discussion, Mr. Colclough: I make a motion !hat we go ahead and
cut the red tips back.
Mr. Cheek: I'll second the motion if !he maker will allow that we get a report
back on the long-term solution to this problem.
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Mr. Colclough: I'll add !hat.
Mr. Kolb: I think you will have other requests from o!her subdivisions in a
similar vein.
Mr. Colclough: I think we can look at each situation individually and make some
decisions.
Motion adopted unanimously.
8. Presentation by the Wilkinson Gardens Neighborhood Committee regarding
their concerns relating to drainage in the area.
Mr. Williams: We have a serious problem in this area with drainage because the
area floods easily when it rains heavily.
After further discussion, Mr. Greene: We can check to see if the retention ponds
are correctly sized to hold the water and if there are any downstream blockages to the
ditches in the area. In the long term some type of drainage system is needed to get the
water out of there.
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Mr. Cheek: I move that we check the drainage pipes to be sure they are open and
that we develop a long-term plan to resolve the drainage problems in the community.
Mr. Colclough: Second.
Mr. Greene: I'll also get the retention ponds checked.
Mr. Chairman: We can get a report back in two weeks with a recommendation.
Motion adopted unanimously.
7. Consider request for a fire hydrant at Calvary Deliverance Evangelistic
Church at 844 Scott Nixon Memorial Drive. (Funded by Account No.
Renewal and Extension if a project develops)
21. Consider proposed guidelines for customer participation in the cost of water
and sewer construction projects.
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Mr. Kolb: We're recommending that the Commission consider in each individual
case creating a special assessment water district that would be for no longer than five
years. A public hearing would be held and approval would have to come from 51 % of
the property owners. The Utilities would then go ahead and construct the water main and
do the extension and charge each property owner by a cost-per-foot assessment. If the
project is in a bond issue that comes along prior to the special assessment being passed,
then that special assessment would be forgiven and the Utilities would be reimbursed the
remaining costs that they had to incur for the particular project.
Mr. Cheek: I make a motion that we approve Administrator's recommendation.
Mr. Colclough: Second.
After a lengthy discussion, Mr. Cheek: I make a substitute motion that we put
this line in at no cost to the petitioner.
Mr. Colclough: Second.
(Vote on motion regarding the Church)
Motion adopted with the Chairman voting "No".
(Vote on proposed guidelines)
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
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1.
Motion to approve condemnation of a portion of Tax Map 83, Parcel 206,
which is owned by Jean Smalley, for right-of-way on the Barton Chapel
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Road Improvement Project, Phase II.
2.
Review for Information the Maintenance Report for 2nd Quarter from
Maintenance Division of Public Works and Engineering Department.
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3. Motion to accept counter-offer from Clyde T. Pilcher to acquire necessary
easement across property identified as Tax Map 19, Parcel 22 for $5,000.
4. Motion to authorize condemnation of a portion of Tax Map 83, Parcel 202,
which is owned by Frankie Hutto, for right-of-way on the Barton Chapel
Road Improvement Project, Phase II.
5. Motion to accept Georgia Emergency Management (GEMA) and Federal
Emergency Management Agenda (FE1Y1A) grant award in the amount of
$28,267.
6. Receive as information the list of pockets of "unsewered areas" as approved
in the August 5, 1997 Augusta Commission meeting.
9. Motion to abandon Conway Court and authorize conveying to adjoining
property owner.
10.
Approve Capital Project Budget Change Number Two (CPB #327-04-
296812007) in the amount of $138,110.00 funded from Special One Percent
Sales Tax, Phase ill Recaptured Funds ($69,055.00) and Augusta Utilities
($69,055.00). Also award the contract to the low bidder, Mabus Brothers
Construction, Inc. in the amount of $538,110.08 subject to the receipt of
signed contracts and the proper bonds on the Turknett Springs Detention
Pond Project.
I
11. Approve Capital Project Budget Change Number One (CPB #323-04-
296823696) in the amount of $18,000.00 funded from One Percent Sales Tax,
Phase ill Recapture. Also approve Gas Main and Pipeline Relocation
Agreement with Atlanta Gas Light.
12. Approve award of contract to Mabus Brothers Construction Company, Inc.
in the amount of $1,965,350.58 for construction ofthe Boykin Road Sewer
Improvements. (Funded by Account Number 509043420-5425210/80150205-
5425210)
13. Approve award of contract to Blair Construction, Inc. in the amount of
$578,723.34 for construction ofthe Skinner Road Sanitary Sewer
Improvements. (Funded by Account Number 509043420-5425210/80150060-
542521 0)
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14.
Approve a proposal in the amount of $160,000.00 to Stevenson & Palmer
Engineering, Inc. for providing investigative services for inflow and
infiltration reduction within the Rae's Creek Basin. (To be funded from
Account Number 508043420-5212115).
15. Approve Change Order #2 in the amount of $10,365.28 to Aqua South
Construction, Inc. for additional work to be completed at the raw water
transmission mains vault and surge tank area. (Funded Acct. #
508043410/542511 0)
16. Approve a proposal in the amount of $958,040.00 to Khafra Engineering,
Inc. for developing GIS base-maps of the existing Augusta Water and Sewer
Systems. (To be funded from Account Number 509043490-
5212999/80190350-5212999)
17. Permission to award the construction contract to the low bidder for Phase I
of the Rae's Creek Interceptor Relief Sewer Project at the full Commission
meeting on August 7. (Construction to be funded from Account Number
509043420-5425210/80160110-5425210)
18.
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20.
22.
23.
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Approve funding in the estimated amount of $583,593 for the improvements
of water and sewer facilities within the boundaries of the Georgia
Department of Transportation project at the intersection of 1-520 and State
Route 56.
Approve the funding to provide assistance to Nordahl & Company, Inc. in
the construction of a gravity sewer line that will relieve an existing
overloaded sanitary sewer lift station in the Pepperidge Subdivision.
(Construction to be funded from Account Number 508043420-5425210).
Augusta Utilities Customer Services Accounts Receivable Second Ouarter
2001 Report.
Change the scope of services in ZEL Engineers' existing contract to proceed
with Phase 3 ofthe wetlands treatment area project. This project includes
the modification of the design documents for the fmal three wetland cells as
well as adding several additional design and construction phase services uot
included in their original contract. (Engineering to be funded from Account
Number 509043420-5212115/80180275-5212115)
Approve award of contract to Blair Construction, Inc. in the amount of
$49,562.95 for the construction ofthe Vassar Drive/Aumond Road Sanitary
Sewer Extension. (Funded by Account No. 507043420/5425210)
Mr. Colclough: I move we approve the consent agenda items.
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Mr. Cheek: Second.
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Motion adopted unanimously.
24. Motion to approve Ordinance designating roadways to be approved for the
use of speed detection devices (and waive second reading).
Mr. Colclough: I so move.
Mr. Chairman: I'll second it for discussion.
Motion adopted unanimously.
Mr. Chairman: Mr. Colclough has expressed an interest in the drainage projects
!hat we have ongoing. I've requested that he and Mr. Kuhlke to serve on a sub-
committee to bring back a recommendation for the companies that will be doing !hat
work.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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