HomeMy WebLinkAbout04-09-2001 Meeting
ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - April 9, 2001
2:30 P M.
1. Presentation by Mr. Tyler L. Eidson regarding Buckhead Subdivision.
2. Approve recommendation to go into negotiations with Montgomery Watson
regarding designlbuild of new surface Water Treatment Plant. (Funded by 2000
Bond Issue and 2002 Bond Issue - Account Number to be assigned when fee is
established). (Deferred from Engineering Services Comminee March 26, 2001)
3. Motion to a[Jprove Right-of-Way Encroachment Permit for Qwest Virtual Private
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Network along 22,955 feet of City streets at a fee of $5,000.00 per mire.-- ---
4. Authorize Public Works and Engineering Department to award contract to the low
bidder in each of the sections bid for the Solid Waste Collection contract.
5. Ordinances to amend Chapter 8-4, "Trees" to clarify fence height, curbing in
parking lots, counting handicap parking spaces and also establishing protection
for existing and planted trees.
6. Approve payment to University of Georgia Research Foundation, Inc. Savannah
River Ecology Laboratory for continuation of aerial bird surveys since May, 2000
at $75,748.00 annually. (Funded by Account No. 507043420-
5212115/89644340-5212115)
7. Approve payment in the amount of$34,960.75 to Blair Construction, Inc. for
emergency repairs to the storm sewer line, sanitary sewer line and roadway at a
cave-in at 8th Street and Reynolds Street. (Funded by Utilities Department
Account No. 506043410-5222330 and Public Works Account No. 323041110-
296823081 )
8. Approve Change Order #2 in the amount of$57,635.00 to Graves Environmental
Services for additional work to be completed at the wells located in the Spirit
Creek basin (Funded Acct # 508043410/5425110).
9. Approve Change Order #1 in the amount of$56,253.00 to Aqua South
Construction, Inc. for additional work to be completed at the raw water
transmission mains vault and surge tank area. (Funded Acct #
508043410/5425110).
10. Approve a proposal from Montgomery Watson in the amount of$67,224.00 to
provide professional services to include the analysis of the Butler Creek
interceptor at current and future conditions for analytical results for the
interceptor extension. (Funded by Account Number 509043420/5212115
80150126/5212115)
It.
12.
13.
Approve a proposal from ZEL Engineers, Inc. in the amount ofS267,595 to
provide professional services on a project to Upgrade the Raw Water Pumping
Capabilities. (Funded by Account Number 509043410-5212115/80 II 0250-
5212115)
Approve Supplemental Agreement to W. R. Toole Engineers, Inc. in the amount
of $29,800 for engineering services to extend improvements to Old Louisville
Road. Approve Capital Project Budget (CPB#323-04-2968235 16) Change
Number Two in the amount of $29,800 to be funded from the One Percent Sales
Tax, Phase I Recapture ($12,917) and Phase U Recapture ($16,883).
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Approve option to acquire 0.088 acres for a right-of-way and 2,249.90 sq. ft. for a
temporary construction easement from HIS Southlo, LLC, (Tax Map 110-3,
Parcel 222) for the sum of $28,031.
14.
Motion to authorize condemnation against New Generations Ministry and
Daycare, Inc. (Tax Map 95, Parcel 3.4).
15.
Motion to authorize condemnation against Charles David Savage and Charles
Savage, Jr. (Tax Map 83, Parcel 6, Project Parcel 42).
16.
Motion to authorize condemnation against Charles Tate, Sr. and Frances M. Tate
(Tax Map 83, Parcel 10, Project Parcel 204).
17.
Approve option to acquire 0.024 acres for a right-of-way, 0.012 acres for a
permanent drainage, utility and maintenance easement and 2,202.23 sq. ft. for a
temporary construction easement from Speedway SuperAmerica, LLC, (Tax Map
110-3, Parcel 188.2) for the sum of$10,957.
18.
Approve option to acquire 0.30 acres for a right-of-way and 10,260.21 sq. ft. for a
temporary construction easement from HIS Southlo, LLC, (Tax Map 122.1, Parcel
47.1) for the sum of $99,191.
19.
Approve option to acquire 0.156 acres for a right-of-way and 5,045.83 sq. ft. for a
temporary construction easement from James M. Hull, III (Tax Map 110-3, Parcel
188.6) for the sum of $50,052.
20.
Emergency repairs to Courtney's Detention Pond on Wheeless Road.
21.
Discussion of Water System Readiness. (Deferred from Engineering Services
Committee March 26,2001)
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ENGINEERING SERVICES
COrvIMITTEE
COMMITTEE ROOM - Apri19, 2001
2:30 P. M.
PRESENT: Hons. Bob Young, Mayor; Bridges, Chaimian; Cheek, Co-Chairman;
Colclough and Mays, members; Jim Wall, Attorney; Walter Hornsby, Interim
Administrator; Max Hicks, Utilities Dept. Director; Teresa Smith, Public Works Director;
Doug Cheek, County Engineer; George Patty, Planning Director; Geri Sams, Purchasing
Director; Lena Bonner, Clerk of Commission.
Also Present: Heidi Coryell of The Augusta Chronicle, Stacey Eidson of The
Metrop~!itan Spirit and Hons. Williams and Shepard, Commissioner.
Mr. Chairman: The following items will be considered as a consent agenda: 5, 6,
7,9, 10, II, 12, 13, 14, 16, 17, 18 and 19. Item 1,2,3,4,8, 15,20 and 21 will be pulled.
CONSENT AGENDA ITEMS:
5.
Ordinances to amend Chapter 8-4, "Trees" to clarify fence height, curbing in
parking lots, counting handicap parking spaces and also establishing
protection for existing and planted trees.
Approve payment to University of Georgia Research Foundation, Inc.
Savannah River Ecology Laboratory for continuation of aerial bird surveys
since May, 2000 at $75,748.00 annually. (Funded by Account No. 507043420-
5212115/89644340-5212115)
Approve payment in the amount of $34,960.75 to Blair Construction, Inc. for
emergency repairs to the storm sewer line, sanitary sewer line and roadway
at a cave-in at 81h Street and Reynolds Street. (Funded by Utilities
Department Account No. 506043410-5222330 and Public Works Account No.
323041110-296823081)
Approve Change Order #1 in the amount of $56,253.00 to Aqua South
Construction, Inc. for additional work to be completed at the raw water
transmission mains vault and surge tank area. (Funded Acct #
508043410/5425110). .
Approve a proposal from Montgomery Watson in the amount of $67,224.00
to provide professional services to include the analysis of the Butler Creek
interceptor at current and future conditions for analytical results for the
interceptor extension. (Funded by Account Number 509043420/5212115
80150126/5212115)
Approve a proposal from ZEL Engineers, Inc. in the amount of $267,595 to
provide professional services on a project to Upgrade the Raw Water
Pumping Capabilities. (Funded by Account Number 509043410-
5212115/80110250-5212115)
Approve Supplemental Agreement to W. R. Toole Engineers, Inc. in the
amount of $29,800 for engineering services to extend improvements to Old
Louisville Road. Approve Capital Project Budget (CPB#323-04-296823516)
Change Number Two in the amount of $29,800 to be funded from the One
6.
13.
14.
16.
17.
18.
19.
Percent Sales Tax, Phase I Recapture ($12,917) and Phase II Recapture
($16,883).
Approve option to acquire 0.088 acres for a right-of-way and 2,249.90 sq. ft.
for a temporary construction easement from HIS Southlo, LLC, (Tax Map
110-3, Parcel 222) for the sum of $28,031.
Motion to authorize condemnation against New Generations Ministry and
Daycare, Inc. (Tax Map 95, Parcel 3.4).
Motion to authorize condemnation against Charles Tate, Sr. and Frances M.
Tate (Tax Map 83, Parcel 10, Project Parcel 204).
Approve option to acquire 0.024 acres for a right-of-way, 0.012 acres for a
p~r!!1anen! dr~iIl.ageLl!tili'!y_and filainte!!l!!l~Leas~ment and 2,202.23 sg. ft._
for a temporary construction easement from Speedway SuperAmerica, LLC,
(Tax Map 110-3, Parcel 188.2) for the sum of $10,957.
Approve option to acquire 0.30 acres for a right-of-way and 10,260.21 sq. ft.
for a temporary construction easement from HIS Southlo, LLC, (Tax Map
122.1, Parcel 47.1) for the sum of $99,191.
Approve option to acquire 0.156 acres for a right-of-way and 5,045.83 sq. ft.
for a temporary construction easement from James M. Hull, ill (Tax Map
110-3, Parcel 188.6) for the sum of $50,052.
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Mr. Cheek: I move to approve the consent agenda as listed by the Chairman.
Mr. Colclough: Second.
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Motion adopted unanimously.
1. Presentation by Mr. Tyler L. Eidson regarding Buckhead Subdivision.
Mr. Eidson stated that the he was experiencing problems with water running
down on his property due to the development of the subdivision.
Mr. Cheek stated that they were in the process of working on the problem and its
resolution.
Mr. Robert Barnes and Mr. Herman Hughes also appeared before the Committee
requesting that the owner consider installing a privacy fence with shrubbery for screening
purposes.
Mr. Cheek: We will write the owner a letter to notify him that some problems
exist that should be addressed.
Mr. Coleman, Attorney for the subdivision developer, stated that they would try
to address the concerns of the neighbors.
Mr. Cheek: I move we receive this as information.
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Mr. Colclough: Second.
Motion adopted unanimously.
2.
Approve recommendation to go into negotiations with Montgomery Watson
regarding design/build of new surface Water Treatment Plant. (Funded by
2000 Bond Issue and 2002 Bond Issue - Account Number to be assigned
when fee is established). (Deferred from Engineering Services Committee
March 26,2001)
Mr. Wall:.ll1,!ve !oQl<:~cLa! a5<Quple of iS~l!.es that were rai)iedJast time._ On~ _
concerned whether there was any remaining obligation insofar as the [um was concerned
and there was never an agreement reached on that. There was also a purchasing issue as
to whether we had complied with the purchasing code and in my opinion, we have
complied with the code.
After further discussion of the matter, Mr. Cheek: A motion to approve.
Mr. Colclough: Second.
Motion adopted with Mr. Mays voting Present.
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3.
Motion to approve Right-of-Way Encroachment Permit for Qwest Virtual
Private Network along 22,955 feet of City streets at a fee of $5,000.00 per
mile.
Mr. Wall: I met with the gentleman and he has indicated that this is a secure
nelwork and he was not at liberty to disclose who the governmental agency was. He
indicated that it is a pass-through to another governmental entity at a different rate other
than the $5.00 per linear foot. This is a proposal that came from him based upon his
negotiations with the state of Georgia.
Mr. Colclough: I move that we turn it down.
Mr. Cheek: I'll second that.
Mr. Chairman: Is this for Fort Gordon?
Mr. Wall: That's my assumption based upon the route but I don't know that.
Mr. Chairman: Jim, can you get more information on this before we take action
at the next meeting?
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Mr. Wall: I will try.
Mr. Cheek: I move that we receive this as information until the next meeting.
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Mr. Mays: Second.
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Motion adopted with Mr. Colclough voting No.
4. Authorize Public Works and Engineering Department to award contract to
the low bidder in each ofthe sections bid for the Solid Waste Collection
contract.
Ms. Smith: We do not recommend awarding Section 10 due to the costs
associated with that one.
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After a lengthy discussion of the matter, Mr. Cheek: I move that we send it to the
Commission without recommendation.
Mr. Colclough: Second.
Motion adopted with Mr. Mays voting No.
8. Approve Change Order #2 in the amount of $57,635.00 to Graves
Environmental Services for additional work to be completed at the wells
located in the Spirit Creek basin (Funded Acct # 508043410/5425110).
Mr. Cheek: A motion to approve.
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Mr. Mays: Second.
Motion adopted unanimously.
15. Motion to authorize condemnation against Charles David Savage and
Charles Savage, Jr. (Tax Map 83, Parcel 6, Project Parcel 42).
Mr. Wall: I need to get you to add to the motion to authorize the quit claiming of
the interest that had been deeded to us back to the Junior so that we can condemn the
whole property.
Mr. Cheek: I so move as recommended by the attorney.
Mr. Mays: Second.
Motion adopted unanimously.
20. Emergency repairs to Courtney's Detention Pond on Wheeless Road.
Mr. Cheek: The spillway for this pond has deteriorated over time. We're asking
for permission to discuss this with an engineering firm somewhat on an emergency basis
because there is the potential of it collapsing and perhaps losing the dam to the pond. We
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need to determine if we need to repair it in kind or replace it with something different.
The repair cost at this time is unknown and the price for the engineering should be no
more than $5,000.
Mr. Cheek: I move to approve allowing the County Engineer to study the
situation with an engineering firm and come back with a recommendation.
Mr. Mays: Second.
Motion adopted unanimously.
21. Discussion of Water System Readiness. (Deferred from Engineering Services
Committee March 26, 2001)
Mr. Hicks gave a report about the water supply situation in preparation for the
summer season.
Mr. Cheek: I'd like to move that we receive this as information and from this day
forth every first Committee meeting in April that we get a state of our water system
report.
Mr. Colclough: Second.
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Motion adopted unanimously.
Ms. Smith: On the Courtney pond, because it was an emergency item, do we
have authorization to get the engineers started on the design work on that. It is costing
$800 a week.
It was the consensus of the Committee that aulhorization be given for the design
work.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
NWM
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