HomeMy WebLinkAbout03-26-2001 Meeting
ENGfNEERING SERVICES
AGENDA
COMMITTEE ROOM - March 26, 2001
2:30 P. M.
I. Approve option to acquire a right-of-way and temporary construction easements
from Carol Peterson Pryor (Tax Map 110-3, Parcel 188.4) for the sum 01'$15,801.
2. Approve a proposal from Johnson, Laschober and Associates in the amount of
$66,635.00 to provide professional services which includes tank demolition
documents, design of new 1 MG elevated tank and services during construction.
(Funded by Account Number 5090434210/5212115 80110425/5212115)
3. Approve a proposal from Johnson, Laschober and Associates in the amount of
$85,935.00 to provide professional services which includes design of new 2MG
elevated storage tank and services during constmction. (Funded by Account
Number 5090434210/5212115 80110105/5212115)
4. Approve Change Order #11 in the amount of $40,443.00 to Aqua South
Constmction, Inc. for additional work to be completed at the Water Treatment
Plant on Highland Avenue. (Funded Acct. # 508043410/5425110)
5. Authorize to let for bids the Laney Walker Reconstmction Project. Also approve
Capital Project (CPB # 326-04-288811018) Change Number 1111ee in the amount
of $3,026,000 to be funded from Special One Percent Sales Tax, Phase III, Urban
Recapture, ($2,096,925) GDOT funds ($500,000) and CDBG ($429,075).
6. Approve Change Order #1 in the amount of $34,000.00 to ZEL Engineers for
additional engineering services completed on the Clearwell Baffling and Re-
piping Project. (Funded by Acct #508043410/5212115)
7. Approve transfer of Sponsorship of Augusta Canal Headgate & Locks
Rehabilitation TEA Project (STP-000E(190), P. 1.#271296 and Memorandum of
Understanding dated June 7, 1999 to Augusta Canal Authority.
8. Approve proposal from James G. Swift and Associates in the amount of $168,930
to prepare a design for the US Hwy 25 Sanitary Sewer Extension including both
the Gracewood and Bowlmaker Branch Extensions. (Funded by Account Number
509043420-5212115/80150185-52121 15)
9. Approve a proposal from Southern Partners in the amount of$21,920 to complete
the design for the Horsepen Tmnk Sewer. (Funded by Account Number
509043420/521211580150175/5212115)
10. Approve a proposal from W. R. Toole Engineers, Inc. in the arnount of
$169,180.00 to provide professional services to include design of sanitary sewer,
design analysis of lift station modifications, redesign of the existing force main,
and environmental wetland delineation and peJ111itting. (Funded by Account
Number 509043420/52l2115 80 [50 125/52l2Il5)
it. Approve a proposal from W. R. Toole Engineers, luc. in the amount of
S I 04,800.00 to provide professional services to include design of a 20 inch water
main which will service Ground Water Treatment Plant #3. (Funded by Account
Number 509043410/521211580110175/5212(15)
l2. Approve a proposal fi'om W. R. Toole Engineers, Inc. in the amount of
$166,150.00 to provide professional services to include the design ofa 20 inch
water main which will service the proposed Ground Water Treatment Plant #4.
(Funded by Account Number 509043410/52121l5 80110185/52121 15)
13. Approve a proposal from W. R. Toole Engineers, Inc. in the amount of
$265,850.00 to provide professional services to include design of sanitary sewer,
tie-ins to the proposed Butler Creek Interceptor, and environmental wetland
delineation and permitting. (Funded by Account Number 509043420/5212115
80150130/52121 ]5
14. Approve Change Order #1 in the amount of 545,000 to ZEL Engineers for
additional engineering services completed on the NIid-City Sanitary Sewer Relief
Project. (Funded by Acct #508043420/52121] 5)
IS. Approve Change Order #2 to Mabus Construction Company for additional work
to be completed on the Nlid-City Sanitary Sewer Relief Force Main Project.
(Funded by Acct #508043420-5425210)
16. Approve Change Order #2 in the amount of S 12,861.43 to ZEL Engineers for
additional engineering services completed on the Groundwater Treatment Plant
No.3 and 4 Project. (Funded by Acct #5080434]0/5212115)
17. Approve a proposed from ZEL Engineers, Inc. in the amount ofS45,5 19 to
provide professional services on the Auxiliary Pump Station Improvement
Project. (Funded by Account Number 509043410-5212115/80170300-5212115)
18. Approve a proposal from ZEL Engineers, Inc. in the amount of $68,259 to
provide professional services on the Raw Water Pump Station Valve Vault
Bypass Project. (Funded by Account Number 509043410-5212115/80 II 0300-
52(2115)
19. Consider advertising for construction contract to extend a sanitary sewer line in
Vassar Drive from Lancaster Road to Aumond Road. (Will be funded from
Renewal and Extension if the project moves beyond the bid phase)
20. Recommendation from the Public Works Director regarding the salary range for
the position ofVacam Professional Positions.
21.
21.
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24.
25.
26.
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Discussion ofW:lter Svstem Readiness. (Deferred ti'om Engineering Services
Committee meeting of March 14,200 I)
Approve recommendation to go into negotiations with Montgomery Watson
regarding Design/Build of New Surface Water Treatment Plant. (Funded by 2000
Bond Issue and 2002 Bond Issue-Account Number to be assigned when fee is
established). (Requested by Commissioner Bridges)
Authorize to let for bids the Bungalow Road Improvements Project. Also,
aRRrove Capita~ Project Bu!ig~(CPB#323-04-299823595) Change Number One
in the amount of $2, 177,000 for remainder of funds programmed Tn Special One
percent Sales Tax, Phase [IT and Augusta Utilities Bond in the amount of
$2,068,000 and 5200,000 respectively.
Sponsor the "Sixth Annual Statewide Litter Cleanup on April 14th and Keep
Georgia Beautiful month to include Earth Day" recognition on April 21 st County-
Wide.
Authorize the letting of Turknett Springs Detention Pond Improvement for bid.
Also approval of Capital Project Budget Change Order One CPB#(327-04-
296812007) ill the amount of$441,000 funded from Special One Per Cent Sales
Ta,<, Phase III ($202,161), Special One Percent Sales Tax, Phase II recaprure
($38,839) and Augusta Utilities ($200,000).
Approval to authorize Public Works and Engineering department to extend an
offer of employment to the selected candidate for the Pre-Construction Engineer
in the amount of $50,000.
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Motion to approve Resolution reaffirming E. Porter Alexander Camp No. 158 as
custodians of the Confederate Powder Works Chimney.
28.
Motion to approve lease to Southeastern Naruml Sciences Academy.
29.
Motion to approve permit for pipe bridge encroachment between Augusta and
Augusta energy LLC in conj unction with the construction of a co-generation
facility in Augusta, Georgia.
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ENGINEERING SERVICES
COM1vfITTEE
COMMITTEE ROOM - March 26, 200 I
2:30 P. M.
PRESENT: Hons. Bridges, Chairman; Cheek, Co-Chairman; Colclough and
Mays, members; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Brenda
Byrd-Pelaez, Human Resources Director; Max Hicks, Utiliities Dept. Director; Teresa
Smith, Public Works Director; Vanessa Flournoy, Staff Attorney; Rick Acree, Asst.
Director ofP.W. - Facilities Management Division; Doug Cheek, County Engineer;
Drew Goins, Asst. Director ofP.W. - Engineering Division; Jim Huffstetler, Traffic
Engineer; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of
.___Commission.~
ABSENT: Hon. Bob Young, Mayor.
Also Present: Heidi Coryell of The Augusta Chronicle, Stacey Eidson of The
Metropolitan Spirit, other members of the news media and Hons. J. Brigham, Williams,
Beard and Shepard, Commissioners.
Mr. Wall: I'd like to delete Item #28.
The Clerk: We have a request to add one item.
Mr. Cheek: I move to add.
Mr. Colclough: Second.
Motion adopted unanimously.
The Chairman asked that as many items as possible be considered for a consent
agenda, pulling any items that Commissioners wish to discuss individually.
The Clerk: We have a report from the Street Lighting Sub-Committee that
we would like to add.
Mr. Colclough: I so move we add that.
Mr. Mays: Second.
Motion adopted unanimously.
Mr. Cheek: I'd like to delete Item #21 and let it come back for discussion at the
next meeting.
[Items 4, 6, 14, 15, 16, 17,20,22,25,29 were pulled for discussion]
Mr. Cheek: [move that we approve the items as a consent agenda other than the
ones we pulled.
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Mr. Colclough: Second.
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
I. Approve option to acquire a right-of-way and temporary construction
-ease men ts. fro m.C arol.1' eterso n.l'ryo r. (Tax.Map.11 0-3,.l'arceL I 88.4). fo rthe .
sum of $15,801.
2. Approve a proposal from Johnson, Laschober and Associates in the amount
of $66,635.00 to provide professional services which includes tank demolition
documents, design of new IMG elevated tank and services during
construction. (Funded by Account Number 5090434210/5212115
80110425/5212115)
3. Approve a proposal from Johnson, Laschober and Associates in the amount
of $85,935.00 to provide professional services which includes design of new
2MG elevated storage tank and services during construction. (Funded by
Account Number 5090434210/5212115 80110105/5212115)
4. Deleted from consent agenda.
5. Authorize to let for bids the Laney Walker Reconstruction Project. Also I
approve Capital Project (CPB # 326-04-288811018) Change Number Three
in the amount nf $3,026,000 to be funded from Special One Percent Sales
Tax, Phase ill, Urban Recapture, ($2,096,925) GDOT funds ($500,000) and
CDBG ($429,075).
6. Deleted from cnnsent agenda.
7. Approve transfer of Sponsorship of Augusta Canal Headgate & Locks
Rehabilitation TEA Project (STP-OOOE(190), P. 1.#271296 and Memorandum
of Understanding dated June 7, 1999 to Augusta Canal Authority.
8. Approve proposal frnm James G. Swift and Associates in the amount of
$168,930 to prepare a design for the US Hwy 25 Sanitary Sewer Extension
including both the Gracewood and Bowlmaker Branch Extensions. (Funded
by Account Number 509043420--5212115/80150185-5212115)
9. Approve a proposal from Southern Partners in the amount of $21,920 to
complete the design for the Horsepen Trunk Sewer. (Funded by Account
Number 509043420/5212115 80150175/5212115)
10. Approve a proposal from W. R. Toole Engineers, Inc. in the amount of
$169,180.00 to provide professional services to include design of sanitary
sewer, design analysis oflift station modifications, redesign ofthe existing
force main, and environmental wetland delineation and permitting. (Funded
by Account Number 509043420/5212115 80150125/5212115)
II. Apprnve a proposal from W. R. Toole Engineers, Inc. in the amount of
$104,800.00 to provide professional services to include design of a 20 inch I
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water main which will service Ground Water Treatment Plant #3. (Funded
by Account Number 509043410/521211580110175/5212115)
12. Approve a proposal from W. R. Toole Engineers, Inc. in the amount of
$166,150.00 to provide professional services to include the design of a 20 inch
water main which will service the prnposed Ground Water Treatment Plant
#4. (Funded by Account Number 509043410/5212115 80110185/5212Il5)
13. Approve a proposal from W. R. Toole Engineers, Inc. in the amount of
$265,850.00 to provide professional services to include design of sanitary
sewer, tie-ins to the proposed Butler Creek Interceptor, and environmental
wetland delineation and permitting. (Funded by Account Number
- - - - - -509043420/5212115-80150130/5212115-_______ - - - ___
14. Deleted from consent agenda.
15. Deleted from consent agenda.
16. Deleted from cnnsent agenda.
17. Deleted from consent agenda.
18. Approve a proposal from ZEL Engineers, Inc. in the amount of $68,259 to
provide professional services on the Raw Water Pump Station Valve Vault
Bypass Project. (Funded by Account Number 509043410-5212Il5/80Il0300-
5212115)
19. Consider advertising for constructinn contract to extend a sanitary sewer line
in Vassar Drive from Lancaster Road to Aumond Road. (Will be funded
from Renewal and Extension if the project moves beyond the bid phase)
20.- Deleted from consent agenda.
21. Deleted from the agenda. [Discussion of Water System Readiness. (Deferred
from Engineering Services Committee meeting of March 14,2001)]
22. Deleted from consent agenda.
23. Authorize to let for bids the Bungalow Road Improvements Project. Also,
approve Capital Project Budget (CPB#323-04-299823595) Change Number
One in the amount of $2,177,000 for remainder of funds programmed in
Special One percent Sales Tax, Phase ill and Augusta Utilities Bond in the
amount of $2,068,000 and $200,000 respectively.
24. Sponsor the "Sixth Annual Statewide Litter Cleanup on April 14" and Keep
Georgia Beautiful Month to include Earth Day" recognition on April 21st
County-Wide.
25. Deleted from consent agenda.
26. Approval to authorize Public Works and Engineering Department to extend
an offer of employment to the selected candidate for the Pre-Construction
Engineer in the amount of $50,000.
27. Motion to approve Resolution reaffirming E. Porter Alexander Camp No.
158 as custodians of the Confederate Powder Works Chimney.
28. Deleted from the agenda. [Motion to approve lease to Southeastern Natural
Sciences Academy]
29. Deleted from consent agenda.
4.
Approve Change Order #11 in the amount of $40,443.00 to Aqua South
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Construction, Inc. for additional work to be completed at the Water
Treatment Plant on Highland Avenue. (Funded Acct. # 508043410/5425110)
Mr. Cheek: A motion to approve.
NIT. Mays: Second.
Motion adopted unanimously.
6. Approve Change Order #1 in the amount of $34,000.00 to ZEL Engineers for
. ____ ~additional.engineering_services_completed.on..the- Clear::weILBaffling.and.Re-
piping Project. (Funded by Acct #508043410/5212115)
Mr. Cheek: A motion to approve.
Mr. Mays: Second.
Motion adopted unanimously.
14. Approve Change Order #1 in the amount of $45,000 to ZEL Engineers for
additional engineering services cnmpleted on the Mid-City Sanitary Sewer
Relief Project. (Funded by Acct #508043420/5212115)
Mr. Cheek: I move to approve.
Mr. Colclough: Second.
Motion adopted unanimously.
IS. Approve Change Order #2 in the amount of $59,400.00 to Mabus
Construction Company for additional work to be completed on the Mid-City
Sanitary Sewer Relief Force Main Project. (Funded by Acct #508043420-
5425210)
Mr. Cheek: I move to approve.
Mr. Colclough: Second.
Motion adopted unanimously.
16. Approve Change Order #2 in the amount of $12,861.43 to ZEL Engineers for
additional engineering services completed on the Groundwater Treatment
Plant No.3 and 4 Project. (Funded by Acct #508043410/5212115)
Mr. Hicks: We are beginning to do more soil borings and investigation in our
contracts now than we used to in order to reduce the number of possible change orders
related to that type of work.
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Mr. Cheek: I move to approve.
Mr. Colclough: Second.
Motion adopted unanimously.
17. Approve a proposal from ZEL Engineers, Inc. in the amount of $45,519 to
prnvlde professional services on the Auxiliary Pump Station Improvement
Project. (Funded by Account Number 509043410-5212115/80170300-
_5212115)___._____
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
20. Recommendation from the Public Works Director regarding the salary
range for Vacant Professional Positions.
Ms. Smith: This is to authorize Public Works and Engineering to hire the
Assistant County Engineer, County Engineer, Assistant Director of Engineering and
Landfill Manager positions at a salary not to exceed 10% above the midpoint range. Also
revise the salary grade for the Assistant Director and Director to Grade 61 and 63
respectively to adequately reflect increases in position requirements.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
22. Approve recommendatinn to go into negotiations with Montgomery Watson
regarding Design/Build of New Surface Water Treatment Plant. (Funded by
2000 Bond Issue and 2002 Bond Issue-Account Number to be assigned when
fee is established). (Requested by Commissioner Bridges)
Mr. Colclough: We reviewed four companies that submitted RFPs and brought it
down to the top two candidates, Montgomery Watson and CDM. Montgomery Watson
was rated as the top company and we would reco=end them to you.
After a short discussion, Mr. Mays: Our process of our five-day waiting period,
was that process waived in that process?
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i'vIr. Chairman: I'm not familiar with what you're asking. If you want to go into a
legal meeting to discuss this, that would be fine.
Mr. Mays: I'll make a motion that we go into a legal meeting.
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Mr. Cheek: I'll second that.
Motion adopted unanimously.
[LEGAL MEETING]
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At the close of the legal meeting, the meeting was reopened to the public.
tvIr. Chairman: Do I hear a motion that we sign the affidavit?
[Motinn to approve authorizing the Chairman to execute an affidavit of
compliance with Georgia's Open Meetings Act]
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
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Mr. Chairman: The Chair would like a motion that Item 22 be held over to the
next Committee meeting.
Mr. Cheek: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
25. Authorize the letting of Turknett Springs Detention Pond Improvement for
bid. Also approval of Capital Project Budget Change Number One
CPB#(327-04-296812007) in the amount of $441,000 funded from Special
One Percent Sales Tax, Phase III ($202,161), Special One Percent Sales Tax,
Phase II Recapture ($38,839) and Augusta Utilities ($200,000).
Mr. Mays: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
29.
Motion tn approve permit for pipe bridge encroachment between Augusta
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and Augusta Energy LLC in conjunction with the construction of a co-
generation facility in Augusta, Cenrgia.
Mr. Wall: This pipe bridge will transmit steam from the co-generation facility
that is going to be built there by Sky Gen. The actual name of the company is Augusta
Energy LLC. This is the first pipe bridge we've had and consistent with what we would
charge if this were going under our right of way, it is $5.00 per linear foot and it's an
annual fee. This is a 60-foot right of way so that's a $300 annual fee that we would
customarily charge if they were going under the road.
- - --- --- - -Mr.-Goins:-This-is-$5.00-per-foot-per-conduit-and.there may- be-multiple- pipes-up--
there. This would be consistent with our existing ordinances.
Mr. Colclough: I move that we approve it and charge $5.00 per foot per conduit.
Mr. Cheek: Second.
Motion adopted unanimously.
Approve concept to supply gray water to Sky Cen for use in generating
electric power. (Funding initially by Sky Cen with reimbursement from City via
credits for sewer service or from 2002 Bond Issue), was read.
Mr. Hicks: Sky Gen is being encouraged by EPD to use gray water instead of
using additional withdrawals from the river. Most of their discharge water will be spent
cooling water from their process. A force main could be built for about $3 million. They
asked if we would be interested in owning the gray water line because there was potential
for others in the area to use gray water. My co=ent was that if there was potential for
other firms to use gray water for cooling water or for other purposes then it would
behoove us to own the line and furnish them that gray water. If they owned the line, they
would then try to talk others into using gray water and have to work out some
arrangement where they would buy it from us and we sell it to them. The best thing
would be for us to own the line. However, we wouldn't have the funds ready until we get
our 2002 bond issue and then funds could be put in that to pay for the line. They're
looking to spend $300 million dollars to construct a facility so they could go ahead and
fund it for $3 million and we could then reimburse them. We would then have the
potential to supply this to others in that area. We just wanted you to approve the concept
today because he needs a letter to take back to EPD to let them know that we are .
agreeable to that concept of using gray water from the City. Any agreement that comes
out of this would come back to the Co=ission for approval and the price would be part
of the negotiations.
Mr. Cheek: I move to approve the concept of furnishing them gray water.
Mr. Colclough: Second.
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Motion adopted unanimously.
The Committee next considered a report from the Street Light Sub-
Committee.
Mr. 1. Brigham: The street lighting committee met earlier today and we
recommend that we establish a rate of 70 cents a front foot for commercial districts along
arterials and a rate 32 cents a front foot for residential districts along arterials. In addition
to that, that we establish a suburban arterial street lighting district. I think you have a
copy of the proposed program in front of you which also includes the lighting of major
_____interchanges.__ _______ _._____._______ ________n_
Mr. Colclough: I make a motion that we approve the street lighting as presented
by the Traffic Engineer.
Mr. Cheek: Second.
Motion adopted unanimously.
Mr. Shepard reported that the first hydro switch has been installed at 11 th Street
and is being tested_
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
NWM
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CLOSED MEETING AFFIDAVIT
STATE OF GEORGIA
COUNTY OF RICHMOND
AFFIDA vrr OF OIAIRMAN AS PRESIDING OFFICER
Ulmer Bridges, Chairman, Engineering Services Committee, being duly sworn, states under oath that
the following is true and accurate to the best of his knowledge and belief:
The Engineering Services Committee met in ;.duly advertised meeting on IIMc1..zI" 2001.
2.
During such meeting, the Committee voted to go into closed session.
3.
a.m./p.m and adjowned at if: lZ-- _Jp.m..
The executive session was called to order at
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4.
The subject matter of the closed portion of the meeting was devoted to the following maner(s) within
the exceptions provided in the open meetings law:
~nsultation with the county attorney or other legal counsel to discuss pending or
potential litigation, settlement, claims, administrative proceedings, or other judicial actions
brought or to be brought by or against the county or any officer or employee or in which the
county or any officer or employee may be directly involved as provided in O.CGA. ~ 50-14-2(1);
_ Discussion of tax matters made confidential by state Jaw as provided by O.CGA. ~ 50-14-
2(2) and (InSeIt the citatim IV the Ieyd autlxJritymaking the tax m:It1er cmfidential)
_ Discussion of the fuurre acquisition of real estate as provided by O.CGA. ~ 50-14-3(4);
_ Discussion or deliberation on the appointment, employment, compensation, hiring,
disciplinaI}'" action or dismissal, or periodic evaluation or rating of a county officer or employee as
provided in O.CGA. ~ 50-14-3(6);
_ Other {descrilx the exenption IV the open rrmings law}
as provided in (InSeIt the citatim to the fewd autIxJrity exanpring the topic)
This ~dayof ~c.t..
'00' ~~
tJlrer Bridges, Chairman
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