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Home My WebLink About01-29-2001 Meeting ENGINEERING SERVICES AGENDA COMMITrEE ROOM - January 29, 2001 2:30 P.M I. Motion to authorize condemnation against Ronnie C. Johnson (Tax Map 40, Parcel 48). 2. Approve Change Order-No.2 in the amount of$65,815.50 to Blair Construction, Inc. for additional work done on the Old Waynesboro Road 16" water main. (Funding is available in account # 508043410-5425 110). 3. Approve Change Order No.7 in the amount of$80,675.73 to Blair Construction, Inc. for the construction 440 linear feet of sewer line along Brentwood Place, material overrun, and additional work performed after final inspection. (Funding is available in account #507043420-54252 I 0/89800090-542521 0) 4. Approve Change Order No. I in the amount of$15,040.20 to Blair Construction Inc. for additional work performed on the Tobacco Road-Deans Bridge Road Interchange (Water Main Relocation). (Funded from Account # 507043410- 5425110/80000001-5425110) 5. Consider Augusta Utilities Customer Service Accounts Receivable Fourth Quarter Report. 6. Motion to authorize condemnation against Johnnie C and Nettie C. Jenkins (Tax Map 83, Parcel 195). 7. Presentation of annual report for maintenance activities for the Public Works and Engineering Department, Maintenance Division. 8. Motion to authorize condemnation of property of Ronald and Barbara West (Tax Map 83, Parcel 205). 9. Motion to authorize condemnation against the Estate of Lillian Duffie (Tax Map 83, Parcel 10, Project Parcel 30). 10. Motion to settle pending condemnation case for property owned by 1075 Hospitality, LP a/kIa Holiday Inn (Tax Map 12, Parcel 8-05). II. Approve the deletion of Application Manager II with Job Grade 52 for Utilities Department and creation ofCCMS Manager with Job Grade 52 and Job Description for CCMS Manager. (Funds budgeted in personnel accounts under 506043 I 10) -. 12. Approve additional personnel for the Utilities Department to perform engineering, inspection and land acquisition tasks required by the 2000 Bond Issue Program - 13. 14. 15. and subsequent Bond Issue Programs. (Funded by Account No. 509043490- 511 I 110/80199999-5111110 for Salary & Wages). Approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Engineering and Construction in the amount of$67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages) .. Approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Water Production in the amount of $67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages) Approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Wastewater Treatment in the amount of$67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages) 16. Approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Finance and Administration in the amount of $67,500.00. (Funded by Account No. 506043110-51 I 1110 for Salary & Wages) 17. Approve a proposal from Cranston, Robertson & Whitehurst, P.C. in the amount of$73,350 to perform a Route Study and prepare a Concept Report for the Rae's Creek Relief Sewer. (Funded by Account Number 509043420/5212115 80160110/5212115). 18. Discussion of water and sewer rates. (Requested by the Mayor) 19. Approve awards of Pest Control Contract by Sections. 20. Authorize and execute local government engineering supervision for the Laney Walker Roadway and Drainage Improvements Project. 21. Authorize Public Works and Engineering Department to notify consulting engineers of results of selection process and proceed with negotiations for contract for engineering services on the Windsor Spring Road Phase IV and Phase V Project. 22. Approve Change Order Number One in the amount of $197,591.70 to be funded from Phase II Recapture. Also, approve CPB # 327-04-296812004 in the amount of $197,600.00. 'J' -~. Certify the project right-of-way and execute the Georgia Department of Transportation Right of Way Agreement for the Stevens Creek Road Improvements Project. 24. Approve Revised State-Aid County Contract Priority List. 25. Communication from the Development Authority of Richmond County regarding Augusta Corporate Park water service. 26. Discuss the proposed route and public use of property of Matthew Gay regarding a sewer line utility for Pepperidge Subdivision. 27. Progress report on Unpaved Roads Sub-Committee. .... - - - .... I ENGINEERING SERVICES COMMITIEE COMMITIEE ROOM - January 29, 2001 2:30 P.M PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Max Hicks, Utilities Dep!. Director; Teresa Smith, Public Works Director; Drew Goins, Ass!. Director ofP.W. - Engineering Division; Doug Cheek, County Engineer; Michael Greene, Asst. Director of P. W. - Operations Division; Rick Acree, Ass!. Director ofP.W. - Facilities Management Division; Donna Williams, Interim Comptroller; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: George Eskola of WffiF Television, Stacey Eidson of The Metropolitan Spirit, Heidi Coryell of The Augusta Chronicle and Hons. J. Brigham, Beard, Commissioners. A request to approve the deletion of Application Manager 1I with Job Grade 52 for Utilities Department and creation of CCMS Manager with Job Grade 52 and Job Description for CCMS Manager. (Funds budgeted in personnel accounts under 506043110), was read. Mr. Colclough: I so move. I Mr. Cheek: Second. Motion adopted unanimously. A request to approve additional personnel for the Utilities Department to perform engineering, inspection and land acquisition tasks required by the 2000 Bond Issue Program and subsequent Bond Issue Programs. (Funded by Account No. 509043490-5111110/80199999-51 Il IlO for Salary & Wages), was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Engineering and Construction in the amount nf$67,500.00. (Funded by Account No. 506043110- 5IlIlIO for Salary & Wages), was read. I A request to approve Utilities Department proposal to extend an offer nf employment to selected candidate for Assistant Director - Water Production in the amount of $67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages), was read. A request to approve Utilities Department proposal to extend an offer nf employment to selected candidate for Assistant Director - Wastewater Treatment in tbe amount of $67,500.00. (Funded by Account No. 506043110-5111110 for Salary & Wages), was read. I A request to approve Utilities Department proposal to extend an offer of employment to selected candidate for Assistant Director - Finance and Administration in the amount of $67,500.00. (Fnnded by Account No. 506043110- 5111110 for Salary & Wages), was read. Mr. Cheek: I move for approval at salary rate of $65,000 allowing a 60-day transition for Mr. Cheek and a l20-day for Mr. Goins contingent upon getting the new Pre-Construction Engineer and Assistant County Engineer positions filled. Mr. Mays: I'll second it. Mr. Hornsby: I think we need to give her permission to go ahead and start advertising for those positions. Mr. Cheek: I'll incorporate that into the motion. You're talking advertising for the empty positions. I Mr. Hornsby: Yes. Ms. Smith: The Assistant Director and County Engineer positions. Ms. Pelaez: There is the matter of the lateral transfer. The Asst. Director is moving from a pay grade 59 in one department to a pay grade 59 in another department. The policy and procedures say that if you are doing this, you would receive no salary increase and no auto allowance. However, you could make an exception to the lateral transfer policy if you chose to. After further discussion, Mr. Cheek: I misspoke on the time for the transition. It should be 120 days for Mr. Cheek and 60 to 90 days for Mr. Goins. Mr. Chairman: So you would like to advertise for those positions that we're transitioning. Ms. Smith: Yes, and I have to be able to fill those Assistant positions in order to have someone to do the transition. I I Mr. Mays: I would hope that by the time we get to the Commission meeting that these things be worked out among Mr. Hicks, Ms. Smith, Mr. Hornsby, Ms. Pelaez and even Mr. Wall, if necessary, to get some clarity with the situation. Mr. Cheek: Let's make that 90 days for Mr. Goins. Motion adopted with Mr. Colclough voting "No". A request to authorize condemnation against Ronnie C. Johnson (Tax Map 40, Parcel 48), was read. Mr. Cheek: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Change Order No.2 in the amount of $65,815.50 to Blair Construction, Inc. for additional work done on the Old Waynesboro Road 16" water main. (Funding is available in account # 508043410-5425110), was read. Mr. Cheek: I so move. I Mr. Colclough: Second. Motion adopted unanimously. A request to approve Change Order No.7 in the amount of $80,675.73 to Blair Construction, Inc. for the construction 440 linear feet of sewer line along Brentwood Place, material overrun, and additional wnrk performed after final inspection. (Funding is available in account #507043420-5425210/89800090- 5425210), was read. Mr. Hicks: Most of this is to extend sewer line to some residences on Papaya Drive. After a short discussion, Mr. Cheek: A motion to approve. Mr. Mays: Second. Motion adopted unanimously. I A request to approve Change Order No.1 in the amount of $15,040.20 to Blair Cnnstruction Inc. for additional work performed on the Tobacco Road-Deans Bridge Road Interchange (Water Main Relocation). (Funded from Account # 507043410-5425110/80000001-5425110), was read. Mr. Cheek: A motion to approve. I Mr. Colclough: Second. Motion adopted unanimously. The Committee next heard a presentation of the Augusta Utilities Customer Service Accnunts Receivable Fourth Quarter Report. Mr. Cheek: I move we receive this as information. Mr. Colclough: Second. Motion adopted unanimously. A request to authorize condemnation against Johnnie C and Nettie C. Jenkins (Tax Map 83, Parcel 195), was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. I Mr. Michael Greene next presented the annual report for maintenance activities for the Public Works and Engineering Department, Maintenance Division. Mr. Cheek: I make a motion to accept this as information. Mr. Colclough: Second. Motion adopted unanimously. A request to authorize condemnation of property of Ronald and Barbara West (Tax Map 83, Parcel 205), was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted with Mr. Mays voting "No". A request to authnrize condemnation against the Estate of Lillian Duffie (Tax Map 83, Parcel 10, Project Parcel 30), was read. Mr. Cheek: I move to approve. I Mr. Colclough: Second. I Motion adopted unanimously. A request to settle pending condemnation case for property owned by 1075 Hospitality, LP aJk/a Holiday Inn (Tax Map 12, Parcel 8-05), was read. Mr. Cheek: I so move. Mr. Colclough: I second it. Motion adopted unanimously. Communication from the Development Authority of Richmond County regarding Augusta Corporate Park water service, was read. Mr. Kevin Shea: We are requesting that you provide water service to the median of the entranceway to the Park and the cost would be approximately $900. Mr. Cheek: I move to approve. Mr. Colclough: Second. I Motion adopted unanimously. A request to approve a proposal from Cranston, Robertson & Whitehurst, P.c. in the amount of $73,350 to perform a Route Study and prepare a Concept Report for the Rae's Creek Relief Sewer. (Funded by Account Number 509043420/521211580160110/5212115), was read. After a short discussion, Mr. Cheek: I so move. Mr. Chairman: Second. Motion adopted unanimously. The Committee next discussed water and sewer rates. (Requested by the Mayor) Mr. Mayor: We have some rate increases coming up in April and ifthere are any changes we would want to make, this would perhaps be the time to do them. I Mr. Hicks: The rate study could be performed to look at the distribution of costs for these new projects that will be constructed. It would probably take six to eight months to do that. Mr. Chairman: We can look at that as an agenda item next time if you would like. Mr. Colclough: I move we receive this as information. I Mr. Cheek: Second. Motion adopted unanimously. A request to approve awards of Pest Control Cnntract by Sections, was read. Mr. Cheek: I move to approve. Mr. Chairman: I'll second. Motion adopted unanimously. A request tn authorize and execute local government engineering supervision for the Laney Walker Rnadway and Drainage Improvements Project, was read. Mr. Cheek: I so move. Mr. Mays: Second. Motion adopted unanimously. I A request to authorize Public Works and Engineering Department to notify consulting engineers of results of selection process and proceed with negotiatinns for contract for engineering services on the Windsor Spring Road Phase IV and Phase V Project, was read. Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Change Order Number One in the amount of $197,591.70 to be funded from Phase II Recapture. Also, approve CPR # 327-04- 296812004 in the amount of $197,600.00, was read. After a short discussion, Mr. Cheek: I make a motion to approve. Mr. Chairman: Second. Motion adopted with Mr. Colclough voting "No". I I A request to certify the project right-of-way and execute the Georgia Department of Transportation Right of Way Agreement for the Stevens Creek Road Improvements Project, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve Revised State-Aid County Contract Priority List, was read. Mr. Colclough: I so move. Mr. Cheek: I'll second it. After a discussion, the motion was adopted unanimously. The Committee next discussed the propnsed route and public use of property of Matthew Gay regarding a sewer line utility for Pepperidge Subdivision. I It was the consensus of the Committee that this item be considered at the nexi meeting. A progress report on Unpaved Roads Sub-Committee. It was the consensus of the Committee that this item be considered at the next meeting. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I