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Home My WebLink About12-11-2000 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - December II, 2000 2:30 p, M. PRESENT: Hons. Bob Young, Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Drew Goins, Asst. Director ofP,W, - Engineering Division; Rick Acree, Asst. Director ofP,W. - Facilities Management Division; Teresa Smith, Public Works Director; Max Hicks, Utilities Dept. Director; Mary Williams, Utilities Dept,; Dave Dlugolenski, EMA Director; Terri Turner, Planning Commission; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Hons. Shepard, Williams, H. Brigham, J. Brigham and Beard, Commissioners, A request to add on-call maintenance personnel at Filter Plant to Rotational Driver List on the Drive Home Approval. (Funded by Account No. 506043520- 5312710), was read. Mr, Mays: I so move, Mr, Cheek: Second, I Motion adopted unanimously, A request to approve proceeding with the Request for Offers for a Debt Service Fund Forward Supply Contract to invest the monthly sinking fund deposits for the 1996/97 and 2000 Bond Issues, was read. Mr, Cheek: I move to approve, Mr, Mays: Second. Motion adopted unanimously, A request to. approve solicitation and submittal of additions and amendments to the current HMGP project and scope of work. Four projects (residences) are being proposed for solicitation and submittal in the Commonwealth Subdivision (Dominion Way). This approval includes execution ofa maintenance agreement subject to federal approval and receipt of Federal funds, was read. I Mr, Dlugolenski: This is the area where we had major flooding back-in June and two of the four homes were substantially damaged which means that they had structural damage in excess of 50% of the actual value of the home, They meet the criteria required and I want to get approval to solicit and submit the applications, The cost involved here is a 25% cost sharing and if you add up buying out these four homes, the total cost is approximately $300,000 to $350,000, So the local 25% cost sharing would be about $80,000, This would be due when they are approved by FEMA, Mr. Cheek: I so move, I Mr, Mays: I'll second it to get it on the floor, After a lengthy discussion of the matter to determine a source for the funding, Mr. Cheek: I'll amend the motion to make it subject to finding a funding source. After further discussion, Mr, Cheek: I'll make a motion that we bring this back to the next Committee meeting with a funding source, Mr. Mays: I'll second it, . Motion adopted unanimously, A request to approve Change Order #1 in the amount of $140,200 to Mabus Construction Company for additional work to be completed on the Mid-City Sanitary Sewer Relief Force Main Project. (Funded by Acct #508043420/5425110), was read. After a discussion, Mr. Cheek: I move to approve. I Mr, Mays: Second, Motion adopted unanimously, A request to approve Change Order #5 in the amount of $83,676 to AquaSouth Construction, Inc. for additional work to be completed at the Water Treatment Plant on Highland Avenue. (Funded Acct # 508043410/5425110), was read. Mr, Cheek: I move to approve, Mr. Mays: Second. Motion adopted unanimously. A request to authorize construction of240 LF of 24" Storm Drain Line along Old Waynesboro Road at a cost of $11,580.00 by Jefferson Contractors, Inc. (Funded by Account No. 507043420-5425210/80000007-5425210), was read. Mr. Cheek: I move to approve, Mr. Mays: Second, I Motion adopted unanimously, I The Committee next discussed Cross-Connection Control Program. Mr. Chairman: I just wanted to put this letter on so that you could see it and we can just receive it as information. Mr. Colclough: I so move. Mr, Cheek: Second. Motion adopted unanimously. The Committee next heard an update from the Unpaved Roads Sub- Committee. ' Mr, Chairman: Would you like to come back at the second Committee meeting in January with a recommendation on this? Mr. Mays: That would be fine. I A request to approve Change Order Number One to Nordmann Contracting, Ine. on the Willis Foreman Road Drainage Improvements Project (CPB#322-04- 292822791) in the amount of $13,415.00 to be funded from the Project Construction Account, was read. Mr. Colclough: I so move. Mr, Cheek: Second, Motion adopted unanimously. A request to approve Proposed 2001 Supplemental LARP Program List. Mr. Colclough: I so move, Mr, Mays: I'll second it and I would also ask that we consider adding Belafonte Drive to this list, Ms, Smith: I can add it in but I'd like to look and see if there is some reconstruction work that needs to be done on it because if there is some work needed, we don't want to add it to this particular list. We'll want to add it to our resurfacing contract where our contractor can go in and do repair work to the pavement if that is what needs to be done. But if there isn't reconstruction work, we can certainly add it to this list I Mr, Chairman: Then you want it added on here subject to what you find out before the next Commission meeting. Ms, Smith: Yes, please, I Motion adopted unanimously. A request to receive for information a presentation on the plan preparation guidelines developed by the Public Works & Engineering Department for use on roadway and drainage projects funded via the One Percent Sales Tax Program, was read. Mr, Colclough: I move we receive this as information, Mr, Cheek: Second. Motion adopted unanimously, A request to receive for information presentation of the Public Works & Engineering Department's contracts to be used for roadway and drainage projects funded via the One Percent Sales Tax Program, was read. Mr, Colclough: I move we receive this as information. I Mr. Cheek: Second. Motion adopted unanimously. The Committee next discussed sewer connections. (Requested by Commissioner Cheek) Mr, Cheek: We have a number of people in my district who will eventually need sewer tied into their homes. The tie-in costs would be costly to their budgets and what I'd like to do is to see if we could come up with some kind of request for proposals for various areas in which a contractor would give us a very low per-foot installation cost for sewer connections similar to what we've done with the garbage collection in different zones, Mr, Wall: I'm supportive of the concept but I'm not quite sure of how we get there, I'd like to think that over, After further discussion of the matter, Mr, Wall: Let us corne back with some recommendations, Mr, Cheek: I'll move that we come back at the second meeting in February with some recommendations as to how we could do this, I Mr, Colclough: Second. I Motion adopted unanimously with Mr, Mays out of the room, A request to authorize Public Works and Engineering Department to offer extension to existing Solid Waste CoUection Contracts for a period of six (6) months, was read. Mr, Goins: TIlls would be to the existing contractors we currently have, Mr, Cheek: I move to approve, Mr, Colclough: Second. After a discussion, the motion was adopted unanimously with Mr, Mays out of the room. A request to approve the amount of $20,000 for the purchase offour (4) wetland mitigation credits required by the US Army Corps of Engineers for the construction ofthe Rae's CreeklWrightsboro Road Sanitary Sewer Extension. (Account # 508043420-5425210), was read. I Mr, Cheek: I move to approve. Mr, Colclough: I second it to get it on the floor, Mr, Wall: Max and I are working on an agreement with the Board of Education on their portion of this. Mr, Hicks: We may have some problem with the developers who had said they would contribute to this. Our administrator was at that time pushing for the concept of a development fee in which developers would pay $1,000 per lot. I don't think you've ever bought into that concept, however, it was on that basis that these developers were approached and told that if they would put up $50,000, we would give them 50 development lot credits. However, that has not been finally approved by the Commission, You approved the concept of building this line to accommodate the school and also serve the subdivisions along Belair Road with trunk lines. We have the money to do this, Mr, Kuhlke: It seems to me that I recall seeing a letter indicating their willingness to participate for $50,000, Mr, Chairman: We need to bring back at the next Committee meeting an answer to the letter that we've discussed, Jim, can we do that? I Mr, Wall: If someone can give me a copy of the letter. Motion adopted unanimously with Mr, Mays out of the room.. A request to approve selection of Johnson, Laschober & Associates, P.C. to complete the engineering design for replacement ofthe chiller, boilers and electrical switchgear in the Municipal Building and consider designlbuild as an alternative project delivery method. The contract amount is $121,000, was read. I Mr, Cheek: I move to approve, Mr. Colclough: Second, Motion adopted unanimously, A request to approve a proposal from Southern Partners in the amount of $8,400 to revise a design for the Mike Padgett Sanitary Sewer Extension. (Funded by Account Number 508043420-5212115), was read. A request to approve a proposal from Southern Partners in the amount of $2,160 to revise a design for the Colony Park Sanitary Sewer Extension. (Funded by Account Number 508043420-5212115), was read. A request to approve a proposal from Southern Partners in the amount of $1,920 to revise a design for the National Hills Sanitary Sewer Extension. (Funded by Account Number 508043420-5212115), was read. I Mr. Cheek: I move to approve, Mr, Mays: I'll second it, Motion adopted unanimously, A request to approve a proposal from Cranston, Robertson & Whitehurst, P.c. in the amount of $11,260 to design a water main to improve the water supply to a transmission main in Riverwatch Parkway. (Account Number 509043410/5212115), was read. Mr, Cheek: . I move to approve, Mr. Colclough: Second. Motion adopted unanimously, A request to approve a proposal from ZEL Engineers in the amount of $10,030 to modify the existing design of the 18" raw water main conversion process and design an additional stretch of water main to improve the existing pressure zone I I in the National Hills Area. (Funded by Account Number 509043410/5212115 80110160/5212115), was read. Mr. Colclough: I so move, Mr. Cheek: Second, Motion adopted unanimously, A request to approve Amendment No.2 (Year 2001 Agreement Modifications) to Agreement with OM! for a 2001 budget cost of$5,496,494. (Funded by Account No. 506043310-5211110), was read. . Mr. Colclough: I so move. Mr. Cheek: I second it. After a short discussion, the motion was adopted unanimously, A request to award contract to Mabus Construction in the amount of $649,015.82 regarding construction ofthe Rae's CreekIWrightsboro Road Sanitary Sewer Extension Project. (Funded by Account No. 508043420-5425210), was read. I Mr. Cheek: A motion to approve contingent on finding the funds. Mr. Colclough: Second it. After a short discussion, Mr. Cheek: I'll withdraw my motion. Mr, Colclough: I move we approve it. Mr, Mays: I'll second it to get it on the floor. Motion fails with the Chairman and Mr. Cheek voting "No", ADJOURNMENT: There being no further business, the meeting was adjourned, Lena J, Bonner Clerk of Commission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - December 11,2000 2:30 p, M, 1. Approve Change Order #1 in the amount of$140,200 to Mabus Construction Company for additional work to be completed on the Mid-City Sanitary Sewer ReliefForce Main Project. (Funded by Acct #508043420/5425110) 2, Approve Change Order #5 in the amount of$83,676 to AquaSouth Construction, Inc. for additional work to be completed at the Water Treatment Plant on Highland Avenue, (Funded Acct # 508043410/5425110) 3, Authorize construction of240 LF of24" Storm Drain Line along Old Waynesboro Road at a cost of $11 ,580,00 by Jefferson Contractors, Inc. (Funded by Account No, 507043420-5425210/80000007-5425210) 4, Discuss Cross-Connection Control Program, I 5. Update from the Unpaved Roads Sub-Committee, -, .- 6. Approve Change Order Number One to Nordmann Contracting, Inc. on the Willis Foreman Road Drainage Improvements Project (CPB#322-04-292822791) in the amount of$13,415,OO to be funded from the Project Construction Account. 7, Approve Proposed 2001 Supplemental LARP Program List. 8, . Receive for information a presentation on the plan preparation guidelines developed by the Public Works & Engineering Department for use on roadway and drainage projects funded via the One Percent Sales Tax Program. 9, Receive for information presentation of the Public Works & Engineering . Department's contracts to be used for roadway and drainage projects funded via the One Percent Sales Tax Program, 10. Discuss sewer connections, (Requested by Commissioner Cheek) II, Authorize Public Works and Engineering Department to offer extension to existing Solid Waste Collection Contracts for a period of six (6) months, 12, Approve the amount of $20,000 for the purchase of four (4) wetland mitigation cells required by the US Army Corps of Engineers for the construction of the Rae's CreeklWrightsboro Road Sanitary Sewer Extension, (Account #' 508043420-5425210) 13, Approve solicitation and submittal of additions and amendments to the current HMGP project and scope of work, Four projects (residences) are being proposed for solicitation and submittal in the Commonwealth Subdivision (Dominion a. I I 14, Way), This approval includes execution of a maintenance agreement subject to federal approval and receipt of Federal funds, Approve selection of Johnson, Laschober & Associates, P.C. to complete the engineering design for replacement of the chiller, boilers and electrical switchgear in the Municipal Building and consider design/build as an alternative project delivery method, The contract amount is $121,000, 15, Approve a proposal from Southern Partners in the amount of$8,400 to revise a design for the Mike Padgett Sanitary Sewer Extension. (Funded by Account Number 508043420-5212115) 16, Approve a proposal from Southern Partners in the amount of$2,160 to revise a design for the Colony Park Sanitary Sewer Extension, (Funded by Account Number 508043420-5212115) 17. Approve a proposal from Southern Partners in the amount of $1 ,920 to revise a design for the National Hills Sanitary Sewer Extensi<1f' (Funded by Account Number 508043420-5212115), 18, I 19, Approve a proposal from Cranston, Robertson & Whitehurst, P,C, in the amount of $11 ,260 to design a water main to improve the water supply to a transmission main in Riverwatch Parkway, (Account Number 509043410/5212115) Approve a proposal from ZEL Engineers in the amount of $1 0,030 to modify the existing design of the 18" raw water main conversion process and design an additional stretch of water main to improve the existing pressure zone in the National Hills Area (Funded by Account Number 509043410/5212115 80110160/5212115) 20. Approve request to add on-call maintenance personnel at Filter Plant to rotational driver list on the drive home approval. (Funded by Account No, 506043520- 5312710) 21. Approve Amendment No, 2 (Year 2001 Agreement Modifications) to Agreement with OMI for a 2001 budget cost of$5,496,494, (Funded by Account No, 506043310-5211110) 22. Award contract to Mabus Construction in the amount of$649,015,82 regarding construction of the Rae's Creek/Wrightsboro Road Sanitary Sewer Extension Project, (Funded by Account No. 508043420-5425210) 23, lA - - Approval to proceed with the Request for Offers for a Debt Service Fund Forward Supply Contract to invest the monthly sinking fund deposits for the 1996/97 and 2000 Bond Issues,