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HomeMy WebLinkAbout11-27-2000 Meeting I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - November 27,2000 2:30 P. M. , PRESENT: HoDS. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chainnan; Colclough and Mays, members; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Teresa Smith, Public Works Director; Drew Goins, Ass!. Director ofP.W. - Engineering Division; Jim Huffstetler, Traffic Engineer; Doug Cheek, County Engineer; Lena Bonner, Clerk of Commk~ion and Nancy Morawski, Deputy Clerk of Commi",~ion. . Also Present: Stacey Eidson of The Metropolitan Spirit, George Eskola ofWJBF Television and HoDS. Williams, J. Brigham, Shepard and H. Brigham, Commkqioners. The Deputy Clerk: We have a request to add two items to the agenda Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted nn"nimously. A request to approve purchase of property for the purpose of a right-of-way from Sylvester Mora Bailey, Sr. (Tax Map 110-3, Parcel 110.1) for the amount of $6,315, was read. Mr. Cheek: I so move. Mr. Colclough: Second. Motion adopted nn"nimously. A request to approve payment of invoice in the amount of $52,896.00 from Cummins South, IDe. for hydraulic transmission and additional work while furnishing and installing new diesel engine and related equipment at the Raw Water Pumping Station. (Funded by Account No. 507043410-5425110/89644260-5425110), was read. Mr. Colclough: I make a motion that we approve it. Mr. Cheek: Second. Motion adopted nn"nimously. A request to approve Co-Location Lease Agreement with Gold Cross Emergency Medical Services for VHF Radio Tower Antenna to be located on the catwalk of the T ower, was read. Mr. Cheek: I move to approve. Mr. Colclough: Second. I Motion adopted lm~nimously. A request to approve option to acquire a right-of-way from Cokesbury Methodist Church (fax Map 110-3, Parcel 187) for the sum of $2,357, was read. Mr. Mays: I so move. Mr. Cheek: I second for discussion. Motion adopted lln~nimously. At this time Mr. and Mrs. Johnny Chivers, Jr. of Fox Den Drive appeared before the Committee regarding an open ditch located in front of their home in Walton Acres Subdivision off Willis Foreman Road. They requested an explanation as to why concrete and/or asphalt curbing was not installed in their portion of the subdivision. The Chairman explained that the subdivision was developed in phases and that the development of each phase met all of the requirements the City had at that time. They also asked why it was necessary to place an inlet structure in the ditch area in front of their home. Ms. Smith explained that this was the only feasible solution at this time to help solve the drainage problem in their area A request to approve the Deeds of Dedication, Maintenance Agreements and Road Resolution submitted by the Engineering and Utilities Departments - Barsim Road, was read. I Mr. Colclough: I so move. Mr. Chairman: Second. Motion adopted lln~nimously. A request to approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Engineering and Utilities Departments- Dogwood Estates, Section 2, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted I1n~nimously. I I I I A request for authorization to award bids for the purchase of street light poles and fixtures to the low bidder, Electrical Equipment Company, in the amount of $117,108.00, subject to approval of product samples. Funds are available in Account Number 271'{)4-1610-54.14410, was read. Mr. Goins: The low bidder submitted an ~or equal" and we have asked him to send in a representation of what he intends to supply us so we would ask that you approve this subject to our approval of his "or equal" product. If his product is not judged suitable, we would like permission to go to the second low bid. Mr. Cheek: A motion to approve. Mr. Colclough: I'll second. Motion adopted nnanimously. The Committee next discussed the matter of solid waste collection for Districts 1,2,3, 5, 6 and 7. Mr. Goins made a presentation outlining the bids received for these services and the boundaries of the service areas. After a lengthy discussion of the matter, Mr. Mays: I move that we receive this proposal as information and get the present contracts prepared for renewal. Then we can consider all aspects of adding additional service areas if that is desired. Mr. Cheek:. Second. Mr. Chairman: Drew, this gives you time to come back at the next meeting concerning the renewal of the present contracts. Motion adopted nnanimously. The Committee next discussed the matter of special lighting districts along Peach Orchard Road and Deans Bridge Road. Committee members considered how to reduce the cost burden on residents who live along major arteries where street lighting districts have been established. The Chairman stated that he would appoint a sub-committee composed of Mr. Colclough, Mr. Cheek and Mr. Jerry Brigham as Chairman and any additional staff to study this matter and report back to the Committee at the second meeting in December. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM ENGINEERING SERVICES AGENDA COMMITIEE ROOM - November 27,2000 2:30 P. M. 1. Motion to approve purchase of property for the purpose of a right-of-way from Sylvester Mura Bailey, Sr. (Tax Map 110-3, Parcel 220.1) for the amount of $6,315. 2. Approve payment of invoice in the amount of $52,896.00 from Cummins South, Inc. for hydraulic transmission and additional work while furnishing and installing new diesel engine and related equipment at the Raw Water Pumping Station. (Funded by Account No. 507043410-5425110/89644260-5425110) 3. Motion to approve Co-Location Lease Agreement with Gold Cross Emergency Medical Services for VHF Radio Tower Antenna to be located on the catwalk of the Tower. 4. Approve option to acquire a right-of-way from Cokesbury Methodist Church (Tax Map 110-3, Parcel 187)forthe sum of$2,357. 5. Delegation: Presentation by Mr. Johnny Chivers, Jr. regarding open ditches, concrete curbing and asphalt curbing in Walton Acres Subdivision off Willis Foreman Road. 6. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolution submitted by the Engineering and Utilities Departments - Barsim Road. 7. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Engineering and Utilities Departments - Dogwood Estates, Section 2. 8. Authorization to award bids for the purchase of street light poles and fixtures to the low bidder, Electrical Equipment Company, in the amount of$117,108.00, subject to approval of product samples. Funds are available in Account Number 271-04-1610-54.14410. ADDENDUM ENGThffiERINGSERVICESAGENDA November 27, 2000 2:30 P. M. ADDITIONS TO THE AGENDA: 1. Discussion of solid waste collection for Districts 1, 2, 3, 5, 6 and 7 with a report from Drew Goins on bids returned. (Requested by Commissioner Cheek) 2. Discuss matter of street lighting along Peach Orchard Road and Deans Bridge Road. (Referred from Commission meeting of November 21, 2000) .-. - - - -