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HomeMy WebLinkAbout11-13-2000 Meeting I ENGINEERING SERVICES COMMITIEE COMMITIEE ROOM - November 13, 2000 2:30 P. M. PRESENT: Hons. Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Max Hicks, Utilities Dept. Director; Teresa Smith, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Doug Cheek, County Engineer; Michael Greene, Asst. Director ofP.W.- Operations Division; Brenda Byrd-Pelaez, Interim Human Resources Director; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Nancy Morawski, Deputy Clerk of Commission. The Deputy Clerk: We have a request to add an item regarding a discussion of the Master Street Lighting Plan. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. The Committee first heard a presentation by Mr. Todd Wilson ofMartio Marietta Aggregates regarding the 2000 stone bid for Augusta Richmond County. I Mr. Wilson made a presentation regarding the bid for crushed stone and was told by Ms. Pelaez that the County is continuing to use the 1998 bid at this time. She stated that Martin Marietta was the apparent low bidder on the new bid but there was correspondence from the departments that they wanted to give other individuals the chance to bid on the project. So the bid was actually pulled and the request to readvertise the bid never made it back to Purchasing so the bid as of today has not been readvertised. The bid has been placed out again and the contract will go into effect in January of 200 1. A request to approve contract with Georgia Environmental Facilities Authority (GEFA) and Georgia Environmental Protection Division (EPD) for Source Water Assessment Plan (SWAP) funding, was read. Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously. I A request to approve Change Order Number Three to Beam's Pavement Maintenance in the amount of $53,124.45 for the Resurfacing Various Roads, Phase VI Project (CPB# 323-04-299823069) to address additional roads in dire need of resurfacing and restoration activities and will be funded from the project construction account, was read. Mr. Cheek: I'll move to approve to get it on the floor. I Mr. Chairman: I'll second it. Motion adopted IIn,mimously. A request to approve Change Order Number Four to Beam's Pavement Maintenance in the amooot of$62,647.45 for the Resurfacing Various Roads, Phase VI Project (CPB# 323-04-299823069) to address repair and resurfacing on Cherokee, Seminole, Mohican and Comanche Roads required as a follow up to the sewer installation performed on these streets. Also, approve Coustruction Project Budget Amendment Number One in the amooot of $62,650.00 to be funded by Augusta Utilities Account Number 506043410-5311912 to support this change order, was read. Mr. Mays: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to accept proposal from Steveuson & Palmer Engineering for Phase II Investigation of the Sewer Separation in the Combined Sewer Basins at a cost not to exceed $84,000.00. _ (Funded by Account No. 507043420- 5212115/80000002-5212115), was read. I Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously. A request to accept proposal from Stevenson & Palmer Engineering for assistance in review of development plaus and calculations. (Funded by Account No. 506043110-5212115), was read. Mr. Colclough: I make a motion that we approve it. Mr. Cheek: Second it. Motion adopted unanimously. A request to approve Amendment 1 to Program Management Services Contract with CH2Mhill to provide Program Management Services for 2000 Bond Issue Capital Improvements Program at a cost not to exceed $4,975,000. (Funded I I by proceeds from the 2000 Bond Issue-Account Numbers have not been assigned), was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve purchase of Portable TV Inspection System, Multi- Conductor-Color from Cobra Technologies as a sole source at a cost of $46,624.00. (Funded by Account No. 506043410-5425310), was read. Mr. Cheek: I move to approve. . Mr. Colclough: I'll second it to get it on the floor. Motion adopted unanimously. I A request to approve contract with James G. Swift & Associates in the amount of $100,400.00 for engineering and surveying services required for design and construction documents for the wells, raw water mains, and service roads for the well field to serve Plant No.4 at the Augusta Corporate Park (formerly known as the Kimberly-Clark tract). (Funded by proceeds from the 2000 Bond Issue- Account Numbers not yet assigned), was read. Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to receive as information the refund to Proctor & Gamble due to incorrect billing, was read. Mr. Mays: I so move. Mr. Colclough: Second. Motion adopted unanimously. I A request to approve the Deeds of Dedication, Maintenance Agreements, and Road Resolutions submitted by the Engineering and Utilities Departments for Cypress Pointe, Phase Two, was read. Mr. Goins: There is a portion of a lot that is in the wetlands but they can't build within that area A generous portion of the lot is located outside the wetlands area Mr. Cheek: A motion to approve. I Mr. Colclough: I'll second the motion. Motion adopted with Mr. Mays voting "Present". The Committee next discussed the Master Street Lighting Plan. Mr. Cheek: I've received some phone calls from Mr. Sylvester Rosier concerning the lighting plan as it takes place in some of the residential areas. We have areas on large . thoroughfares where people on a fixed income have land and are being asked to give substantial contributions to the lighting plan. They are seeking some kind of remedy for this situation. Perhaps we could look at removing some of these areas from the lighting plan until they become commercial. Mr. Wall: I think if you wanted to reconsider certain areas, you would have to recalculate the costs of the street lights and you would also have to look at refunding taxes that have a1ready been billed and amending the tax districts so that you would not be collecting taxes. Mr. Rosier: We haven't been billed for this yet. I Mr. Cheek: I'd like to make a motion that we gain additional information on this issue and that there is one zone that is not of interest to the neighbors there - the area on Highway 25 from Balfour Drive to Rosier Road - that we seek to remove that area from the lighting district on Highway 25. Mr. Chairman: Could we have Jim Huffstetler address this at the next meeting? Ms. Smith: Yes, sir. Mr. Cheek: I'd like to go ahead and begin proceedings to remove this area.if they're going to bear the entire cost. Mr. Mays: I'll second it. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission I NWM ENGINEERING SERVICES AGENDA COMMITTEE ROOM - November 13,2000 2:30 P. M. .. ....c~ 1. Presentation by Mr. Todd Wilson of Martin Marietta Aggregates regarding the . 2000 stone bid for Augusta Richmond County. 2. Approve contract with Georgia Environmental Facilities Authority (GEF~) and Georgia Environmental Protection Division (EPD) for Source Water Assessment Plan (SWAP) funding. 3. Approve Change Order Number Three to Beam's Pavement Maintenance in the amount of $53,124.45 for the Resurfacing Various Roads, Phase VI Project (CPB# 323-04-299823069) to address additional roads in dire need of resurfacing and restoration activities and will be funded from the project construction account. 4. Approve Change Order Number Four to Beam's Pavement Maintenance in the amount of $62,647.45 for the Resurfacing Various Roads, Phase VI Project (CPB# 323-04-299823069) to address repair and resurfacing on Cherokee, Seminole, Mohican and Comanche Roads required as a follow up to the sewer installation performed on these streets. Also, approve Construction Project Budget Amendment Number One in the amount of $62,650.00 to be funded by Augusta Utilities Account Number 506043410-5311912 to support this change order. 5. Accept proposal from Stevenson & Palmer Engineering for Phase II Investigation of the Sewer Separation in the Combined Sewer Basins at a cost not to exceed $84,000.00. (Funded by Account No. 507043420-5212115/80000002-5212115) 6. Accept proposal from Stevenson & Palmer Engineering for assistance in review of development plans and calculations. (Funded by Account No. 506043110- 5212115) 7. Approve Amendment 1 to Program Management Services Contract with CH2Mhill to provide Program Management Services for 2000 Bond Issue Capital Improvements Program at a cost not to exceed $4,975,000. (Funded by proceeds from the 2000 Bond Issue-Account Numbers have not been assigned) 8. Approve purchase of Portable TV Inspection System, Multi-Conductor-Color from Cobra Technologies as a sole source at a cost of $46,624.00. (Funded by Account No. 506043410-5425310) 9. Approve contract with James G. Swift & Associates in the amount of $100,400.00 I for engineering and surveying services required for design and construction documents for the wells, raw ,>vater mains, and service roads for the well field to serve Plant No.4 at the Augusta Corporate Park (formerly known as the .l,i .~ . ;:,I9mberJy,-fM~tract). .:(FJ.!Il~~ by ~ from the 2000..Bond Iss~:Accouot y,;~ Numbers not Y,et RSS;ign~ ,. .m:=r; .-, " 10. .~Y1!:..~9;lf9~~~~.the ~fund to ~r.~,91IID~le due to inco~..hiJling. .' ~"'-'~~'~I';~-ry -,' . >""':~.,.....t,....;,,,. . . ....... ...... '_.-." 'l'~''''''' \..r... ../JC..:J""..... I'. ~ I ,~""l .j. )~. 11. AppiOve the Deeds of Dedication, Maintenance Agreenients, and Road :.~!$0II}l,~Jt& ~y 'the. Engin~ and.U~ties.Departments f9~ ~ypress ~ . Pointl;})~T~,,<.:.:')1}} 'J,'. :.,.'.:.,i;:t" ~-'... ~ .... .... .J1~J .~::-. .....:-: ; .,: _~T72} ;Gig ;.:..C<1": 7"'"-/ :. ,...ariq .,!-'...._:t:..~:... . "'3': '-, t. 1... ,"," .,-: ~. 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