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Home My WebLink About10-31-2000 Meeting I ENGINEERING SERVICES COMMITIEE COMMITIEE ROOM - October 31, 2000 2:30 P. M. PRESENT: HODS. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Walter Hornsby, Interim Administrator; Jim Wall, Attorney; Teresa Smith, Public Works Director; Drew Goins, Asst. Director ofP.W.- Engineering Division; Doug Cheek, County Engineer; Michael Greene, Asst. Director of P.W. - OperatioDS Division; Henry Wilson, Solid Waste Manager; Alma Stephenson, Utilities Customer Services Division Manger; Lena Bonner, Clerk ofComrnission and Nancy Morawski, Deputy Clerk of Commission. The Clerk: We have a request to add the reorganization for the Public Works Department and a request to authorize award of bids for street light poles. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. I A request for authorization to implement the reorganization of Public Works and Engineering Department - Engineering Division. This reorganization includes the elimination of two Civil Engineer 1 positions (52) and one Civil Engineer II position (SO). Also create two Design Engineer II positions (53) and One Code Enforcement Officer II position (43). Also Jlpgrade a Code Enforcement Officer II position (43) to Code Enforcement Officer I (44) position and Civil Engineer IV (46) position to Civil Engineer ill (48) position, was read. Mr. Colclough: I so move. Mr. Chairman: I'll second it. Motion adopted unanimously. A request to authorize execution of the Right of Way Deed to Georgia Department of Transportation for parcel known as No. 27 on the 1-520 and State Route 56 Widening and Interchange Improvements Project, was read. Mr. Cheek: I move to approve. Mr. Colclough: Second.. Motion adopted unanimously. I Mr. Paul Tickerhoof of OMI announced that the lab at the Wastewater facility had been named Lab of the Year by the Georgia Water and Pollution Control Association for quality assurance for large municipal wastewater facilities. A request to approve a change order in the amount of $17,950.00 to Blair Construction, Inc. for material and labor to repair additional driveways, two additional 16" valves and an additional tie-in. Funds are available in Account No. 508043410-5425110, was read. I Mr. Cheek: I move to approve. Mr. Mays: I second to get it on the floor. After a discussion of the matter, the motion was adopted unanimously. A request to approve proposal from Cranston, Robertson & Whitehurst in the amount of $1,100.00 for engineering services associated with the instaUation of two air release valves in the manifold area near the Raw Water Pumping Station. Funds are available in Account No. 508043410-5212115, was read. Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted lInHnimously. I A request from Dr. Barry Tarpley for the extension of sanitary sewer to his home at 707 Aumond Road (Requested by Mr. Shepard), was read. Mr. Shepard: Dr. Tarpley is requesting to participate with the City in extending sanitary sewerage to his residence. We are asking that the Utilities Department investigate the request and see if they can find some matching funding which will allow the construction of the line to serve not only his residence but other residences in that area. Mr. Cheek: I move that we ask t4e Utilities Department to look at this and come back with a recommendation. Mr. Chairman: I'll second it to get it on the floor. After further discussion, the motion was adopted unanimously. Presentation of Augusta Utilities Customer Services Accounts Receivable Third Ouarter 2000 Report. Mr. Cheek: I move that we accept this as information. I I I I Mr. Mays: Second. Motion adopted unanimously. A request to award contract for replacing the roof of the JLEC Switchgear Room to Thomson Roofing and Metal Company for the amount of $32,822.00. This is the low bid, was ~ead. Mr. Mays: I so move. Mr. Cheek: I'll second that. Motion adopted unanimously. The Committee next heard an update from the sub-committee on Unpaved Roads. Mr. Mays: I'm going to move that we delete this since one of the groups that was scheduled to come in was unable to come today. Mr. Chairman: Could we put it on the second meeting next month? Mr. Mays: That's no problem. It was the consensus of the Comriiittee that this item be deleted. A request to approve reorganization of the ~acilities Management Division of Public Works in accordance with the attached Organizational Chart.. In summary, the changes include reclassification of a number of positions to improve operational efficiency. For fiscal year 2000, the costs will be covered by lapsed salaries. Please note that the changes indicated on the attached Organizational Chart sheets are in bold type with bold borders, was read. After a short discussion, Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. The Committee next discussed the relocation of the Recycling Center located . on Troupe Street at Kings Way. (Requested by Commissioner Shepard) Mr. Shepard: The people at the Hill Baptist Church have brought to my attention that people who are using the recycling center on Troupe Street are not doing such a good job using the bins and the area is somewhat unsightly. Mr. Wilson has suggested a possible solution and will be looking at that and bringing back a recommendation to the Committee. A request to authorize the award of bids for the purchase of street light poles, fixtures to the low bidder, General Electric Company, in the amount of $232,020.00. Resources for the purchase to be aUocated from Community Development Block Grant funds, was read. I Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I I ENGINEERING SERVICES AGENDA COMMITIEE ROOM - October 31, 2000 2:30 P. M. 1. Authorize execution of the Right of Way Deed to Georgia Department of Transportation for parcel known as No. 27 on the 1-520 and State Route 56 Widening and Interchange Improvements Project. 2. Approve a change order in the amount of $17,950.00 to Blair Construction, Inc. for material and labor to repair additional driveways, two additional 16" valves and an additional tie-in. Funds are available in Account No. 508043410-5425110. 3. Approve proposal from Cranston, Robertson & Whitehurst in the amount of $1,100.00 for engineering services associated with the installation of two air release valves in the manifold area near the Raw Water Pumping Station. Funds are available in Account No. 508043410-5212115. 4. Consider request from Dr. Barry Tarpley for the extension of sanitary sewer to his home at 707 Aumond Road. (Requested by Mr. Shepard. 5. Augusta Utilities Customer Services Accounts Receivable Third Ouarter 2000 Report. . I 6. A ward contract for replacing the roof of the JLEC Switchgear Room to Thomson Roofing and Metal Company for the amount of $32,822.00. This is the low bid. 7. Update from the sub-committee on Unpaved Roads. 8. Approve reorganization of the Facilities Management Division of Public Works in accordance with the attached Organizational Chart In summary, the changes include reclassification of a number of positions to improve operational efficiency. For fiscal year 2000, the costs will be covered by lapsed salaries. Please note that the changes indicated on the attached Organizational Chart sheets are in bold type with bold borders. 9. Discuss the relocation of the Recycling Center located on Troupe Street at Kings Way. (Requested by Commissioner Shepard) ADDENDUM ENGINEERING AND PUBLIC WORKS AGENDA October 31, 2000 2:30 P.M ADDITION TO THE AGENDA: 1. Authorization to implement the reorganization of Public Works and Engineering Department - Engineering Division. This reorganization includes the elimination of two Civil Engineer 1 positions (52) and one Civil Engineer II position (50). Also create two Design Engineer II positions (53) and One Code Enforcement Officer II position (43). Also upgrade a Code Enforcement Officer II position (43) to Code Enforcement Officer I (44) position and Civil Engineer IV (46) position to Civil Engineer III (48) position. - -