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HomeMy WebLinkAbout08-07-2000 Meeting I ENGINEERlNG SERVICES COMMITTEE COlvINlITTEE ROOM - August 7, 2000 2:30 P. M. PRESENT: HODS. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Jim Wall, Attorney; Randy Oliver, Administrator; Max Hicks, Utilities Dept. Director; Robin McMillon, Utilities Dept.; Walter Hornsby, Deputy Administrator; Drew Goins, Asst. Director ofP.W. - Engineering Division; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Geri Sams, Purchasing Director; Brenda Byrd-Pelaez, EEO Officer; Sid Hatfield, Sheriff's Department; Michael Greene, Asst. Director ofP.W. - Operations Division; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Hons. Shepard, J. Brigham, Beard and Williams, Commissioners. The Committee first considered revising the Backflow Prevention by Containment Program. At this time Mr. Howard Bush appeared before the Committee regarding the matter of the installation of backflow prevention devices in businesses and residences. After a lengthy discussion, Mr. Wall noted that some amendments to the program ~ had been prepared and should be submitted to EPD for approval. I Mr. Mays suggested that it may be a good idea to have the Mayor set up a sub- committee to meet with EPD officials to find out what is actually required for this program. / Mr. Colclough: I move that we ask the Mayor to appoint a sub-committee to take our plan and meet with EPD officials and discuss the requirements and then bring it back to this Committee. Mr. Cheek: I second that. Motion adopted unanimously. A request to approve petitions for the installation and maintenance of street lights in various districts throughout the City, was read. Mr. Cheek: I move to approve. iYIr. Colclough: I second. Motion adopted unanimously. I A request to approve payment to the Georgia Water Wise Council in the amount of 510,828.26 for Water Sourcebooks. (Funded by Account No. 506043110- 5314111), was read. I Mr. Cheek: 1 move to approve. Mr. Colclough: I second. Motion adopted unanimously. A request to accept counteroffer of 515,000 to acquire 0.008 acres of right-of- way, 0.017 acres of permanent construction easement and 2,704.49 square feet of temporary construction easement (Tax Map 12, Parcel 8) from Realty Income Corporation of California, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to authorize Public Works and Engineering Department to extend an offer of employment to selected candidate for the Solid Waste Manager position in the amount of $50,000. We also recommend a reimbursement of actual relocation expenses, not to exceed $5,000, was read. I Mr. Cheek: I move to approve. Mr. Colclough: Second. Mr. Mays inquired if there was consideration regarding the reimbursement for moving expenses related to the length of time the person is employed. He noted that this should be written into the employment contract. iYIr. Chairman: Could we let the motion include the prorating of reimbursement of the moving expenses up to three years of employement? Mr. Cheek: I'll accept that. Motion adopted unanimously. A request to approve condemnation of 0.114 acres for permanent easement and 0.169 acres of temporary construction easement against Dorothy M. Wall for sanitary sewer line, was read. I " I A request to approve condemnation of 0.158 acres for permanent easement and 0.237 acres of temporary construction easement against Matthew Gay for sanitary sewer line, was read. Mr. Colclough: I so move. Mr. Chairman: I'll second the motion. Motion adopted with Mr. Cheek voting "Present". A request to award contract to the low bidder, Nordmann Construction, Inc., in the amount of $398,359.00 subject to the receipt of signed contracts and proper bonds for the Willis Foreman Road Drainage Improvements Project (CPB# 322-04- 292822791), was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. I A request to approve list of roads and authorize Public Works and Engineering Department to prepare contract documents for letting the Paving Various Roads - Phase VIII Project, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted with Mr. Mays voting "Present". A request to approve selection of CH2MHiII for program and contract management of 2000 Bond Issue CIP Program and authorize amendment of contract. (Funded by 2000 Bond Issue as approved by Commission), was read. After a short discussion, Mr. Cheek: A motion to approve. Mr. Colclough: Second. Motion adopted unanimously. A request to approve selection of Parsons Engineering Science, Inc. for Augusta-Central Savannah River Basin Source Water Assessment Plan, was read. I A request to approve contract with Parsons Engineering Science, Inc. in the amount of $1,093,744.00 to perform a countywide Watershed Assessment. (Funded from 2000 Bond Issue as approved by Commission - Account Numbers not yet established), was read. Mr. Cheek: A motion to approve 11 and 12 contingent on the bond issue. I Mr. Colclough: Second. Motion adopted unanimously. A request to approve the surveying and engineering services by James G. Swift & Associates for the design of water main relocation associated with the GnOT Wheeless Road Bridge Replacement project ($6,100.00 is available in Account No. 507043410-5212115/89900180-5212115), was read. Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve award of contract to Waldrop Contracting Company in the amount of $349,618.00 (Bid Item #00-090) for construction of a raw water main along Old Waynesboro Road associated with the bond project known as W-3A, Little Spirit Creek Wellfield. Funds are available in Account No. 508043410- 5425110. (Low bid), was read. I Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve encroachment for canopy at Craig-Houghton Elementary School, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. The Committee next discussed the paving of County Line Road. Mr. Wall: We would propose to pave the portion of this road with the existing right-of-way that we're able to acquire. I I Mr. Goins: There were two parcels where the right-of-way was acquired but it never was recorded. Since that time the person that signed the deed has deceased and in the other case the property has changed hands. So we have on file right-of-ways for 80 feet for eight of the ten parcels that we requested but they have yet to recorded. We can record them if the residents are still living on those parcels and we can pave at least through the entire project right-of-way which meets our specifications of fifty feet. Some portions will be fifty and some will be eighty. Mr. Wall: I recommend that you record the eighty foot right-of-way that we already have deeds to. The other, basically what you're getting, only one side of the road the property owner is not willing to donate the property and so you take what we have plus one side of the road is the way you come up with fifty. We would take the deeds from that side and if we're ever able to get the other side of the road to donate, we'd have that. Mr. Goins: On those right-of-ways where the property owners are living on the properties, we are suggesting that we record those deeds. Where the property has changed hands or the owner is deceased, we'll go back and ask the new property owners if they will donate the right-of-way. For the lady who came down here, she has a deed signed back in the late eighties, but it was recorded in 1998 and that was done because she requested work on her driveway area and we would not work on that property until we had the right-of-way in our name. We do have her right-of-way. I Mr. Chairman: So this was already approved for paving and now it is just a matter of taking care of this paperwork. After further discussion, Mr. Mays stated that a letter of apology should be written to the members of the Miles family who had previously appeared before the Committee indicating that they did indeed have the amount of right-of-way necessary to pave the road. Mr. Oliver: We still need two pieces of right-of-way in order to pave the road. After further discussion, Mr. Oliver: After we finish the project, we could consider deeding back to the owners any excess property that is not used for the project. Mr. Goins: Once we get all the deeds and have them recorded, we can come back to the Committee with a recommendation to award the contract. Mr. Oliver: We can come back in 30 days to let you know where those deeds are where the property needs to be acquired. Mr. Chairman: We'll come back on this if that's the consensus. I A request to authorize Facilities Management to issue a Request for Qualifications for Engineering Services for replacement of the Municipal Building Chiller/Boiler System and Electrical Switchgear, was read. I Mr. Cheek: A motion to approve. Mr. Mays: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - August 7, 2000 2:30 P. M. 1. Motion to approve petitions for the installation and maintenance of street lights in various districts throughout the City. 2. Approve payment to the Georgia Water Wise Council in the amount of $10,828.26 for Water Sourcebooks. (Funded by Account No. 506043110- 5314111) 3. Consider revising the Backflow Prevention by Containment Program. 4. Motion to accept counteroffer of$15,000 to acquire 0.008 acres of right-of-way, 0.017 acres of permanent construction easement and 2,704.49 square feet of temporary construction easement (Tax Map 12, Parcel 8) from Realty Income Corporation of California. 5. Approval to authorize Public Works and Engineering Department to extend an offer of employment to selected candidate for the Solid Waste Manager position in the amount of$50,000. We also recommend a reimbursement of actual relocation expenses, not to exceed $5,000. 6. Motion to approve condemnation of 0.114 acres for permanent easement and 0.169 acres of temporary construction easement against Dorothy M. Wall for sanitary sewer line. 7. Motion to approve condemnation of 0.158 acres for permanent easement and 0.237 acres oftemporary construction easement against Matthew Gay for sanitary sewer line. 8. Award contract to the low bidder, Nordmann Construction, Inc., in the amount of $398,359.00 subject to the receipt of signed contracts and proper bonds for the Willis Foreman Road Drainage Improvements Project (CPB# 322-04- 292822791). 9. Approve list of roads and authorize Public Works and Engineering Department to prepare contract documents for letting the Paving Various Roads - Phase VIII Project. 10. Approve selection of CH2Mhill for program and contract management of 2000 Bond Issue CIP Program and authorize amendment of contract. (Funded by 2000 Bond Issue as approved by Commission) . II. Approve selection of Parsons Engineering Science, Inc. for Augusta-Central Savannah River Basin Source Water Assessment Plan. 12. Approve contract with Parsons Engineering Science, Inc. in the amount of $1,093,744.00 to perform a countywide Watershed Assessment. (Funded from 2000 Bond Issue as approved by Commission - Account Numbers not yet established) 13. Approve the surveying and engineering services by James G. Swift & Associates for the design of water main relocation associated with the GDOT Wheeless Road Bridge Replacement project ($6, I 00.00 is available in Account No. 507043410- 5212115/89900180-5212115). 14. Approve award of contract to Waldrop Contracting Company in the amount of $349,618.00 (Bid item #00-090) for construction ofa raw water main along Old Waynesboro Road associated with the bond project known as W-3A, Little Spirit Creek Wellfield. Funds are available in Account No. 508043410-5425110. (Low bid) 15. Motion to approve encroachment for canopy at Craig-Houghton Elementary School. 16. Discussion of paving County Line Road. 17. Authorize Facilities Management to issue a Request for Qualifications for Engineering Services for replacement of the Municipal Building Chiller/Boiler System and Electrical Switchgear.