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HomeMy WebLinkAbout07-10-2000 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - July 10,2000 2:30 P. M. PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Jim Wall, Attorney; Randy Oliver, Administrator; Max Hicks, Utilities Dept. Director; Mary Williams, Utilities Dept.; Drew Goins, Asst. Director ofP.W. - Engineering Division; Michael Greene, Asst. Director ofP.W.- Operations Division; Hameed Malik, Environmental Engineer; Teresa Smith, Pre- Construction Engineer; Heyward Johnson, Transit Manager; Walter Hornsby, Deputy Administrator; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. Williams, Beard, H. Brigham, 1. Brigham and Shepard, Commissioners. The Clerk: We have a request for one addendum item. Mrs. Emily Miles Young wanted to appear before the Committee. Mr. Mays: I so move. Mr. Colclough: Second. I Motion adopted unanimously. A request to adopt policy for placement of monuments and other markers on public rights of ways or other public property, was read. Mr. Oliver: This sets a policy for the requirements for placing monuments and markers for which we do get requests. Mr. Goins: Markers could be a minimum of two and one-half feet off the curb. The intent was also to set up a maintenance agreement so that funds would be available to make repairs on a continuing basis. That was the reason for the perpetual nature of the maintenance. Mr. Mays: Who would determine that and how much? We've had problems with perpetual care in the past. After further discussion, Mr. Cheek: A motion to approve. Mr. Chairman: I'll second it. ! Motion fails with Mr. Mays and Mr. Colclough voting "Present". I A request to approve a 3-year lease for 6,444 square feet of office space for administrative staff, including the engineering division, to be located at 360 Bay Street at an annual cost of $72,160.00 and a one-time communications cost of approximately $46,000.00 (funded by operating account 506043110-5224111 and 506043110-5426110), was read. I Mr. Oliver: This location needs to be served by fiber for communications capabilities because of the GIS system. After a discussion of the matter, Mr. Cheek: A motion to approve. Mr. Colclough: Second. Motion adopted unanimously. A request to award the Augusta State University's Katherine Street Parking Lot contract to the low bidder, Blair Construction, in the amount of $362,342.03 subject to the receipt and execution of the Georgia Department of Transportation County Contract, Construction Contract and proper bonds. Also authorize execution of County Contract upon receipt from the Georgia Department of Transportation, was read. Mr. Cheek: I move to approve. I Mr. Colclough: Second. Motion adopted unanimously. A request to approve Georgia Department of Transportation County Contract PR 8504-32 (245) for their participation in the Georgia Regional Hospital Augusta Administration Parking Lot Project in the amount of $7,113.74, was read. Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously. Mr. Mays: This item concerns the paving of County Line Road. Ms. Young has given us a copy of her conveyance on right of way property which you have copies of. At this time Mr. Charles Miles appeared before the Committee and stated that he, his sister and other family members had given 30 feet of right of way in 1988 for the paving of County Line Road. I I Mr. Goins: County Line Road East is on the unpaved roads list. We contacted the property owners about giving the right of way. Ms. Young responded yes, there were two negative responses and then on the other three we received no responses. Mr. Oliver: We had said that right of way needed to be donated for the road to be paved and that's been an ongoing issue in a number of areas. The Chairman explained that it was the policy of the government that a fifty foot right of way was needed to pave a road and that this had been established by the County as a criteria for the paving of the County's large number of unpaved roads. Mr. Wall stated that he would need to see the documents relating to this in order to determine whether or not the road must be paved or the land given back to the property owners. Mr. Mays expressed his concern that the road should be paved through some means due to the longeviry of the issue and the amount of time that has passed since it was first brought up. 'I After further discussion, Mr. Cheek: I make a motion that we pull together all the information that is pertinent to this, including the paving of the road that stopped just before their property, and put it together and see if we cannot resolve this problem and get the property and that it come back before the next Committee meeting in two weeks. Mr. Colclough: Second. After additional discussion, Mr. Mays: I'm going to make a substitute motion that if we have this information on file where it was done in 1988, that we pave the road and honor the agreement that was made. ;VIr. Colclough: I'll second the substitute. (Vote on substitute motion) Motion fails with Mr. Cheek and the Chairman voting "No". (Vote on original motion) Motion adopted unanimously. Presentation of the December 31,1999 Financial Statements for Augusta Richmond County Utilities. , NIr. Oliver: We would ask that you accept these for information. Mr. Cheek: I move we accept it as information. I ;VIr. Mays: Second. Motion adopted unanimously. A request to approve LandGas of Georgia proposed addendum and amendment to the Gas Lease and Easement Agreement between Richmond County, Georgia and LandGas of Georgia, and also approve expenditure, not to exceed $15,000, associated to work requested by Augusta Richmond County LandfIll, funded initially by Landfill Account #541-044210/5212115, was read. (Mr. Bridges abstains from both discussion of and vote on this item) After a short discussion, Mr. Colclough: I so move. Mr. Cheek: I'll second it. Motion adopted with the Chairman abstaining. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission NWM , . I I I J' I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - July 10, 2000 2:30 P. M. 1. Adopt policy for placement of monuments and other markers on public rights of ways or other public property. 2. Approve LandGas of Georgia proposed addendum and amendment to the Gas Lease and Easement Agreement between Richmond County, Georgia and LandGas of Georgia, and also approve expenditure, not to exceed $15,000, associated to work requested by Augusta Richmond County Landfill, funded initially by Landfill Account #541-044210/5212115. 3. Presentation of the December 31, 1999 Financial Statements for Augusta Richmond County Utilities. 4. Approve a 3-year Lease for 6,444 square feet of office space for administrative staff, including the engineering division, to be located at 360 Bay Street at an annual cost of$72,160.00 and a one-time communications cost of approximately $46,000.00 (funded by operating account 506043110-5224111 and 506043110- 5426110). 5. Award the Augusta State University's Katherine Street Parking Lot contract to the low bidder, Blair Construction, in the amount of $362,342.03 subject to the receipt and execution of the Georgia Department of Transportation County Contract, Construction Contract and proper bonds'. Also authorize execution of County Contract upon receipt from the Georgia Department of Transportation. I - . 6. Approve Georgia Department of Transportation County Contract PR 8504-32 (245) for their participation in the Georgia Regional Hospital Augusta Administration Parking Lot Project in the amount of$7,113.74. ... - - - - ...