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HomeMy WebLinkAbout06-28-2000 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - June 28, 2000 2:30 P.M. PRESENT: Hons. Bridges, Chairman; Cheek, Co-Chainnan; Colclough and Mays, members; Randy Oliver, Administrator; Jim Wall, Attorney; Robin McMillon, Utilities Department; Drew Goins, Asst. Director of P. W. - Engineering Division; Teresa Smith, Pre-Construction Engineer; Rick Acree - Asst. Director of P. W. - Facilities Management Division; Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle. Mr. Napoleon Brooks, Jr. of3880 Old Waynesboro Road appeared before the Committee regarding the extension of sewer on Old Waynesboro Road. Mr. Brooks requested that the sewer be extended between Taylor Road and Pine Log Road so that he could tie into the system. The Chairman told Mr. Brooks that funding had been approved to extend the system in that area which would be the first step in accomplishing that objective. Mr. Oliver noted that the extension of the sewer into Mr. Brooks' area could be addressed in the upcoming meeting concerning which projects would be included in the work. Mr. Colclough: I move we receive this as information. I Mr. Cheek: Second. Motion adopted unanimously. A request to approve the Deeds !If Dedication, Maintenance Agreements and Road Resolutions submitted by the Engineering and Utilities Departments for Hollow Keg Subdivision, Section 4, Phase I, was read. Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to authorize execution of the Georgia Department of Transportation Maintenance Agreement for Sidewalks on the Wheeless Road Bridge Replacement Project at Rocky Creek, was read. Mr. Colclough: I so move. Mr. Cheek: Second. I Motion adopted unanimously with Mr. Mays out of the room. A request to adopt policy for placement of monuments and other markers on public rights of ways or other public property, was read. I Mr. Mays: I would like to see us postpone this until the next meeting when everyone can be here to discuss it. It was the consensus of the Committee that this be considered at the next Committee meeting. The Committee next discussed whether flow valves are required on residences. (Requested by Commissioner Shepard) After a short discussion, Mr. Wall stated that he would send the program to the State with residences and certain businesses specifically deleted and get their reaction to it. He said that a response should be received within 30 to 45 days. Mr. Oliver: We'll go ahead and initiate the modification to exempt residences and certain businesses. It was the consensus of the Committee that Mr. Wall check with Mr. Anderson and possibly have the modification back to the Commission next week. A request to authorize the Augusta Mini Theater Award to execute a contract in the amount of $20,000 for Phase One on the design of the new Augusta- Mini Theater with 2km Architects of Augusta, was read. I Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to authorize preparation and advertisement of request for qualifications for Engineering Services for Windsor Spring Road Improvements Project. Also approve of CPB #323-04-299823766 in the amount of $1,000.00 for the Windsor Spring Road Project, was read. Mr. Colclough: I so move. Mr. Mays: Second. Motion adopted unanimously. A request to award contract to Mabus Brothers Construction Company Inc. in the amount of $433,650.44 subject to the receipt of a signed contract and proper bonds for the Augusta Corporate Park Project (CPB#323-06-296050920), was read. I Mr. Colclough: I so move. I Mr. Cheek: Second. Motion adopted unanimously. A request to approve Change Order Number Two to Beam's Pavement Maintenance in the amount of $29,255.05, for the Resurfacing Various Roads, Phase VI Project (CPB#323-04-299823069) to address replacing drainage pipes under Olive Road that are experiencing failure, was read. Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to authorize execution ofthe Georgia Department of Transportation Maintenance Agreement for Sidewalks on the Deans Bridge Road Median and Intersection Improvements Project, was read. Mr. Colclough: I so move. :1 Mr. Cheek: Second. Motion adopted unanimously. A request to authorize execution of the Right-of-Way Deed to Georgia Department of Transportation for Parcel known as No. 67 on the Deans Bridge Road Median and Intersection Improvements Project, was read. Mr. Cheek: I move to approve. Mr. Mays: Second. Motion adopted unanimously. A request to authorize execution of the Revised Local Government Project Agreement with Georgia Department of Transportation on the Wrightsboro Road Improvements Project, was read. Mr. Colclough: I so move. Mr. Cheek: Second. I Motion adopted unanimously. A request to approve reorganization of the Facilities Management Division of Public Works in accordance with the attached Organizational Chart. In summary, I the changes include reclassification of a number of positions to improve operational efficiency. For fiscal year 2000, costs are covered by lapsed salaries. Please note that the changes indicated on the attached Organization Chart sheets are in bold type with bold borders, was read. Mr. Mays expressed concerns about placing employees in supervisory positions who do not have direct knowledge of the skills used by employees doing other types of work. After further discussion, Mr. Cheek: I move to approve. Mr. Chairman: I'll second it. Motion fails with Mr. Mays and Mr. Colclough voting "Present". A request to award contract to Reynolds Inc. in the amount of $319,625.00 for Cured-in-Place Trenchless Sewer Line Rehabilitation (Annual Contract) (Funded by New Bond Issue-Account Number yet to be assigned), was read. Mr. Colclough: I'm going to make a motion that we award Insituform the contract as the best bid. Mr. Cheek: I'll second that. I' Motion adopted unanimously with Mr. Mays out of the room. A request to approve amendment to Underground Right-of-Way Permit to Qwest Communications Corporation for installation of an additional 615 feet of fiber optic cable on public right-of-way, was read. A request to approve Underground Right-of-Way Permit to Genuity for installation of 858 feet of fiber optic cable on public right-of-way, was read. Mr. Colclough: I so move. Mr. Chairman: I'll second it. Motion adopted unanimously with Mr. Mays out of the room. The Deputy Clerk: We have one addendum item to approve award ofthe surge tank construction in the amount of $363,707.50 (Funds available in Account # 508043410-542110, Bond Project W-4B). Mr. Cheek: I move to add. I Mr. Colclough: Second. I Motion adopted unanimously. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously with Mr. Mays out of the room. Mr. Oliver: I have two informational items which we'll ask you to ratify at the next meeting. As a result of the rain last week, we have some repairs we need to expedite on a culvert on northwest Frontage Road. We estimate those repairs will be about $25,000, and I wanted to tell you that I was going to authorize those unless there was an objection to that. Also, Alexander Drive was about $18,000 where the water came up over the road and we're trying to keep the system together until the road is replaced. There were no objections on either of these repair projects from Committee members. ADJOURNMENT: There being no further business, the meeting was adjourned. I Nancy W. Morawski Deputy Clerk of Commission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM-June 28, 2000 2:30 P.M. 1. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Engineering and Utilities Departments for Hollow Keg Subdivision, Section 4, Phase 1. 2. Authorize execution of the Georgia Department of Transportation Maintenance Agreement for Sidewalks on the Wheeless Road Bridge Replacement Project at Rocky Creek. 3. Consider a request from Mr. Napoleon Brooks for sewer extension on Old Waynesboro Road. (Requested by Commissioner Bridges) 4. Adopt policy for placement of monuments and other markers on public rights of ways or other public property. 5. Discuss whether flow valves are required on residences. (Requested by Commissioner Shepard) 6. Authorize the Augusta Mini Theater Award to execute a contract in the amount of $20,000 for Phase One on the design of the new Augusta-Mini Theater with 2km Architects of Augusta. I 7. Authorize preparation and advertisement of request for qualifications for Engineering Services for Windsor Spring Road Improvements Project. Also approve of CPB #323-04-299823766 in the amount of $1,000.00 for the Windsor Spring Road Project. 8. Award contract to Mabus Brothers Construction Company Inc. in the amount of $433,650.44 subject to the receipt of a signed contract and proper bonds for the Augusta Corporate Park Project(CPB#323-06-296050020). 9. Approve Change Order Number Two to Beam's Pavement Maintenance in the amount of$29,255.05, for the Resurfacing Various Roads, Phase VI Project (CPB#323-04-299823069) to address replacing drainage pipes under Olive Road that are experiencing failure. 10. Authorize execution of the Georgia Department of Transportation Maintenance Agreement for Sidewalks on the Deans Bridge Road Median and Intersection Improvements Project. 11. Authorizing execution of the Right-of-Way Deed to Georgia Department of Transportation for Parcel known as No. 67 on the Deans Bridge Road Median and Intersection Improvements Project. , 12. Authorize execution of the Revised Local Government Project Agreement with Georgia Department of Transportation on the Wrightsboro Road Improvements Project. 13. Approve reorganization of the Facilities Management Division of Public Works in accordance with the attached Organizational Chart. In summary, the changes include reclassification of a number of positions to improve operational efficiency. For fiscal year 2000, costs are covered by lapsed salaries. Please note that the changes indicated on the attached Organization Chart sheets are in bold type with bold borders. 14. Award contract to Reynolds Inc. in the amount of$319,625.00 for Cured-in-Place Trenchless Sewer Line Rehabilitation (Annual Contract) (Funded by New Bond Issue-Account Number yet to be assigned) 15. Motion to approve amendment to Underground Right-of-Way Permit to Qwest Communications Corporation for installation of an additional 615 feet of fiber optic cable on public right-of-way. 16. Motion to approve Underground Right-of-Way Permit to Genuity for installation of858 feet of fiber optic cable on public right-of-way. I I t' . - . ADDENDUM ENGINEERING SERVICES AGENDA June 28, 2000 2:30 P. M. ADDITION TO THE AGENDA: 1. Approve award of the surge tank construction in the amount of$363,707.50. (funds available in Account # 508043410-5425110, Bond Project W-4B) I t