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Home My WebLink About06-20-2000 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - June 20, 2000 l:OOP.M. PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Randy Oliver, Administrator; Jim Wall, Attorney; Clifford Rushton, IT Director; Tameka Allen, IT Department; Max Hicks, Utilities Dept. Director; Robin McMillon, Utilities Department; Michael Greene, Asst. Director ofP.W. - Operations Division; Drew Goins, Asst. Director ofP.W. - Engineering Division; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Mary Williams, Utilities Dept.; George Patty, Planning Director; Tom Beck, Recreation Dept. Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle. The Clerk: We have a request to delete Item #3. It was the consensus of the Committee that Item #3 be deleted from the agenda. A request to approve an increase to the Utilities Operating Budget in the amount of $945,000 by increasing revenues and expenses by a corresponding account, was read. Mr. Cheek: I move to approve. I Mr. Colclough: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to accept proposal from W. R. Toole Engineers, Inc. in the amount of $53,675.66 for engineering services in restaking the Rae's Creek Trunk Line Extension along Wrightsboro Road, designing lateral sewer extensions and preparing easement plats. Funded by Account No. 509043420-5212115/80090010- 5212115, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to accept proposal from Arcadis Geraghty & Miller for completion of a Maintenance Management Implementation Plan at a cost not to exceed $97,400 (Funds available in Account No. 507043420-5212115/80000006-5212115), was read. I Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to accept proposal from George Butler & Associates for implementation of a computerized maintenance management software, using the GBA Master Series programs, for Augusta's wastewater collection operations in the amount of $168,477.00 (Contingent upon the acceptance of the budget increase, funds will be available in Account No. 506043110-5424320, was read. Mr. Cheek: A motion to approve. Mr. Colclough: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to approve low bid award construction contract to Blair Construction Company for the Old Waynesboro Road 16-Incb Water Line in the amount of $565,561.00. Funds available in Account No. 508043410-5425110, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to approve change order in tbe amount of $43,805.87 for additional work performed by Heavy Constructors on the Lift Station Rehabilitation Project S-7. Funds available in Account No. 508043420-5425210, was read. Mr. Cheek: A motion to approve. Mr. Colclough: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to accept proposal from OMI, Inc. for Local Limits Study for Spirit Creek Water Pollution Control Plaut at a cost not to exceed $16,225. (Funded equally by Utilities Department Account No. 506043110-5213119 and Solid Waste Disposal (LandfIll) No. 541044210-5212999, was read. Mr. Colclough: A motion to approve. Mr. Cheek: Second. I I I Motion adopted unanimously with Mr. Mays out of the room. I A request to approve counteroffer of $2,015.00 from Vinod K. BhaIla to acquire necessary easements on Wrightsboro Road, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously with Mr. Mays out of the room. Mr. Chairman: We have four addendum items. Do we have a motion to add them? Mr. Cheek: A motion to add. Mr. Colclough: Second. Motion adopted unanimously with Mr. Mays out of the room. I A request to authorize construction of 1,645' of 6" water line along Thornhill Drive and establish a project budget of $20,000 for materials. (Funded by Account No. 506043410-5318110), was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to authorize the Mayor to execute a contract with Khafra Engineering Consultants, Inc. for GIS update at a cost not to exceed $295,000, subject to approval of Attorney & Administrator with contract to be paid per drawing delivered, was read. Mr. Oliver: I think we should award it to Khafra with the caveat that there be no change orders. I have some concerns because I don't think that they can perform at this price, but we can protect ourselves by writing in the contract that they will be paid on per drawing sheet delivered in digital form. This is a nine-month contract, and we need to spell out as it relates to a delivery schedule with a penalty in it to be able to facilitate us complying with the consent order. Mr. Wall: What about a performance bond? I Mr. Oliver: I don't see where we would be damaged other than time. Mr. Wall: I would recommend a performance bond in this case. Mr. Colclough: I make the motion that we approve it subject to the approval of the Attorney and the Administrator, require the bond and with no change orders. Mr. Cheek: Second. Motion adopted unanimously with Mr. Mays out of the room. A request to authorize construction of 630 L.F. of 8" sewer line along Old Waynesboro Road at a cost of $32,700.00 by Jefferson Contractors, Inc. (Funded by Account No. 507043420-5425210/80000007-5425210), was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously with Mr. Mays out of the room. The Committee next discussed extending the reservoir closing date 90 days to October 1, 2000. (Requested by Commissioner Shepard) Mr. Oliver: We may wish to have a meeting with the residents in that area. After further discussion of the matter, Mr. Mays: '1 move that we pass this on to the full Commission to allow it to be discussed there. Mr. Cheek: I'll second that. Motion adopted with Mr. Colclough voting No. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I I /' ENGINEERING SERVICES AGENDA COMMITTEE ROOM - June 20, 2000 I:OOP.M. a :1 ;1, ro A~ Approve an increase to the Utilities Operating Budget in the amount of$945,000 'J / 'ff increasing revenues and expenses by the same amount. 4) ifJ Accept proposal from W. R. Toole Engineers, Inc. in the amount of $53,675.66 .tf, I r~v for engineering services in restaking the Rae's Creek Trunk Line Extension along If Wrightsboro Road, designing lateral sewer extensions and preparing easement plats. (Funded by Account No. 509043420-5212115/80090010-5212115) 3 ~~doPt policy for p~acement ofmo.?u7,1J ~r markers on public rights of 1) ways or other public property. 1I ( IJ /() 1/ J{ 7J /. 4 O~ Accept proposal from Arcadis Geraghty & Miller for completion of a 1} ~~ Maintenance Management Implementation Plan at a cost not to exceed $97,400 'I (Funds available in Account No. 507043420-5212115/80000006-5212115). :b A~. Accept proposal from George Butler & Associates for implementation of a -i-' 'WI computerized maintenance management software, using the GBA Master Series 'tI programs, for Augusta's wastewater collection operations in the amount of $168,477.00 (Contingent upon the acceptance of the budget increase, funds will be available in Account No. 506043110-5424320). 1. il) At Award construction contract to Blair Constructio~ Company for the Old V' ~~ Waynesboro Road 16-Inch Water Line in the amount of$565,561.00 (Funds available in Account No. 508043410-5425110). (Low bid) 1; 1l.f!6. Approve change order in the amount of$43,805.87 for additional work performed .L.1 'W!Jby Heavy Constructors on the Lift Station Rehabilitation Project S-7 (Funds 'I available in Account No. 508043420-5425210). 4.. (J ~~ Accept proposal from OMI, Inc. for Local Limits Study for Spirit Creek Water 70/ ~ Pollution Control Plant at a cost not to exceed $16,225. (Funded equally by Utilities Department Account No. 506043110-5213119 and Solid Waste Disposal (Landfill) No. 541044210-5212999). 1;i9fJ ~ Motion to approve counteroffer of$2,015.00 to acquire necessary easements. !ffJmt ~ , ADDENDUM ENGINEERING SERVICE COMMITTEE June 20, 2000 1:00 P.M. DELETION FROM THE AGENDA: Item # 3 ADDITIONS TO THE AGENDA: 1. Authorize construction of 1,645' of6" water line along Thornhill Drive and establish a project budget of $20,000 for materials.( Funded by Account No. 506043410-5318110) 2. Discuss extending reservoir closing date 90 days to October 1,2000. (Requested by Commissioner Steve Shepard) 3. Authorize Mayor to execute a contract with Khafra Engineering Consultants, Inc for GIS update at a cost not to exceed $295,000, subject to approval of Attorney & Administrator with contract to be paid per drawing delivered. 4. Authorize construction of630 L.F. of8" sewer line along Old Waynesboro Road at a cost of$32,700.00 by Jefferson Contractors, Inc. (Funded by Account No. 507043420-542510/80000007-5425210)