Loading...
HomeMy WebLinkAbout05-30-2000 Meeting I ENGINEERING SERVICES COMMITIEE COMMITIEE ROOM - May 30, 2000 2:30 P. M. .'j PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Jim Wall, Attorney; Randy Oliver, Administrator; Drew Goins, Asst. Director ofP.W. - Engineering Division; Teresa Smith, Pre-Construction Engineer; Rick Acree, Asst. Director of P.W. - Facilities Management Division; Max Hicks, Utilities Dept. Director; Robin McMillon, Utilities Dept.; Michael Greene - Asst. Director ofP.W. - Operations Division; Dr. Hameed Malik, Environmental Engineer; Jim Huffstetler, Traffic Engineer; Walter Hornsby, Deputy Administrator; Rob Sherman, License & Inspections Director; Terri Turner, Planning Commission; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit, Sylvia Cooper of The Augusta Chronicle and Hons. J. Brigham and Kuhlke, Commissioners. The Committee first heard a report on the Canal Inspection presented by Commissioner Cheek. He noted the findings in the report which included the number of animal homes found and areas of undercutting and unstable trees located along the canal banks. Recommendations were also included for information and future use. I Mr. Mays: I move that we receive this as information and commend Mr. Cheek for his efforts in doing this and the members of the team who participated in this exercise. Mr. Chairman: I'll second the motion. Motion adopted unanimously with Mr. Colclough out of the room. Mr. Chairman: We will delete item 5 from the agenda at this time. It will come back at a later time. It was the consensus of the Committee that this item be deleted and brought back at the next meeting. The Committee next heard a presentation by representatives from USInfrastructure regarding their capabilities in the area of designation of green spaces. Mr. Cheek: I move that we receive this as information. Mr. Mays: Second. Motion adopted unanimously with Mr. Colclough out of the room. I A request to approve real estate sales contract with John T. Edwards and T. E. Norris to acquire property known as 843 Broad Street (Tax Map 37-3, Parcel 101) and 836 Reynolds Street (Tax Map 37-3, Parcel 102) for the sum of $419,000.00, was read. Mr. Cheek: I make a motion to approve. I Mr. Mays: I second it to get it on the floor. After further discussion, the motion failed with Mr. Mays voting "Present" and Mr. Colclough out of the room. A request to approve proposal with Law Engineering and Environmental Services, Inc. to respond to Georgia Environmental Protection Division comments relative to closure certification document for Phases IIA & lIB to be funded from Account 541-04-4210/5212999, was read. Mr. Cheek: I so move. Mr. Chairman: Second. Motion adopted unanimously with Mr. Colclough out of the room. A request to authorize cleaning of HV AC ductwork and equipment at the JLEC at a cost of $41,300 to be funded from General Fund Contingency. Work to be performed by Air Quality Systems of Evans, GA, was read. I After a short discussion, Mr. Mays: I move that it be approved subject to finding a funding source. Mr. Cheek: Second. Motion adopted unanimously with Mr. Colclough out of the room. A request to authorize issuing Requests for Proposal to replace the roofing above the electrical switch-gear at the JLEC. Cost is estimated to be between $55,000.00 and $60,000 funded from General Fund Contingency, was read. (Mr. Colclough enters the meeting) Mr. Oliver: I will try to see identify sales tax money that we can reprogram from interest earnings for this. Mr. Mays: I move it be approved. Mr. Cheek: Second. Motion adopted unanimously. I I A request to consider the selection of a project or projects for inclusion in a Transportation Enhancement Activity (TEA) Application for Augusta Richmond County, was read. Mr. Mays: I move that it be approved subject to identification of funding. Mr. Chairman: Second. Motion fails with Mr. Colclough and Mr. Cheek voting "No". . The Committee next discussed water supplies on Tobacco Road. (Requested by Commissioner Cheek) Mr. Cheek discussed the problem of water tanks going dry in recent weeks and reduced water supplies for people in this area. He noted that there could be problems if an emergency situation arose whereby water supplies would be needed immediately but would not be available. Mr. Cheek: I'd like to make a motion that we have a drill in the next month with EMA, the Fire Department, Public Works and Waterworks Departments participating whereby a loss of water situation occurred to be sure the contacts are in place to deal with such an emergency. I Mr. Oliver and Mr. Hicks gave updates on the status of the water main construction projects. Mr. Colclough: Second. Motion adopted unanimously. A Resolution authorizing administrative approval by the Augusta Richmond County Planning Commission of abandonment of platted drainage and utility easements for the purpose of combining two or more suhdivision lots upon written evidence from the Public Works and Utilities Departments that the drainage and utility easements are not currently needed for drainage or utility purposes and that these easements would not be needed for such purposes in the future, was read. Mr. Colclough: I move that we approve this to get it on the floor for discussion. Mr. Cheek: Second. Motion fails with Mr. Colclough and Mr. Cheek voting "No". I A request to approve Supplemental Agreement in the amount of $4,500.00 to Godefroy & Associates on the Traffic Engineering Improvements, Phase II Project (CPB# 323-04-200823591) to be funded from One Percent Sales Tax, Phase II Project Contingency for the purpose of adding a right turn lane along North Leg onto southbound Gordon Highway, was read. Mr. Cheek: I move to approve. I Mr. Mays: Second. Motion adopted unanimously. A request to approve proposed list of streets for resurfacing by County Forces (CFOOB) to be forwarded to Georgia Department of Transportation for approval to utilize asphalt from their asphalt plant located in Augusta Richmond County, was read. Mr. Colclough: I make a motion to approve. Mr. Cheek: Second. Motion adopted unanimously. A request to approve Change Order Number Two in the amount of $11,509.98 for Mabus Construction Company on the Hyde Park Drainage Improvements Project to be funded from the project construction (CPB# 321-04- 292822571) for additional storm drain pipe and asphaltic concrete to complete activities associated with this project, was read. I Mr. Mays: I move it be approved. Mr. Colclough: I'll second it. Motion adopted unanimously with the Chairman out of the room. A request to approve addition of Parham Road Improvements Project to the Construction Works Program. Approve Construction Project Budget No. 322-04- 200822631 to be funded from One Percent Sales Tax Phase II Recapture funds. Also approve execution of Local Government Project Agreement with the Georgia Department of Transportation, was read. Mr. Mays: I so move. Mr. Colclough: Second. Motion adopted unanimously with the Chairman not voting. A request to approve Special Lighting Districts along Gordon Highway, Deans Bridge Road and Peach Orchard Road, was read. I I Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to authorize Public Works and Engineering Department to prepare contract documents and advertise for solid waste collection in Urban Service District and certain portions of the Suburban Service District, was read. Mr. Cheek: I would like to see some costs on this for areas in the Sixth District. Mr. Williams: I'd like to also be included for District 2. Mr. Colclough: I so move including Districts 2 and 6. Mr. Cheek: Second. Motion adopted unanimously with Mr. Mays out of the room. ,I A request to award contract to second low bidder, Mabus Brothers Construction, in the amount of $1,406,858, subject to receipt of signed contracts and proper bonds, was read. Mr. Cheek: I move we carry it forward with no recommendation.. Mr. Mays: I'll second it. Motion adopted with the Chairman voting "No". A request to adopt policy for placement of monuments and other markers on public rights of ways or other public property, was read. Mr. Cheek: A motion to approve. Mr. Colclough: Second. Mr. Mays: We may have some problems placing a monument with the eight foot standard in some areas such as Laney Walker and Olde Town. I'll make a substitute motion that we postpone this and try to get some other language in there so we won't have problems with it. Mr. Chairman: I'll second that motion. I (Vote on substitute motion) Motion adopted unanimously. A request for a status update on the Warren Road Improvement Project, was read. (Requested by Commissioner J. Brigham) Mr. Goins: This is for the completion of the engineering and it has not been completed, but I have an updated schedule which will allow us to get under construction by the summer of next year. He has committed to us receiving 90% complete plans and right of way within 30 days. We then have to go through right of way acquisitions and approvals if we're going to put it on the County contract list. Mr. Chairman: Let's have Jim look at this contractor and our ordinance and see where he stands with it and what actions we could take. Mr. 1. Brigham: I think that we should have a standard contract in Public Works for the future awarding of engineering services and other services. Mr. Goins: We're in the process of doing that right now and we're in consultation with the Attorney in that regard. Mr. Chairman: Maybe we can bring this back in 30 days and get some idea where we are at that point with both this siruation and the standard contract. Mr. Mays: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve First Addendum to Water Tower License Agreement at an annual rental of $18,000.00, was read. Mr. Wall: I think we need to raise the rent and allow the three additional antennas on the tower. Mr. Cheek: A motion to approve. Mr. Colclough: Second. Motion adopted unanimously. The Committee next considered a review Utilities Bond Project List and discuss staffing for projects. Mr. Chairman: What I'd like to do is to hold a special meeting for the full Commission at the earliest opportunity. I I I I It was the consensus of the Committee that a special meeting be held for this purpose. A request to consider Change Order #1 to the Digester Rehabilitation Contract with P.F. Moon, Inc. for $500,442. (Funds available in acct. no. 507043420- 542510/89800580-5425210), was read. After a lengthy discussion, Mr. Cheek: A motion to approve. Mr. Colclough: Second. Motion adopted unanimously. Mr. Hicks reported that there had been a number of calls reporting dirty water in the downtown area and that they are investigating the cause of the problem. / Mr. Williams suggested that some security measures be taken to protect the Water Filter Plant building which presently has no locks on the doors to secure the building. ADJOURNMENT: There being no further business, the meeting was adjourned. "I Lena J. Bonner Clerk ofCOlnmission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - May 30, 2000 2:30 P. M. Presentation by USlnfrastructure, Inc. regarding their capabilities. 1. Motion to approve real estate sales contract with John T. Edwards and T. E. Norris to acquire property known as 843 Broad Street (Tax Map 37-3, Parcel 101) and 836 Reynolds Street (Tax Map 37-3, Parcel 102) for the sum 01'$419,000.00. 2. Approve proposal with Law Engineering and Environmental Services, Inc. to respond to Georgia Environmental Protection Division comments relative to closure certification document for Phases IIA & lIB to be funded from Account 541-04-4210/5212999. 3. Authorize cleaning of HV AC ductwork and equipment at the JLEC at a cost of $41,300 to be funded from General Fund Contingency. Work to be performed by Air Quality Systems of Evans, GA. 4. Authorize issuing Requests for Proposal to replace the roofing above the electrical switch-gear at the JLEC. Cost is estimated to be between $55,000.00 and $60,000 funded from General Fund Contingency. 5. Approve policy for participation in Community Clean-up Programs and to provide guidelines for areas of responsibilities for clean-ups. (Policy attached) I 6. Consider the selection of a project or projects for inclusion in a Transpottation Enhancement Activity (TEA) Application for Augusta Richmond County. 7. Discussion of water supplies on Tobacco Road. (Requested by Commissioner Cheek) 8. Presentation of Canal Inspection Report. (Requested by Commissioner Cheek) 9. Resolution authorizing administrative approval by the Augusta Richmond County Planning Commission of abandonment of platted drainage and utility easements for the purpose of combining two or more subdivision lots upon written evidence from the Public Works and Utilities Departments that the drainage and utility easements are not currently needed for drainage or utility purposes and that these easements would not be needed for such purposes in the future. 10. Approve Supplemental Agreement in the amount 01'$4,500.00 to Godefroy & Associates on the Traffic Engineering Improvements. Phase II Project (CPB# 323-04-200823591) to be funded from One Percent Sales Tax, Phase II Project Contingency for the purpose of adding a right turn lane along North Leg onto southbound Gordon Highway. I II. Approve proposed list of streets for resurfacing by County Forces (CFOOB) to be I forwarded to Georgia Department of Transportation for approval to utilize asphalt from their asphalt plant located in Augusta Richmond County. 12. Approve Change Order Number Two in the amount of $11 ,509.98 for Mabus Construction Company on the Hyde Park Drainage Improvements Project to be , . funded from the project construction (CPB# 321-04-292822571) for additional storm drain pipe and asphaltic concrete to complete activities associated with this project. 13. Approve addition of Parham Road Improvements Project to the Construction Works Program. Approve Construction Project Budget No. 322-04-200822631 to be funded from One Percent Sales Tax Phase II Recapture funds. Also approve execution of Local Govemment Project Agreement with the Georgia Department of Transportation. 14. Approve Special Lighting Districts along Gordon Highway, Deans Bridge Road and Peach Orchard Road. 15. Authorize Public Works and Engineering Department to prepare contract documents and advertise for solid waste collection in Urban Service District and certain portions of the Suburban Service District. 16. Award contract to second low bidder, Mabus Brothers Construction, in the I amount of 51 ,406,858, subject to receipt of signed contracts and proper bonds. 17. Adopt police for placement of monuments and other markers on public rights of ways or other public property. 18. A request for a status update on the Warren Road Improvement Project. (Requested by Commissioner J. Brigham) 19. Motion to approve First Addendum to Water Tower License Agreement at an annual rental of $18,000.00. 20. Review Utilities Bond Project List and discuss staffing for projects. 21. Consider Change Order #1 to the Digester Rehabilitation Contract with P.F. Moon, Inc. for 5500,442. (Funds available in acct. no. 507043420- 542510/89800580-5425210) I .- I ADDENDUM ENGINEERING SERVICES AGENDA May 30, 2000 2:30 P. M. DELETION FROM THE AGENDA: Item 5. I