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HomeMy WebLinkAbout04-24-2000 Meeting I ENGINEERING SERVICES COMMITTEE COMMITIEE ROOM - April 24, 2000 2:30 P.M, ;";1 PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Jim Wall, Attorney; Randy Oliver, Administrator; Max Hicks, Utilities Dept. Director; Robin McMillon, Utilities Dept,; Drew Goins, Asst. Director ofP.W, - Engineering Division; Teresa Smith, Pre-Construction Engineer; Terry Turner, Planning Commission; Jim Huffstetler, Traffic Engineer; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission, Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons. J. Brigham, H. Brigham, Williams, Shepard and Beard, Commissioners, The Clerk: We have a request to add four items to the agenda and delete Item #4 from the agenda. Mr. Oliver: Mr. Mays has asked us to hold Item #4 for two weeks to allow the community to have a meeting concerning that. Mr, Colclough: I so move. I Mr. Cheek: Second. Motion adopted unanimously, A Resolution authorizing that a road name be assigned to an existing unnamed public road located at the rear of Federal Paper Board adjacent to Augusta Newsprint Company be named "Sundberg Way", was read. Ms. Turner: Augusta Newsprint has asked that the road be named this way and they are the only adjoining property owner. Mr. Cheek: I move to approve. Mr, Mays: Second. Motion adopted unanimously, A request to accept proposal from Gannett Fleming for Water and Wastewater Utility Maps Conversion and GIS Service ($283,600 to be funded by Account #506043100-5212999), was read. Mr. Cheek: I move to approve. I Mr. Colclough: Second, After a discussion, the motion was adopted unanimously, A request to approve change order in the amount of $13,600 deduct. (Project I funded by Account #507043410-5425110/8990240-5425110), was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve award of the Mid-City Relief Chafee Lift Station construction contract to J.S. Haren Company, Inc in the amount of $1,687,000. (Funds available in Account #508804420-5425210, Bond Project S-8), was read. Mr. Hicks: ], S, Haren is the lowest, most responsive bidder in this case. Mr, Cheek: I move to approve as the lowest, most responsive bidder. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Change Order #6 to Chandler Construction Services contract for construction associated with the 60" Raw Water Main ($35,776.72 from account no. 508043410-5425110), was read. I Mr, Colclough: I so move. Mr. Cheek: Second, Motion adopted unanimously, A request to approve award of the Little Spirit Creek Ground Water Treatment Plant No.3 Facility construction contract (includes high service pumps) to South Atlantic Construction, Inc., in the amount of $1,682,000 (Funds available in account no. 508043410-5425110, Bond Project W-3B), was read. Mr. Cheek: I move to approve, Mr. Colclough: Second. Motion adopted unanimously. I I A request to approve Change Order #3 in the amount of $57,475.51 to AquaSouth Construction, Inc for work at the Water Treatment Plant on Highland Avenue ($57,475.51 from account no. 508043410/5425110), was read. Mr, Cheek: I move to approve. Mr. Colclough: Second, Motion adopted unanimously. A request to accept counteroffer for $3,000.00 to acquire the necessary easements from property identified as Tax Map 17, Parcel 21.8 owned by John Fleming, was read. Mr, Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously, The Committee next discussed the dust treatment issue on Scott Street. I Mr. Shepard: Mr. Jackie Hayes had requested back in September our assistance in helping him get Scott Street paved or chemically treated in front of his home to control the dust problem. His problem has become worse with a'situation of development just down the street from him. A developer is working without a proper plan being filed or any permits for the work. He has violated almost every rule in the book and we have asked the Administrator to look at it. I would ask the Committee to revisit the matter of the dust problem on Scott Street for Mr. Hayes. Mr. Oliver: That developer has been shut down completely until a site plan can be brought to us. When that comes, we would suggest that one of the conditions for approval be the paving of the road. Ms. Turner: They brought a roadway development plan to us and have subsequently brought a subdivision plat with an easement on it, There are two lots with one about ten acres and the other one is 13 acres. The roadway extension plan is under review. Mr. Oliver: The chemical treatment can be handled administratively. But we can put it as a condition on the development plat that the road be paved. I Mr. Goins: I would suggest that we make that a condition of the plat approval to pave the road and during the construction process we can require the developer to keep the road moist to minimize the dust. Mr. Chairman: Can you handle that administratively? Mr. Oliver: Yes, we can do that. We can make it a condition. I After further discussion, Mr. Cheek: I move we receive this as information. " Mr. Colclough: Second. Motion adopted unanimously. A request to authorize condemnation to acquire necessary right-of-way and easements (Tax Map 12, Parcel 8.05) which is owned by 1075 Hospitality L.P. in connection with Stevens Creek project, was read. Mr. Cheek: A motion to approve, Mr. Chairman: I'll second the motion. Motion adopted unanimously, A request to consider sewer lines for interim funding in the amount of $751,000, was read. Mr. Oliver: These are sewer line projects that we could go forward with in August in conjunction with the bond issue. I Mr. Colclough: I so move. Mr. Oliver: We'll go ahead and bid them and make the contracts coincide with the issuance of the bonds, Mr, Cheek: I'll second it. After a short discussion, the motion was adopted unanimously. The Committee next considered the closing of Spring Grove Drive. Mr. Oliver: There has been some substantial discussion about cutting down traffic going through this particular development. Mr. Wall: This came up several years ago and we met with the residents and the objectors. I have concerns about the legality of closing off that public road where there is a showing that there is a public necessity and it is still being used for public purposes. That is what the neighborhood has requested and I understand their need for it. I believe that we can expect a legal challenge if we close it and I think there is a real question if I you can close it off. Mr. H. Brigham: I know that the residents of the area want it closed. 'I Mr, Chairman: Let's hold this in committee until Jim can take a look at it and we can be a little more familiar with it. Mr. Oliver: I'll get Jim to put together some maps for next time. A request to consider Land Application Proposal from OMI, Inc. (Funded by Account 506043310-5211110), was read. Mr. Oliver: The contract with aMI would have to be amended because there is an incentive provision in the contract that pays them an incentive for solid solidification of bulk at 3.5%. That needs to be eliminated if we go forward with this. I would suggest that you just make this subject to the approval of the Attorney and the Administrator and amend the aMI contract as appropriate. Mr. Cheek: I so move. Mr. Colclough: Second. Motion adopted unanimously. I ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I '. ENGINEERING SERVCES AGENDA COMMITTEE ROOM-April 24,2000 2:30 P.M. I. Motion to accept counteroffer for $3,000,00 to acquire the necessary easements from property identified as Tax Map 17, Parcel 21.8 owned by John Fleming. 2. Resolution authorizing that a Road Name be assigned to an' existing unnamed public road located at the rear of Federal Paperboard, adjacent to Augusta Newsprint Co, be named "Sundberg Way", 3, Motion to authorize condemnation to acquire necessary right-of-way and easements (Tax Map 12, Parcel 8,05) which is owned by 1075 Hospitality L.P" in connection with Stevens Creek Project, 4, Approve concept alternative #2 for the Laney Walker Improvements project as presented at the Public Information meeting and authorize Publicworks and Engineering Department to process with dedesign as necessary, 5, Accept Proposal from Gannett Fleming for Water and Wastewater Utility Maps Conversion and GJS Service ($283,600 to be funded by Account #506043100- 5212999) 6, Approve change order in the amount of $13,600 deduct (project funded by Account 507043410-5425110/8990240-5425110) 7, Approve award of the Mid-City Relief Chafee Lift Station construction contract to 1.S, Haren Company, Jnc in the amount of $1,687,000 (Funds available in Account #508804420-5425210. Bond Project S-8) 8, Approve change order #6 to Chandler Construction Services contract for construction associated with the 60" Raw Water Main. ($35,776,72 from account no, 508043410-5425110) 9. Approve award of the Little Spirit Creek Ground Water Treatment Plant No" 3 Facility construction contract (:includes high service pumps) to South Atlantic Construction, Inc" in the amount of $11,682,000 (Funds available in account no" 508043410-5425110, Bond Project W-3B) 10, Approve change order #3 in the amount of $57,475,51 to AquaSouth Construction, Jnc for work at the Water Treatment Plant on Highland Avenue ($57,475,51 from account no, 508043410/5425110 ADDENDUM ENGINEERING SERVICES AGENDA April 24, 2000 2:30 P. M. ADDITIONS TO THE AGENDA: 1. Discussion of Scott Street dust treatment issue. 2. Consider sewer lines for interim funding in the amount of$751,000.