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Home My WebLink About03-15-2000 Meeting I ENGINEERING SERVICES COMMITIEE COMMITIEE ROOM - March 15, 2000 2:30 P. M. ..! '. PRESENT: Hons. Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Jim Wall, Attorney; Randy Oliver, Administrator; David Collins, Asst. Comptroller; Drew Goins, Asst. Com. ofP.W. - Engineering Division; Max Hicks, Utilities Dept. Director; Lena Bonner, Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola ofWJBF Television and Stacey Eidson of The Metropolitan Spirit and Hon. Shepard and H. Brigham, Commissioners. The Clerk: We have a request for two additions to the agenda. Mr. Cheek: I move these be included. Mr. Colclough: Second. Motion adopted unanimously. I A request to approve reorganization chart of the Traffic Engineering Section ofthe Public Works and Engineering Department. This reorganization includes the elimination of a Maintenance Worker I position (38), a Maintenance Laborer I position (35) and a Signal Technician (43). Also create an Engineering Technician n position (44) and a Design Engineer IV position (5-1). Also upgrade the position of Civil Engineer I (52) to Traffic Engineer (53). The net annual salary savings will be $796.00, was read. Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to authorize execution of Lighting Agreement with Georgia Department of Transportation for S.R. 56 at Bobby Jones Expressway. The estimated annual cost of 512,000.00 to cover operations and maintenance will be funded from Street Light Account 101041610/5312310, was read. Mr. Cheek: I move to approve. Mr. Mays: Second. Motion adopted unanimously. I A request to approve Change Order with Specialized Services, Incorporated for $3,300.00 reduction in construction contract for Deans Bridge Road Subtitle "D" I MSW Landfill, Phase IIC-Ce1l2, was read. Mr. Mays: I so move. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Gas Main and Pipe Line Relocation Agreement with Atlanta Gas Light in the amount of $10,666.00 on the Willis Foreman Road Drainage Improvements Project and grant permission to let, was read. Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously. A request to consider proposal from Southern Crushers, Inc.. to enter into a demonstration project with the Augusta Trees and Landscaping Department, was read. Mr. Smith: This involves the use of crushed bricks and I am in agreement with trying this and it is free. The only liability would be with grass trimmers slinging it. I After further discussion, Mr. Mays: I make a motion that we receive it as information and return to this after we approve the sign ordinance and see if the offer is still the same. Mr. Colclough: Second. Motion adopted unanimously. A request to consider Letter of Support for Cobblestone Crossing Apartments requested by Brisben Companies, was read. ~1r. Oliver: This is a request from someone who wants to build 176 low to moderate-income units on Perimeter Parkway. They are asking you for a letter of support. After a short discussion, Mr. Cheek: I move that we receive this as information. Mr. Colclough: Second. I I Motion adopted unanimously. The Committee next discussed the protection of Raw Water Reservoirs. Mr. Cheek: I would like to see us limit vehicle access to the reservoir except for authorized vehicles and continue to allow pedestrian access while we look at the situation. After a lengthy discussion of the matter, Mr. Cheek: I'll make it in the form of a motion to limit vehicle and pet access to the area but that it not be shut down totally until we have an alternative plan for the area Motion dies for lack of a second. Mr. Colclough: I make a substitute motion that we close it. Mr. Mays: I second it. Motion adopted unanimously. A request to adopt Utility Relocation Policy for Public Works Projects, was read. '''1 i.; .{: Mr. Goins: This will formalize the procedures that we are currently operating under. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to discuss request to change the signs on Westbound 1-20 at milepost 7 (seven) from "Augusta at 3 Exits" to "Augusta Next 7 Exits", was read. After a short discussion, Mr. Cheek: I move that we change the sign to read "Augusta Next 5 Exits". Mr. Colclough: Second. Motion adopted unanimously. I A request to consider proposal for inspection of 10 elevated tanks and 8 ground water storage tanks and 2 cIearwells by Utility Service Co., Inc.. at a cost of $44,850.00 (Funded by Account No. 506043410-5223211), was read. Mr. Cheek: I move to approve. Mr. Colclough: Second. Motion adopted unanimously. A request to condemn 3,044 sq. it. of permanent utility easement and 1,969 sq. ft. of temporary construction easement (Tax Map 128, Parcel 21) which is owned by Hazel Singleton in connection with the U.S. Highway IlTobacco RoadIMorgan Road Project, was read. Mr. Colclough: I'll make a motion to approve it. Mr. Cheek: I'll second that. After further discussion, the motion was adopted unanimously. A request to approve change to penalty date on water bills, was read. Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. The Committee next discussed change orders in Public Works. Mr. Oliver: For the sake oftirne I'd suggest that this item be deferred to the next meeting. It was the consensus of the Committee that this item be deferred to the next meeting. A request to approve renaming Hollywood Subdivision Improvements Project as Rocky Creek Hazard Mitigation Project. Approve engineering services contract with James G. Swift & Associates in the amount of 5204,140.00 for project engineering. Also approve CPB# 322004-299822563 in the amount of $204,140.00, was read. Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. I I I I The Committee next discussed solicitation and submittal of applications for the Hazard Mitigation Grant Program (HMGP). Eight projects (residences) are being proposed for solicitation and submittal in the Raes Creek Area and the Hollywood Development area. This approval includes solicitation to voluntarily participate in the HMGP and the execution of a maintenance agreement subject to receipt of Federal funds. The property owner has to agree to participate in the program, was read. Mr. Oliver: The down side for us is that we are required to fund 25% of the acquisition, demolition and relocation costs. If you have interest in applying for this grant, we have to have it in by the end of March. Our suggestion is that we apply for the first eight; we think we will be funded through the first five. We need to look at the funding source and one source we have looked at is the Jackson Road Project close out as a possibility. We need to identify that source by the next Commission meeting. Mr. Cheek: I move that we approve this. Mr. Colclough: I'll second it to get it on the floor for discussion. Mr. H. Brigham: I'd like to see numbers 21 and 33 included in this. Mr. Chairman: Do you koow where you'll get the funding? I Mr. Oliver: I'll have to tell you by Tuesday where the funding for this will come from. After further discussion, Mr. Chairman: Can we send this to the full Commission without recommendation and give Randy time enough to be prepared on it? It was the consensus of the Committee that this be referred to the full Commission without recommendation. ADJOURN11ENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - March IS, 2000 2:30 P. M. 1. Approve reorganization chart of the Traffic Engineering Section of the Public Works and Engineering Department This reorganization includes the eliminations of a Maintenance Worker I position (38), a Maintenance Laborer I position (35) and a Signal Technician (43). Also create an Engineering Technician II position (44) and a Design Engineer IV position (51). Also upgrade the position of Civil Engineer I (52) to Traffic Engineer (53). The net annual salary savings will be $796.00. 2. Authorize execution of Lighting Agreement with Georgia Department of Transportation for S.R. 56 at Bobby Jones Expressway. The estimated annual cost of$I2,000.00 to cover operations and maintenance will be funded from Street Light Account 101041610/5312310. 3. Approve Change Order with Specialized Services, Incorporated for 53,300.00 reduction in construction contract for Deans Bridge Road Subtitle "D" MSW Landfill, Phase IIC-Cell 2. 4. Approve Gas Main and Pipe Line Relocation Agreement with Atlanta Gas Light in the amount of$10,666.00 on the Willis Foreman Road Drainage Improvements Project and grant permission to let. ;:1 . 5. Consider proposal from Southern Crushers, Inc. to enter into a demonstration project with the Augusta Trees and Landscaping Department. 6. Consider Letter of Support for Cobblestone Crossing Apartments requested by Brisben Companies. 7. Discuss protection of Raw Water Reservoirs. 8. Adopt Utility Relocation Policy for Public Works Projects. 9. Discuss request to change the signs on Westbound 1-20 at milepost 7 (seven) from "Augusta at 3 Exits" to "Augusta Next 7 Exits". 10. Consider proposal for inspection of 10 elevated tanks and 8 ground water storage tanks and 2 clearwells by Utility Service Co., Inc. at a cost of $44,850.00 (Funded by Account No. 506043410-5223211) I!. Motion to condemn 3.04 sq. ft. of permanent utility easement and 1,969 sq. ft. of temporary construction easement (Tax Map 128, Parcel 27) which is owned by Hazel Singleton in connection with the U.S. Highway llTobacco RoadIMorgan Road Project. 12. 13. :1 Approve change to penalty date on water bills. Discussion of change orders in Public Works. I I I I ADDENDUM ENGINEERING SERVICES AGENDA March 15, 2000 2:30 P. M. ADDITIONS TO THE AGENDA: I. Approve renaming Hollywood Subdivision Improvements Project as RockY Creek Hazard Mitigation Project. Approve engineering services contract with James G. Swift & Associates in the amount of $204, I 40.00 for project engineering. Also approve CPB# 322-04-299822563 in the amount of $204, 140.00. 2. Discuss solicitation and submittal of applications for the Hazard Mitigation Grant Program (HMGP). Eight projects (residences) are being proposed for solicitation and submittal in the Raes Creek Area and the Hollywood Development area. This approval includes solicitation to voluntarily participate in the HMyP and the execution ofa maintenance agreement subject to receipt of Federal funds. The property owner has to agree to participate in the program. I I