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HomeMy WebLinkAbout02-28-2000 Meeting I ENGINEERING SERVICES COMMITIEE COMMITIEE ROOM - February 28, 2000 3:00 P. M. PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Randy Oliver, Administrator; Jim Wall, Attorney; Jack Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Michael Greene, Asst. Director ofP.W. - Operations Division; Teresa Smith, Pre-Construction Engineer; Max Hicks, Utilities Dept. Director; Lon Morrey, Comptroller; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle and Hon. Shepard, Commissioner. A request to consider authorization of hiring a contract employee to provide inspection services for Utilities Department projects, was read. Mr. Hicks: We will be utilizing ao inspector from CH2MHill for our four projects at this time. Mr. Colclough: I so move. Mr. Chairman: Second. -Ii Motion adopted unanimously with Mr. Cheek out of the room. A request to approve the Deed of Dedication, Maintenance Agreement and Road Resolution submitted by the Engineering Department for South Park Drive in South Park Commons, was read. Mr. Colclough: I so move. Mr. Chairman: I'll second it to get it on the floor. Motion adopted Wlanimously. A request to approve repair of High Service Pumps 1 and 2 and Fort Gordon Pump Station Pumps 5 and 6 by GPM Environmental, Inc. at a cost of 527,834.00. (Funded by Account No. 506043520-5425110), was read. Mr. Cheek: I move we approve. Mr. Colclough: Second. I Motion adopted unanimously. A request to approve request to present contract approvals to Commission meeting on March 7, 2000, was read. Mr. Cheek: I move for approval: Mr. Colclough: Second. Motion adopted unanimously. A request to consider incentive for early completion by contractors on the Hwy IlTobacco Rd. 20" Transmission Main and 5MH Tank & Pump Station projects. (Funded by Account No. 508043410/5425110), was read. Mr. Hicks: This would be an incentive of $1 ,000 a day. Mr. Mays: Could we see if we could consider such an incentive for the 60-inch line project? Mr. Chairman: Perhaps we could look at doing that after Randy and Max check into it. Mr. Colclough: I so move. Mr. Mays: Second. Motion adopted unanimously. Mr. Hicks: Just for your information I wanted to let you know that we had sent a letter to EPD asking for permission to increase of permitted amount from 45 million gallons to 60 million gallons per day and I believe that this request will be granted. A request to adopt an ordinance to amend Augusta Richmond County Code Section 1-9-17 so as to prohibit motorized vehicles on the public property within the Augusta Canal National Heritage Area without a written permit from the director of the Augusta Canal Authority, was read. Mr. Mays: I so move. Mr. Colclough: Second. Motion adopted unanimously with Mr. Cheek out of the room. A request from King Mill for water or reduction of water rates for cooling water when Canal is drained, was read. I I I I After a short discussion, Mr. Chairman: The chair would entertain a motion to approve waiver of the sewage and not the water. Mr. Mays: I so move. Mr. Chairman: Second. Motion adopted A request to approval for the Public Works and Engineering Department to accept and manage the Georgia Department of Transportation State Aid County Contract on the Katherine Street Parking Lot for Augusta State University and the Administration Building Parking Lot Paving for Georgia Regional Hospital, Augusta (GHRA)j award a contract to construct the ASU Parking Lot and construct the GHRA Parking Lot with County forces, was read. Mr. Colclough: I so move. Mr. Chairman: I'll second. Motion adopted unanimously. I A request to approve the reallocation of SPLOST County Forces, Phase III GradinglDrainage & Resurfacing funds in the amount of $1,698,000.00 to purchase approved capital equipment for Public Works and Engineering Department, was read. After a lengthy discussion of the matter, Mr. Colclough: I so move. Mr. Cheek: Second. After further discussion, Mr. Chairman: How about if we include in the motion, "subject to the Attorney's review"? Would that be sufficient? Mr. Colclough, would you amend your motion to include "subject to the Attorney's review of the legalities of each item"? Mr. Colclough: Yes, sir. Motion adopted unanimously. A request to approve Change Order Number Two in the amount of $11,000.00 to AP AC-GA, Inc. on the McCombs Road, Section I Project (CPB# 323- 04-296823905) to be funded from the project construction account, was read. I Mr. Cheek: I so move. Mr. Mays: Second. Motion adopted unanimously. A request to approve Capital Project Budget Number 322-04-299822391 Amendment Number Two in the amount of $3,000.00 and the Engineering Addendum with Godefroy & Associates for the amount of $3,000.00 on the Skinner Mill Road Culvert Extension Project to add design of improvements to Rae's Creek at Chelsea Drive to be funded from One Percent Sales Tax, Phase II Recapture, was read. Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve the Deeds of Dedication, Maintenance Agreement and Road Resolutions submitted by the Engineering and Utilities Departments for Spirit Pointe Subdivision, Section One, was read. A request to approve the Deeds of Dedication, Maintenance Agreement and Road Resolutions submitted by the Engineering Department for Spirit Pointe Subdivision, Section Two, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to consider approval ofthe funding ofthe local match in the amount of $25,000 for Corridor and Gateway Enhancement Demonstration Projects by transferring funds from Special Purpose Local Option Sales Tax Phase II Recapture (account # 322-04-292822333) to CPB# 322-04-200822999, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve Co-Location Lease Agreement with AGW Leasing Company, Inc. for a term of 5 years at an annual rental of 521,600.00, was read. Mr. Colclough: I so move. I I I I Motion dies for lack of a second. Mr. Cheek: I'll move to accept if they will accept responsibility for our electronic equipment in the event of a lightening strike. Mr. Mays: I'll second it to get it on the floor. Motion adopted unanimously. The Committee next considered a presentation from Mr. Ed McIntyre regarding Laney Walker Boulevard Historical Walk of Fame. Mr. Chairman: Mr. McIntyre had to leave due to the length of our discussion. Mr. Mayor: In this context we've had some requests to put some monuments on Greene Street and as a result of those requests, the staff in Public Works is working on a policy for monuments on public property to bring to this Committee at a future date. You may just want to defer action on this until we get that policy back. Mr. Mays: I move we accept it as information and allow him to come to the March 7 Commission meeting as a delegation. I Mr. Colclough: Second. Motion adopted unanimously. A request to approve concept of Laney Walker Improvements Project, was read. After a discussion of the matter, Mr. Colclough: I move that we approve Alternative No.1 including the Fire district. Mr. Cheek: Second. Mr. Mays: I think you may need to look at what this median will involve and the reaction of the people and businesses in the immediate area. Mr. Chairman: Would you like to have a public meeting in that regard? Mr. Mays: I think that may be a good idea. Mr. Chairman: Can we maybe get the maker of the motion to withdraw his motion and let us hold a public meeting and then bring it back after we hold the meeting? I Mr. Colclough: I'll amend my motion to receive this as information and hold a public hearing. Mr. Cheek: Second. I Motion adopted unanimously. Mr. Chairman: This will be brought back to the Committee after the public hearing. A request to consider Letter of Support for Cobblestone Crossing Apartments requested by Brisben Companies, was read. Mr. Oliver: I believe this is in Mr. Shepard's area. Mr. Chairman: Can we delay this until Mr. Shepard has a chance to address it? And Mr. Shepard has also asked me to delay Item 18 until the next Committee meeting if there is no objection. (No objection noted) A request to adopt Utility Relocation Policy for Public Works Projects, was read. Mr. Oliver: You may also wish to delay this until the next meeting. I Mr. Chairman: Any objection to postponing this until the next meeting? (No objection noted) A request to approve Capital Project Budget Number 322-04-200822199 to fund five (5) radio controlled hydra switches at a cost not to exceed $100,000.00 to be funded from One Percent Sales Tax, Phase II Recapture and authorize the agreement with the railroads upon approval by Public Works and Engineering and the County Attorney, was read. Mr. Cheek: I move we add this to the agenda. Mr. Colclough: Second. Motion adopted unanimously. Mr. Oliver: I would recommend you send this on to the full Commission. Mr. Cheek: I so move. I I NWM I I Mr. Chairman: I'll second it. Motion failed with Mr. Colclough voting "No" and Mr. Mays voting "Present". ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission ENGINEERING SERVICES AGENDA COMMITTEE ROOM - February 28, 2000 3:00 P. M. I. Consider authorization of hiring a contract employee to provide inspection services for Utilities Department projects. ., 2. Approve the Deed of Dedication, Maintenance Agreement and Road Resolution submitted by the Engineering Department for South Park Drive in South Park Commons. 3. Approve repair of High Service Pumps I and 2 and Fort Gordon Pump Station Pumps 5 and 6 by GPM Environmental, Inc. at a cost of$27,834.00. (Funded by Account No. 506043520-5425 I 10) 4. Approve request to present contract approvals to Commission meeting on March 7,2000. 5. Consider incentive for early completion by contractors on the Hwy llTobacco Rd. 20" Transmission Main and 5MH Tank & Pump Station projects. (Funded by Account No. 5080434 I 0/54251 10) 6. Motion to adopt an ordinance to amend Augusta Richmond County Code Section I -9- I 7 so as to prohibit motorized vehicles on the public property within the Augusta Canal National Heritage Area without a written permit from the director of the Augusta Canal Authority. 7. Approval for the Public Works and Engineering Department to accept and manage the Georgia Department of Transportation State Aid County Contract on the Katherine Street Parking Lot for Augusta State University and the Administration Building Parking Lot Paving for Georgia Regional Hospital, Augusta (GHRA); award a contract to construct the ASU Parking Lot and construct the GHRA Parking Lot with County forces. 8. Approve the reallocation ofSPLOST County Forces, Phase III Grading/Drainage & Resurfacing funds in the amount of $1 ,698,000.00 to purchase approved Capital equipment for Public Works and Engineering Department. 9. Approve Change Order Number Two in the amount of $11 ,000.00 to AP AC-GA, Inc. on the McCombs Road, Section I Project (CPB# 323-04-296823905) to be funded from the project construction account. 10. Approve Capital Project Budget Number 322-04-299822391 Amendment Number Two in the amount of$3,000.00 and the Engineering Addendum with Godefroy & Associates for the amount of $3,000.00 on the Skinner Mill Road Culvert Extension Project to add design of improvements to Rae's Creek at Chelsea Drive to be funded from One Percent Sales Tax, Phase II Recapture. II. Approve the Deeds of Dedication, Maintenance Agreement and Road Resolutions submitted by the Engineering and Utilities Departments for Spirit Pointe Subdivision, Section One. 12. Consider approval of the funding of the local match in the amount of$25,000 for Corridor and Gateway Enhancement Demonstration Projects by transferring funds from Special Purpose Local Option Sales Tax Phase II Recapture (account # 322- 04-292822333) to CPB# 322-04-200822999. 13. Motion to approve Co-Location Lease Agreement with AGW Leasing Company, Inc. for a term of 5 years at an annual rental of $2 I ,600.00. 14. Presentation from Mr. Ed McIntyre regarding Laney Walker Boulevard Historical Walk of Farne. IS. Approve the Deeds of Dedication, Maintenance Agreement and Road Resolutions submitted by the Engineering Department for Spirit Pointe Subdivision, Section Two. 16. Approve concept of Laney Walker Improvements Project. 17. Consider Letter of Support for Cobblestone Crossing Apartments requested by Brisben Companies. 18. Discuss protection of Raw Water Reservoirs. 19. Consider request from King Mill for water or reduction of water rates for cooling water when Canal is drained. 20. Adopt Utility Relocation Policy for Public Works Projects.