HomeMy WebLinkAbout02-07-2000 Meeting
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - February 7, 2000
2:30 P. M.
PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman;
Colclough and Mays, members; Jim Wan, Attorney; Randy Oliver, Administrator; Jack
Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering
Division; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Teresa
Smith, Preconstruction Engineer; Dexter White, Solid Waste Manager; Terry Turner,
Planning Commission; Doug Cheek, County Engineer; Max Hicks, Utilities Dept.
Director; Tom Wiedmeier, Asst. Director of Utilities Dept.; Robin McMillon, Utilities
Dept.; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of
Commission.
Also Present: Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The
Metropolitan Spirit and Hons. Williams, J. Brigham, H. Brigham and Shepard,
Commissioners.
The Clerk: We have a request for two addendum items.
Mr. Colclough: 1 so move we add these items.
Mr. Cheek: Second.
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Motion adopted unanimously.
A request to approve the Deeds of Dedication, Maintenance Agreements and
Road Resolutions submitted by the Engineering and Utilities Departments for
Pepperidge Point Subdivision, Section Three, was read.
A request to adopt the Redevelopment Strategy for Regency Mall and
surrounding area, was read.
A request to approve condemnation of 0.06 acres in fee and a 5-foot
temporary construction easement on property in the name of Sullivan. (Tax Map
253, Parcel 5), was read.
A request to approve elimination of two positions, one full time Painter II
and one temporary Maintenance Works II, at the Construction Shop and create one
full time HV AC Technician I position (Salary Grade 44) at Phinizy Road Jail, was
read.
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A request to approve addition of Camp Angehele-McLeod Pond
Improvements Project to the Construction Work Program. Approve Construction
Project Budget Number 322-04-200822921 to be funded from One Percent Sales Tax
Phase II, Recapture Account. Also approve engineering services with W. R. Toole
Engineers in the amount of $23,500.00, was read.
A request to approve Capital Project Budget Amendment Number Three
(321-04-288821235) in the amount of $135,000.00 for the Stevens Creek Road
Project to be funded from the funds programmed for the project in One Percent
Sales Tax, Phase III. Also approve to let to bidding for construction, was read.
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A request to approve supply and installation of CAL Flo Slurry System by
Burnett Lime Company, Inc. at a cost of $46,000.00. (Funded by Account No.
506043530-5425110), was read.
A request to approve supply and installation of valves at Raw Water
Pumping Station by Industrial Valve and Gauge at a cost of $26,847.21. (Funded by
Account No. 506043510-5425110), was read.
A request to consider revision to Rae's Creek Consent Order (Funded by
Account 506043110-5212123), was read.
A request to approve granting of Permanent Construction and Maintenance
Easement to Georgia Department of Transportation for access to Phinizy Swamp
Wildlife through the Wastewater Treatment Plant, was read.
A request to approve Resolution authorizing readoption of Flood Insurance
Rate Map (FIRM) 130158 0020-E revised to reflect a Letter of Map Revision
(LOMR) dated June 22,1999 and a Letter of Map Revision (LOMR) reissued
November 9, 1999 (Revising the June 22, 1999 findings), was read.
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A request to approve Change Order #8 in the amount of $7,707.00 and
Change Order #9 in the amount of $3,288.00 to the contract for Lock Replacement
at the JLEC on 401 Walton Way, was read.
A request to approve condemnation of approximately 1,840 sq. ft. of
permanent sanitary sewer easement and 7,700 sq. ft. of temporary construction
easement, Tax Map 35.2 Parcel 30.1, was read.
A request to approve termination of lease agreements of Central Shop
Fishing Club, Jim Clyde Wooten and Patrick T. Wooten, was read.
Mr. Colclough: I move that we approve these items as a consent agenda.
Mr. Cheek: Second.
Motion adopted unanimously.
Communication from National Hills Condominium Association, Inc., The
Summit Condominiums regarding damage done to the condominium wall at 1201-
1212 Mersac Court, was read.
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Dr. Jack Cheatham appeared before the Committee representing the National
Hills Condominium Association. He contended that the wall had cracked because of
some work that the City had done digging a trench near it.
Mr. Wall: It was the opinion of Risk Management that the work the City had
done did not cause the cracking in the wall.
Mr. Mays: On the basis of damage and for legal advice, I would make a motion
that we go into executive session.
Mr. Colclough: I'll second it.
Motion adopted unanimously.
[Executive Session]
At the close of the executive session, the meeting was reopened to the public.
Mr. Colclough: I make a motion that we turn this item over to the Attorney for
further action by him.
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Mr. Cheek: Second.
Motion adopted unanimously.
A request to approve condemnation of approximately 0.07 acres from Tax
Map 276, Parcel 2.3 for a well site, was read.
A request to accept option to purchase 2.20 acres in fee in connection with
the Little Spirit Creek Well Field Project (Tax Map 276, Parcel 5.2) from Fred W.
Johnson, Jr., was read.
Mr. Colclough: I move to approve.
Mr. Cheek: Second.
Motion adopted unanimously.
A request to approve Change Order Number Four with Mabus Brothers
Construction in the amount of $20,441.50 to be funded by Augusta Utilities from
Account Number 507043410-5425110/80000003-5425110 on the Cook Road and
Glendale Subdivision Improvements Project (CPB # 323-04-296823403), was read.
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Mr. Cheek: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to approve Change Order Number One with AP AC-GA, Inc. in
the amount of $74,749.50 for the SR 56 @ Old Waynesboro Road Improvements
Project (CPB# 322-04-292822783) with $16,000.00 to be funded from the project
construction account and $58,749.50 to be funded from Augusta Utilities account
no. 507043420-89800140-5425210, was read.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
A request to approve proposed list of streets for resurfacing by County forces
to be forwarded to Georgia Department of Transportation for approval to utilize
asphalt from their asphalt plant located in Augusta Richmond County, was read.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
The Committee next discussed the closing of the Raw Water Reservoir to
public access at Highland Avenue. (Requested by Commissioner Shepard)
Mr. Shepard noted that there is a great amount of public use of the walking track
around the reservoir and asked that other alternatives be explored for the use of the
people in the area who use the track for recreational purposes.
Mr. Chairman: Could we bring this back at the next meeting and in the meantime
let Randy, Max and Tom Beck see what alternatives there are for this situation.
It was the consensus that this item be considered at the next meeting after
alternatives are explored.
A request to authorize Environmental Management Associates (EMA) to
perform semiannual sampling, statistical analysis and provide a potentionmetric
surface map at a fee not to exceed $46,000.00, was read.
Mr. Colclough: I so move.
Mr. Cheek: Second.
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Motion adopted unanimously.
A request to authorize letting to contract the construction of the new Solid
Waste Office and Scalehouse for the Deans Bridge Landfill at a cost not to exceed
$220,000.00, was read.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
A request to consider authorization of hiring a contract employee to provide
inspection services for Utilities Department projects, was read.
Mr. Colclough: Would these inspectors not be licensed?
Mr. Hicks: No, sir. These inspectors gain their knowledge through the
experience of inspections. We do need additional inspectors because of the number of
projects that we have ongoing and it would be great if could get some.
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Mr. Mays: Then perhaps we need to be looking at some additional staffing for
you in this regard.
Mr. Hicks: This would be just to get your approval to do this. The person has not
yet been hired.
Mr. Colclough: 1 would like to see the resume of the person that you're
considering.
Mr. Hicks: We can do that and bring that back to you.
After further discussion, Mr. Cheek: I move that we hire three inspectors to
support pipe and other construction activities in the Water Department.
Mr. Colclough: I'll second that.
After further discussion, Mr. Chairman: The Chair would entertain a motion that
we approve the recommendation as made and let the staff bring back a recommendation
on hiring permanent positions at a later date.
Mr. Mays: I'll so move on the substitute.
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The motion dies for lack of a second.
Mr. Cheek: I'll withdraw my motion in favor of making another motion that we
allow the Administrator to go back and look at the costs associated with hiring additional
inspectors as needed with a total of three at maximum to support water system upgrades
and improvementS and operations and bring it back to us.
Mr. Colclough: Second.
Motion fails with Mr. Mays voting Present and the Chairman voting "No".
A request to approve Change Order #2 and #5 to Chandler Construction
Services contract for construction associated with the 60" Raw Water Main in the
amount of $367,249.70, was read.
Mr. Colclough: I so move.
Mr. Mays: I'll second it.
Motion adopted unanimously.
Addendum Item #1. Conceptually approve donation of 4.07 acres of land on
Phinizy Road to the State of Georgia for construction of the Crime Lab subject to
approved site plan by Public Works and Engineering.
Mr. Oliver: The GBI has requested this and the Sheriffs Department does not
need this land for additional jail expansion.
Sheriff Webster: This would be a real asset to us and our neighboring counties if
it can be done.
Mr. Mays: I have no problem with voting for the concept, but I think that we
should have some open dialogue with the people in that area before we move ahead too
far with this so that they will understand what is going on. We will have to ask them for
help when the sales tax project comes along and I believe that we should have some input
from them on this matter.
Mr. Chairman: Do you think the GBl would have a problem with holding a
public meeting somewhere in that area?
Sheriff Webster: I don't think it would be a problem.
Mr. Oliver: We can coordinate that.
Mr. Chairman: Why don't we coordinate that and bring this back in two weeks.
Sheriff Webster: That would be fine.
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Mr. Chairman: You could hold it at the club house at Butler Creek Estates.
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It was the consensus of the Committee that a public meeting be held and that this
matter come back to the Committee in two weeks. -
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The Committee next discussed the inspection ofthe Canal by the dive team
and Fire Department with out of pocket expenses funded by Utilities Department.
Mr. Cheek: The Levee between the Pumping Station and the Headgates has not
been inspected in a number of years. We have resources by volunteer and in-house
personnel in this area to provide a visual inspection and I think it is needed to provide for
the continued integrity of our Levee.
Mr. Oliver: I think the cost would not be more than $1,000.
Mr. Colclough: I move it be approved for the dive team and Fire Department to
do the inspection with funding from the Utilities Department not to exceed $ I ,000.
Mr. Cheek: Second.
Motion adopted unanimously.
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Mr. Wall: We need to add to the agenda the approval of the closed meeting
affidavit and authorize the Chairman to execute it.
Mr. Colclough: I so move.
Mr. Cheek: Second.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
NWM
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FEB-07-2000 15:51
P.02/02
CLOSED MEETING AFFIDAVIT
STATE OF GEORGIA
COUNIY OF RICHMOND
AFFIDA vrr OF PRESIDING OFFICER
~'} Q ./7 5"' ..x.-vn_Ls
(;It e... /Vncf~, Chairman of the~~iiif Committee of the Augusto-Richmond
County ('n~~;~sion, being sworn, states under 0 fol1owing is true and ac=e to the best of
his knowledge and belief:
~. '~..u.s 1.
Tbe l1'1Y~A Committee of the Augusta.Richmood County Cammiss.ion
advertised meeting on _ h 7 , 2000.
met in a duly
2.
Ouring such meeting, tho Committee VOted 10 go inlO closed 5e5oion.
3.
The executive sossioo was called 10 order :II
:un./p.m.
a.m./ p.ol. and adjowned at
4.
The subject mattet of the dosed pottioo of the meeting was devoted 10 the follawiog II1:lIIer(s) within
the exceptions provided in the Open ~ law:
VCoosuItation with the county attorney or other legal counsel to discu.<s pending or
potco.w litigation, settlemcot, cIoims, admioistr.nive p=edings, or other judicW actions
brought or 10 be brought by or against the county or any officer or employee or in which the
county or aoyofficer or employee may be directly involved as provided in O.c.GA. S 50.14-2(1);
Discussion of Wt matters made confidentW by state law as provided by O.C.GA. S 50-14-
2(2) and {insm thecit.aim ID rhe fttFJautixmtymalring the = mat1tr rmfi/mti.1J} ;
_ Discussion of real estm as provided byO.C.GA. S 50.14.3(4);
_ Discussion or deliberation on tho appointment, employment, compensation, hiring,
disciplilwy .crion or dismissaJ, or periodic evaluation or rating of a county officer or employee as
provided in C.C.CA. S 50-14-3(6);
_ Other (1ksrriJ:e the =nptitm1D rhe apm~ law}.
as provided in (_ the<itJItiaJ t() rho ItgtJ ~~,.ptk" the .}
no2!""of {;"'-'"7'- ~ ~
Sworn to and subscribed ~
Bef e me this ~ day of
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - February 7, 2000
2:30 P. M.
I. Conununication from National Hills Condominium Association, Inc., The
Summit Condominiums regarding damage done to the condominium wall at
1201-1212 Mersac Court.
2. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolutions submitted by the Engineering and Utilities Departments for
Pepperidge Point Subdivision, Section Three.
3. Adoption of Redevelopment Strategy for Regency Mall and surrounding area.
4. Motion to approve condemnation of 0.06 acres in fee and a 5-foot temporary
construction easement on property in the name of Sullivan. (Ta'{ Map 253, Parcel
5).
5. Motion to approve condemnation of approximately 0.07 acres from Ta'{ Map 276,
PJIcel 2.3 for a well site.
6.
Motion to accept option to purchase 2.20 acres in fee in connection with the Little
Spirit Creek Well Field Project (Ta'{ Map 276, PJIcel 5.2) from Fred W. Johnson,
Jr.
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7.
Approve elimination of two positions, one full time Painter II and one temporary
Maintenance Works II, at the Construction Shop and create one full time HV AC
Technician I position (Salary Grade 44) at Phinizy Road Jail.
8. Approve addition of Camp Angehele-McLeod Pond Improvements Project to the
Construction Work Program. Approve Construction Project Budget Number 322-
04-200822921 to be funded from One Percent Sales Tax Phase II, Recapture
Accollilt. Also approve engineering services with W. R. Toole Engineers in the
amount of $23,500.00.
9. Approve Change Order Number Four with Mabus Brothers Construction in the
amount of $20,441.50 to be funded by Augusta Utilities from account number
507043410-5425110/80000003-5425110 on the Cook Road and Glendale
Subdivision Improvements Project (CPB # 323-04-296323403).
10.
Approve Change .Order Number One with AP AC-GA, Inc. in the amount of
$74,749.50 for the SR 56 @ Old Waynesboro Road Improvements Project (CPB#
322-04-292822783) with $16,000.00 to be funded from the project construction
account and $58,749.50 to be funded from Augusta Utilities account no.
507043420-89800140-5425210.
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11.
Approve proposed list of streets for resurfacing by County forces to be fOl"ovarded
to Georgia Deparunent of Transportation for approval to utilize asphalt from their
asphalt plant located in Augusta Richmond County.
12. Approve Capital Project Budget Amendment Number Three (321-04-288821235)
in the amount of $135,000.00 for the Stevens Creek Road Project to be funded
from the funds programmed for the project in One Percent Sales Tax, Phase Ill.
Also approve to let to bidding for construction.
13. Approve supply and installation ofCAL Flo Slurry System by Burnett Lime
Company, Inc. at a cost of $46,000.00. (Funded by Account No. 506043530-
5425110)
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14. Approve supply and installation of valves at Raw Water. Pumping. Station by
Industrial Valve and Gauge at a cost of$26,847.21. (Fundea by'Account No.
506043510-5425110)
15. Consider ~evision to Rae's Creek Consent Order (Funded by Account 506043110-
5212123)
16.
Motion to approve granting of Permanent Construction and Maintenance
Easement to Georgia De;Jartment of Transportation for access to Phinizy Swamp
Wildlife through the Wastewater Treatment Plant.
17.
Resolution authorizing readoption of Flood Insurance Rate Map (FIRM) 130158
0020-E revised to ret1ect a Letter of Map Revision (LOMR) dated June 22, 1999
and a Letter of Map Revision (LOtvlR) reissued November 9, 1999 (Revising the
June 22, 1999 findings).
18. Approve Change Order #8 in the amount of$7,707.00 and Change Order #9 in
the amount of $3,288.00 to the contract for Lock Replacement at the JLEC on 40 I
Walton Way.
19. Discuss closing of Raw Water Reservoir to public access at Highland Avenue.
(Requested by Commissioner Shepard)
20. Motion to approve condemnation of approximately 1,840 sq. ft. of permanent
sanitary sewer easement and 7,700 sq. ft. of temporary construction easement,
Tax Map 35.2 Parcel 30.1.
21. Motion to approve termination of lease agreements of Central Shop Fishing Club,
Jim Clyde Wooten and Patrick 1. Wooten.
22.
Authorize Environmental Management Associates (EMA) to perform semiannual
sampling, statistical analysis and provide a potentionmetric surface map at a fee
not to exceed $46,000.00.
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23.
Authorize letting to contract the construction of the new Solid Waste Office and
Scalehouse for the Deans Bridge Landfill at a cost no! to exceed $220,000.00.
24. Consider authorization of hiring a contract employee to provide inspection
services for Utilities Department projects.
25. Approve Change Order #2 and #5 to Chandler Construction Services contract for
construction associated with the 60" Raw Water Main in the amount of
$367,249.70.
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ADDENDUM
ENGINEERING SERVICES AGENDA
February 7, 2000
2:30 P. M.
ADDITIONS TO THE AGENDA:
1. Conceptually approve donation of 4.07 acres of land on Phinizy Road to the State
of Georgia for construction of the Crime Lab subject to approved site plan by
Public Works and Engineering.
2. Discuss inspection of Canal by dive team and Fire Department with out of pocket
expenses funded by Utilities Dept.
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