Loading...
HomeMy WebLinkAbout01-25-2000 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - January 25, 2000 2:45 P. M. PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; Cheek, Co-Chairman; Colclough and Mays, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy, Public Works Director; Teresa Smith, Pre-Construction Engineer; Max Hicks, Utilities Dept. Director; Doug Cheek, County Engineer; Walter Hornsby, Deputy Administrator; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Hons. Shepard, 1. Brigham, Beard, H. Brigham, Williams and Kuhlke, Commissioners. The Clerk: We have a request for an addition to the agenda. Mr. Cheek: I have one item I'd like to add also concerning a report on the progress on current water projects in south Richmond County. Mr. Chairman: Why don't you talk with Max and let him get that ready for the next meeting? Mr. Cheek: I'll do that. I Mr. Mays: I move we add the item. Mr. Cheek: Second. Motion adopted unanimously. A request to approve Capital Project Budget Amendment Number Two in the amount ofS847,OOO.OO from the Special One Percent Sales Tax, Phase III Recaptured Funds and award the contract to the low bidder, Chandler Utility Construction, in the amount of $1,365,564.00 subject to the receipt of signed contracts and the proper bonds, was read. Mr. Colclough: I so move. Mr. Cheek: Second. Motion adopted unanimously. A request to approve J?eeds of Dedication, Maintenance Agreements and Road Resolution submitted by the Engineering and Utilities Departments for Walton Hills Subdivision, Phase III, was read. I .'.e,;' . :"") ff:-~; ( .,; 'j:, .;; '~". .. '" /.' , l\~',t-,... :fir'--:: ':~.' :;.r-'-:"' :" " "', --!' A request to approve Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Engineering and Utilities.Departments for , .Woodberry Subdivi,sion, SectionTwo, was read. A request to approve Deeds of Dedication, MaintenaJice Agreements and Road Resolutions submitted lly,th~.~ng~eeringandUtilities Departments for Waiton Hills Subdivisioil, PhasesIFAiiiidU;.B; was read; ',' '. " Mr. Colclough: I so move, Mr. Mays: I'll second it. , Motion adopted unanimously. Communication from Na.tionitlHills Condominium Association, Inc., The Summit Condominiums regarding damage done to the condominium wall at 1201- 1212 Mersac Court, was read. ' Mr. Wall: I am expecting to get a call from Dr. Cheatham on this. . ' '. . .' . " ,Mr.Oliver: [wollld suggestthat we let Max do a report on thisiIi concert With ", RiskMiJ.IlagemeJlt and.bring itbac~iIihvo weeks.Mr: Wall would also have time to, "";,..2;;;;_I{~'~f}t)wI~~~~i;I0~~di~~fi~;~6t;~~.';h~aili~!~C~~ii~d ;O~:~d"~li6~d'~:.'.:. the next Conllmttee meetmg;,.". ' - ," ., -, Mr, Colclough: Iso;mov~. ,,'. Mr. Cheek: Second. Motion adopted unanimously. A request to approve revised scope for Traffic Engineering Improvements as presented in the Construction 'York Program and rename Traffic Engineering. Improvements, Phase'll. .Also approve Capital Project nudget Number 323-04- ' 20082359 and awanfengineeringservices contract to Godefroy& Associates in the' amount of $17,300.00, was read. ' Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. I ,,",;,""1,'," , ..,..,-., '.'", -~ ...~:.. , -" ,- .~" .~ .. '~. .... .' "_ n, I I A request to approve Change Order Number Two in the amount of $16,858.64 to Mabus Brothers Construction Co., Inc. on the International Boulevard Project to be funded from the project construction account, was read. Mr. Beard: Could we get the amount by percentages on change orders that we are doing? Mr. Oliver: We can get that for you by dollars and percentages. Mr. Murphy: We are generating a change order report and that is almost finished. As soon as we get it, we'll give it to you and it will tell you what you want to know. Mr. Beard: All right. Mr. Mays: I so move. Mr. Cheek: Second. Motion adopted unanimously. Mr, Beard: I just wanted to make another comment on that. As I said in the last meeting, people in all departments need to be held accolL'ltable for what they are doing. I The Committee next discussed the use of a Municipal Services Benefit Unit (MSBU) for special assessment to pave unpaved roads. Mr. Shepard: There are people who wish to come to a higher priority on the unpaved roads list and Randy has come up with this idea which is a sort of tax district whereby we can move roads up to a higher priority and share the cost with adjoining property owners. It is illustrated with a 1/3, 1/3, 1/3 split for public roads and we could get these roads paved more quickly for those who have the right-of-way. I would ask that you pass this onto the full Commission with a favorable recommendation. Mr. Chairman: The chair will entertain a motion to approve this concept excluding private, dirt roads. Mr. Oliver: Would this mean that those who wish to pay their part move to the top of the priority list? . Mr. Shepard: I think if we pass this concept then you bring forward specific streets for consideration. It would then be due process. If the neighbors oppose it, then the Commissioners could take a vote based on the opposition. Certainly if you don't . have the support of the neighbors, then the Commission would turn it down. But I think you need some vehicle to bring these individual districts forward. I Mr. Colclough: I make a motion to get it on the floor for further discussion. Mr. Cheek: Second. Mr. Mayor: You may wish to use the current priority list as your guide. Mr. Mays: Some of these people have been requesting for many years that their roads be paved and I hope that they will be considered also since they have an investment in the community as well. Motion adopted with Mr. Mays voting "Present", A request to approve termination of lease agreement at 1976 Goodrich Street, was read. Mr. Wall: This is for one of the squatter's houses which burned and we're recommending that the lease be terminated, Mr. Cheek: I so move. Mr. Colclough: Second. ., Mr. Sherrouse: Would the City also consider looking at the two other leases with squatters who are currently residing in that area? The Canal Authority would like to see those also cancelled, if possible, because they are eyesores along that route. ~~ ;:j Mr. Chairman: Would you talk with Mr. Wall about that and he can put an item on the agenda concerning it. Motion adopted unanimously. A request to approve acceptance of deed of parcel from Willette P. Jeffcoat consisting of 0.48 acres to the City, was read. Mr. Cheek: I so move. Mr. Mays: Second. Motion adopted unanimously. A request to approve Change Order #2 in the amount of 580,000 to AquaSouth Construction, Inc. for additional work to be completed at the Water Treatment Plant on Highland Avenue, was read. Mr. Colclough: I so move. Mr, Cheek: Second. I I I Motion adopted unanimously. I A request to approve the purchase of 3000 ft. of ductile iron pipe (DIP) at a cost of $143,760.00 from the low bidder, McWane Cast Iron Pipe Company, was read. Mr. Hicks: We can choose between this pipe and the high density polyethylene pipe. Both are good and the ductile iron pipe is lined with polyethylene material, and we felt that would be best choice from a cost basis. After further discussion, Mr. Chairman: We might want to pass this on to the full Commission without a recommendation and Commissioners who have questions can ask them in the meantime. Mr. Colclough: I so move, Mr. Cheek: Second. Motion adopted unanimously. I Mr. Oliver: We have been advised that Mr. Phil Hadarits with Soil Conservation is retiring and there has been some discussion of bringing this under the Public Works Department. Is this something you would want us to explore? Mr. Chairman: I think it should be considered. If you would meet with Jack and his department, you can bring us back a recommendation. Mr. Oliver: We'll do that. ADJOURNMENT: There being no further discussion, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - January 25, 2000 2:45 P. M. I. Approve Capital Project Budget Amendment Number Two in the amount of $847,000.00 from the Special One Percent Sales Tax, Phase III Recaptured Funds and award the contract to the low bidder, Chandler Utility Construction, in the amount of $1 ,365,564.00 subject to the receipt of signed contracts and the proper bonds. 2. Approve Deeds of Dedication, Maintenance Agreements and Road Resolution submitted by the Engineering and Utilities Departments for Walton Hills Subdivision, Phase III. 3. Approve Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Engineering and Utilities Departments for Woodberry Subdivision, Section Two, 4. Approve Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Engineering and Utilities Departments for Walton Hills Subdivision, Phases II-A and II-B. II i 5. Communication from National Hills Condominium Association, Inc., The Summit Condominiums regarding damage done to the condominium wall at 1201-1212 Mersac Court. 6. Approve revised scope for Traffic Engineering Improvements as presented in the Construction Work Program and rename Traffic Engineering Improvements, Phase II. Also approve Capital Project Budget Number 323-04-20082359 and award engineering services contract to Godefroy & Associates in the amount of $17,300.00. 7. Approve Change Order Number Two in the amount of$16,858,64 to Mabus Brothers Construction Co., Inc. on the International Boulevard Project to be funded from the project construction account. 8. Discuss the use of a Municipal Services Benefit Unit (MSBU) for special assessment to pave unpaved roads. 9. Motion to approve termination oflease agreement at 1976 Goodrich Street. 10. Motion to approve acceptance of deed of parcel from Willette P. Jeffcoat consisting of 0.48 acres to the City, I II. Approve Change Order #2 in the amount of $80,000 to AquaSouth Construction, Inc. for additional work to be completed at the Water Treatment Plant on Highland A venue.