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Home My WebLink About12-13-1999 Meeting I ENGINEERING SERVICES COMMIITEE . COMMITTEE ROOM - December 13, 1999 2:30 p, M. PRESENT: Hons. Bob Young, Mayor; Powell, Chairman; Handy, Vice- Chairman; Bridges and Colclough, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Teresa Smith, Pre-Construction Engineer; Rick Acree, Asst, Director ofP,W, - Facilities Management Division; Max Hicks, Utilities Dep!. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Robin McMillon, Utilities Dept.; Barry Smith, Trees & Landscape Director; Derek Vanover, Ass!. Trees & Landscape Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission., " Also Present: Stacey Eidson of The Metropolitan Spirit, Sylvia Cooper of The Augusta Chronicle, Raphael James ofWJBF Television and Hons, Mays and Kuhlke, Commissioners, A request to renew contract with Georgia Municipal Association (GMA) to act as a buyers agent for ARC in procuring natural gas under their Gas Aggregation Service (GAS) plan, was read. Mr, Bridges: I move for approval, I Mr, Colclough: Second, Motion adopted unanimously, , A request to authorize Railroad Street Slope Repair Project to be included in Construction Work Program, approve engineering services for the project with W. R. Toole Engineers in the amount of $35,800 to be funded from Account 323-04- 296823081, was read. Mr, Bridges: I move for approval. Mr. Colclough: Second, Motion adopted unanimously, A request to approve Change Order Number Two in the amount of $49,787.63 and Capital Project Budget Amendment Number Three for the Pedestrian Walkway and Handicap Access Ramp Project. Funds for the change order are to be provided from Urban Recapture Phase ill, was read. I Mr, Goins: This is for some work at Tenth Street for the entrance to the parking lot. This will add some lanes through there and we're using the contract as a means to get the work done, Mr, Bridges: I'll move that we send it forward to the full Commission, Mr, Chairman: I'll second that motion, Motion fails with Mr, Handy and Mr, Colclough voting "No", A request to authorize execution of Supplement Agreement #2 with the Georgia Department of Transportation for the Pedestrian Walkway and Handicap Access Ramp Project, was read. Mr, Bridges: I move for approval, Mr, Colclough: Second, Motion adopted unanimously, A request to authorize Public Works and Engineering Department to exercise second one-year option for existing solid waste collection contracts to extend from February 2000 to February 2001, was read. Mr. Colclough: I so move, Mr, Bridges: Second, Mr. ], Brigham: I think we should do some cost studies on some areas outside of the old Urban Services District and if we're not going to do that, then I think we should do away with this contract and let everyone be privately served and have all trash collection privatized in Richmond County, After further discussion, the motion was adopted unanimously, A request to approve revised State-Aid County Contract Priority List, was read. Mr, Colclough: I so move. Mr, Bridges: Second, Motion adopted unanimously, A request to grant easement from Augusta, Georgia to BellSouth Telecommunications at Jamestown Community Center, consisting of a strip of land lying adjacent to the eastern right of way of Old Karleen Road (30'RW) and traversing the entire length of grantor's property (identified as Parcel 14.10 on Richmond County Tax Map 128), was read. f~ i' d I~ I' U n ..... R Li n f.< , , ~. ~: '; & ; I;,; '- : ~ '; ., '- 1- /; I Mr. Bridges: I move for approval, Mr. ColClough: Second. Motion adopted unanimously. A request to condemn 15 foot storm drainage easement and 5-foot temporary construction easement (Tax Map 35-3, Parcel 164) which is owned by Vivian H. Rowland and William B. Rowland, Jr. in connection with Heard Avenue Drainage Improvement Project, was read. Mr, Bridges: I make a motion that we condemn for title, Mr, ColClough: I'll second it. Motion adopted unanimously A request to consider a five-year contract with Insituform Technologies, Inc. to provide trenchless pipeline rehabilitation technology, was read. " , ..-, r:.",i Mr, Oliver: I think this is a wonderful technology, Are there others who could do this type work? I Mr, Wiedrneier: I believe there are, Mr, Oliver: Our recommendation is to bid this work out and provide quantities for the vendors to bid on, Mr, Wall: I have some concerns that it would require a bid process and recommend that you do so on a public bid, Mr, Colclough: I move that we bid it out, Mr, Bridges: Second, Motion adopted unanimously, A request to approve engineering contract with Arcadis Geraghty & Miller for the relocation of water and sewer lines in conflict with the Georgia Department of Transportation's project to rework the 1-520 & SR 56 interchange ($52,726 from 507043410-5212115/89900250-521215), was read. Mr, Handy: I so move, I Mr, Bridges: Second, Motion adopted unanimously. A request to approve engineering contract with Cranston, Robertson & Whitehurst for the design of a surge tank to protect the raw water mains and restoration of the city property under Riverwatch Parkway at the end of Riverlook Drive. ($22,065 from 508043410/5212115), was read. Mr, Handy: I so move, Mr, Chairman: I'll second it to get it on the floor, Motion adopted unanimously, A request to award contract to Commerce Service Corporation, was read. Mr, Bridges: I move for approval, Mr. Colclough: Second, Motion adopted unanimously, A request to discuss the use of a Municipal Services Benefit Unit (MSBU) for special assessment to pave unpaved roads, was read. Mr, Bridges: In the interest of time I'd request that we put this item on the next Committee agenda, Mr, Colclough: Second, Motion adopted unanimously, A request to award bid to the low bidder, Mabus Construction Company, Incorporated, in the amount of $98,580.00 subject to the receipt of signed contracts and proper bonds on the Adjusting Roadway Structures, Phase V, was read. Mr, Bridges: I move for approval, Mr, Colclough: Second, Motion adopted unanimously, A request to award bid to the low bidder, Nordmann Contractors, in the amount of $169,705.00 subject to the receipt of signed contracts and proper bonds on the Mason Road/Claudia Drive Storm Drain Project, was read. Mr. Bridges: I move for approval, i :_ r ~ j If1 u n u r'" ! ; I..J ~ ~ ~.j f1 u n f."-, '-' .- i Ii:;) "-, >:.l , , :.. ~ :"? ~. . .;':1 q ~ ~. ~ ,~ ; .! d ; 1 ,~ . , ~-~ 1- :' I r ,'. Mr, Chairman: I'll second it to get it on the floor. Motion adopted unanimously. A request to approve Capital Project Budget Amendment Number Two in the amount of $847,000.00 from the Special One Percent Sales Tax, Phase III Recaptured Funds and award the contract to the low bidder, Chandler Utility Construction, in the amount of $1,365,564.00 subject to the receipt of signed contracts and the proper bonds, was read. Mr. Oliver: There is a note that says that there is $912,646 in Phase III and the recaptured funds are not available at this time because you haven't closed out projects, Ms, Smith: That is because they haven't been processed, not because we haven't sent the paperwork over. Mr, Oliver: I'd suggest that if you want to move it with no recommendation, we can bring that information back to the Commission, r" .. Mr, Bridges: I move that we move this forward without recommendation until we get more information, ":1 1 .~ Mr, Colclough: Second, Motion adopted unanimously, A request to accept proposal from Leadership Augusta for the Trees and Landscape Dept. to fund $10,000 with a matched funding of $20,000.00 generated from corporate sponsors to fund a $30,000.00 renovation of the playground area at Riverwalk subject to contract and approval of equipment to be used by Augusta Richmond County staff, was read. Mr, Smith: We have money in our budget to do this, After a short discussion with representatives from Leadership Augusta, Mr, Bridges: I make a motion that for every $2,00 this organization puts up, we match it with $1.00 up to $10,000 on the County side. Mr, Chairman: I'll second that motion, Motion adopted with Mr, Handy voting "No", I The Clerk: We have one addendum item. Mr, Oliver: We also have another item on the Forest Hills Racquet Club, Mr. Colclough: I move we add these, Mr, Handy: Second, Motion adopted unanimously, A request to authorize execution of Change Order Number Two in the amount of $25,000.00 to be funded by Account #101-04-1110/52-13118. The change order is with Clayton Environmental Consultants, was read. Mr, Handy: I so move, Mr, Colclough: Second, Motion adopted unanimously, A request to discuss the flooding at the Forest Hills Racquet Club at Courts ide Drive, was read. Mr, Handy: I move for approval. Mr, Colclough: Second, Mr, Oliver: This is regarding the flooding of the property at the Racquet Club from Rae's Creek, Mr, Goins: We have an undersized crossing in the creek and during significant storms, there is localized flooding causing severe property damage, Mr, Lehman has offered to pay for the engineering but has requested that we pay for the construction of the structure itself. It would have to be either a bridge or a box culvert to accommodate the anticipated flows through Rae's Creek, After further discussion, Mr, Bridges: I move that we place this on the next Committee agenda. Mr, Colclough: Second, Motion adopted unanimously, ADJOURNMENT: There being no further business, the meeting was adjourned, Lena J. Bonner Clerk of Commission NWM R U In t: LJ ,..., u ..., tj ::el c; n u 1.'1 r'., .d ,.-, <I I' ... !- ,. I i ENGINEERING SERVICES AGENDA COMMITfEE ROOM-December 13,1999 2:30 p, M, 1, Renew contract with Georgia Municipal Association (GMA) to act as a buyers agent for ARC in procuring natural gas under their Gas Aggregation Service (GAS) plan. -:. 2. Authorize Railroad Street Slope Repair Project to be included in Construction Work Program, approve engineering services for the project with W. R. Toole Engineers in the amount of$35,800 to be funded from Account 323-04- 296823081. 3. Approve Change Order Number Two in the amount of $49,787,63 and Capital Project Budget Amendment Number Three for the Pedestrian Walkway and Handicap Access Ramp Project. Funds for the change order are to be provided from Urban Recapture Phase ill, 4, Authorize execution of Supplement Agreement #2 with the Georgia Department of Transportation for the Pedestrian Walkway and Handicap Access Ramp Proj ect. "I, ....'. '.' 5, Authorize Public Works and Engineering Department to exercise second one-year option for existing solid waste collection contracts to extend from February 2000 to February 2001. 6, Approve revised State-Aid County Contract Priority List. .,.., 7, Motion to grant easement from Augusta, Georgia to BellSouth Telecommunications at Jamestown Community Center, consisting ofa strip of land lying adjacent to the eastern right of way of Old Karleen Road (30'R W) and traversing the entire length of grantor's property (identified as Parcel 14,1 0 on Richmond County Tax Map 128), 8, Motion to condemn 15 foot storm drainage easement and 5-foot temporary construction easement (Ta.."C Map 35-3, Parcel 164) which is owned by Vivian H, Rowland and William B, Rowland, Jr, in connection with Heard Avenue Drainage Improvement Project. 9, Consider a five-year contract with Insituform Technologies, Inc, to provide trenchless pipeline rehabilitation technology, 10, Approve engineering contract with Arcadis Geraghty & wliller for the relocation of water and sewer lines in conflict with the Georgia Department of Transportation's project to rework the 1-520 & SR 56 interchange ($52,726 from 507043410-5212115/39900250-521215), 11. Approve engineering contract with Cranston, Robertson & Whitehurst for the design of a surge tank to protect the raw water mains and restoration of the city property under Riverwatch Parkway at the end of Riverlook Drive. ($22,065 from 508043410/5212115). 12. Award contract to Commerce Service Corporation. 13, Discuss the use of a Municipal Services Benefit Unit (NISBU) for special assessment to pave unpaved roads, 14, Award bid to the low bidder, Mabus Construction Company, Incorporated, in the amount of $98,580,00 subject to the receipt of signed contracts and proper bonds on the Adjusting Roadway Structures, Phase V, 15, Award bid to the low bidder, Nordmann Contractors, in the amount of $169,705,00 subject to the receipt of signed contracts and proper bonds on the Mason Road/Claudia Drive Storm Drain Project, 16, Approve Capital Project Budget Amendment Number Two in the amount of $847,000.00 from the Special One Percent Sales Tax, Phase III Recaptured Funds and award the contract to the low bidder, Chandler Utility Construction, in the amount of$1,365,564.00 subject to the receipt of signed contraCts and the proper bonds. . . ~> '. . .-;'t-;;:~:,:\: :!:.," Accept proposal from Leadership Augusta for the Trees and Landscape Dept. to fund $10,000 with a matched funding of $20,000,00 generated from corporate sponsors to fund a $30,000,00 renovation of the playground area at Riverwalk subject to contract and approval of equipment to be used by Augusta Richmond County staff, 17, I I I ADDENDUM ENGINEERING SERVICES AGENDA December 13, 1999 2:30 p, M, ADDITION TO THE AGENDA: 1. Authorize to execute Change Order Number Two in the amount 0 $25,000,00 to be funded by Account #101-04-1110/52-13118, The change order is with Clayton Environmental Consultants, I I