HomeMy WebLinkAbout11-29-1999 Meeting
I
ENGINEERING SERVICES
COMMITIEE
COMMITTEE ROOM-November 29, 1999
2:30 P. M.
PRESENT: Hons. Powell, Chairman; Handy, Vice-Chairman; Bridges and
Colclough, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy,
Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division;
Teresa Smith, Pre-Construction Engineer; Rick Acree, Asst. Director ofP.W. - Facilities
Management Division; Dexter White, Solid Waste Manager; Max Hicks, Utilities Dept.
Director; Tom Wiedmeier, Utilities Dept. Ass!. Director; Robin McMillon, Utilities
Dept.; Robert Leverett, Warden, RCCI; Lena Bonner, Clerk of Commission and Nancy
Morawski, Deputy Clerk of Commission.
ABSENT: Hon. Bob Young, Mayor.
Also Present: George Eskola ofWJBF Television, Sylvia Cooper of The Augusta
Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. Kuhlke, J. Brigham, H.
Brigham and Shepard, Commissioners.
The Clerk: We have a request for two addendum items.
Mr. Colclough: I so move.
..1
Mr. Bridges: Second.
Motion adopted unanimously.
A request to approve the Deeds of Dedication, Maintenance Agreements and
Road Resolutions submitted by the Engineering and Utilities Departments for Quail
Ridge, Phase 4 with special condition, was read.
Mr. Bridges: I move for approval.
Mr. Chairman: Second.
Motion adopted unanimously.
A request to approve and accept the Deed of Dedication and Maintenance
Agreement for the sanitary sewer and potable water mains with applicable
easements for property on Tax Map #22, Parcel 93, was read.
Mr. Bridges: I so move.
Mr. Colclough: Second.
I
Motion adopted unanimously.
A request to consider proposal from Zimmerman, Evans and Leopold (ZEL
Engineers) for provision of the Resident Project Representative for the Clearwell
Construction at a cost of $25.00 per hour, was read.
I
Mr. Chairman: What is the total cost?
Mr. Oliver: It would be $52,000 for six months. I would suggest that we say not
to exceed $52,000.
Mr. Colclough: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
A request to approve change order of $29,023.30 to Blair Construction, Inc.
for additional required work on the Bedford Heights Water and Sewer System
Improvements Project, was read.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
After a short discussion, the motion was adopted unanimously.
I
A request to approve Change Order Number One in the amount of
$18,800.00 to be funded from existing project funds and Capital Project Budget
Number 321-04-288821675 Amendment Number Five to move said funds from
contingency to construction and close out all activities on the Barton Chapel Road
Improvements, Phase I, was read.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously.
A request to receive as information the status ofthe Paving Various Dirt
Roads Projects Phase VI and Phase VII. Authorize unused funds appropriated for
Paving Various Roads Phase VI be returned to Account Number 296823081 for
redistribution in accordance with established paving various roads policies, was
read.
After a discussion, Mr. Bridges: I move that we accept this as information at this
I
time.
I
Mr. Colclough: Second.
Motion adopted unanimously.
A request to approve Change Order Number One to L.J. Construction
Company in the amount of $21,860.00 on the Augusta Levee Tree Removal and
Maintenance Project to be funded from Account Number 323-04-1110-
5223114/296823081, was read.
After a discussion, Mr. Bridges: I move for approval.
Mr. Chairman: Second the motion.
Motion adopted unanimously.
[Mr. Powell leaves the meeting]
A request to approve Change Order #1 in the amount of $215,65530 to
AquaSouth Construction, Inc. for additional work to be completed at the Water
Treatment Plant on Highland Avenue. (Funded by Acct # 508043410-5425110), was
read.
I
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion fails with Mr. Handy voting "No" and Mr. Powell out of the room.
A request for approval of the final change order in the amount of$61,097.08
to Gary's Grading & Pipeline Co., Inc. for the Rae's Creek Sanitary Sewer Trunk
Line Replacement (phase I). (Funded by Account No. 508043420-5425210, was
read.
\
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. PoweU out of the room.
A request to approve contract with Ingleside Electric, Inc. in the amount of
$73,955.00 regarding the upgrading of 4 Limitorque gate operators at the Augusta
Canal Headgates. (Funded by Account No. 506043510/5425110), was read.
Mr. Bridges: I move for approval.
I
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Powell out of the room.
A request to approve and accept the Deed of Dedication and Maintenance
Agreement for the sanitary sewer and potable water mains with applicable
easements for Emerald Bay Section One, was read.
A request to approve the Deeds of Dedication, Maintenance Agreements and
Road Resolutions submitted by the Engineering and Utilities Departments for
Hidden Haven Subdivision, was read.
Mr. Bridges: I move for approval.
Nlr. Colclough: Second.
Motion adopted unanimously with Mr. Powell out of the room.
The Committee next discussed the issue of "Change Orders". (Requested by
Commissioners Beard and Mays)
Mr. Oliver: Ms. Sams has provided in the yellow booklet a description of the
change order process. We will propose in the budget a Contracts Administrator who will
work with Utilities and Public Works to insure that everything operates as it should.
Ms. Sams: There are several levels for approval before a change order actually
occurs. It can originate with the architectural engineer, the department head, Mr. Oliver
or the owner. The department director will either approve or reject the request and then
the Finance Department will review the request to determine if funds are available. It is
then submitted to the Administrator who would then approve it and submit it to the
appropriate committee. After the committee and Commission approve it, signatures will
be obtained and the Purchasing Department will address it in the form of a change order.
Change orders may occur frequently depending on the project change in work, price and
time. In most cases change orders do not affect the low bid but there are occasions when
they do. The question was asked who has considered or studied the change order after it
has been submitted. The answer is the engineer, the contractor, the user department head,
the Finance Department and the Administrator. The user department and the Finance
Department are also responsible and accountable for all change orders which correct
expenses.
Mr. Kuhlke: I'd be interested to know how many change orders exceed the
contingency we have in various projects.
Mr. Oliver: Most major projects do have change orders.
Mr. Murphy: That's correct. Change orders were common in the DOT and they
are a fact of getting the work done.
I
I
I
I
After further discussion, Mr. Bridges: I move that we accept this as information.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Powell out of the room.
A request to approve lease of Duplicating Machine and Copier for Print
Shop, was read.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Powell out of the room.
The Committee next discussed the use of a Municipal Services Benefit Unit
(MSBU) for special assessment to pave unpaved roads.
Mr. Bridges: Since this item may take a lot of discussion, could we postpone it to
the next meeting?
Mr. Chairman: That's fine.
I
Mr. Bridges: I move that we forward this to the next Committee meeting.
Mr. Shepard: And do this on a front foot basis.
Mr. Oliver: I can do that.
Mr. Colclough: I second the motion.
Motion adopted unanimously with Mr. Powell out of the room.
A request to consider Change Order 1 for Constructed WetIandsProject
Phase II in the amount of $374,103.90. (Funded by Account 507043420-
5425210/89644340-5425210), was read.
A request to consider Change Order 2 for Constructed Wetlands Project
Phase II in the amount of $450,000. (Funded by Account 507043420-
5425210/89644340-5425210), was read.
I
Mr. Wiedmeier: We feel that it would be advantageous to modify the design of
the Phase 2 wetland cells to reduce the open water. This change will require that the
contractor go to another area to import fill material. The second facet to the change order
would be the planting of the wetland cells which was bid as an alternate in the bid.
Mr. Bridges: I move that we approve both of these.
Mr. Colclough: Second.
I
Motion adopted unanimously with Mr. Powell out of the room.
A request to approve Change Order with Specialized Services, Incorporated
for $10,000.00 reduction in construction contract for Deans Bridge Road Subtitle
"D" MSW Landfill, Phase IIC-Cell 2, was read.
Mr. Colclough: I so move.
Mr. Bridges: Second.
Motion adopted unanimously with Mr. Powell out of the room.
A request to approve Change Order with Arcadis Geraghty & Miller for
engineering and construction quality assurance services associated with
construction of Deans Bridge Road Subtitle "D" MSC LandfIll, Phase llC-Ce1l2 at
a cost not to exceed $83,915.15; to be funded from Account #541-04-4210-52.12115,
was read.
Mr. Colclough: I so move.
I
Mr. Bridges: Second.
Motion adopted unanimously with Mr. Powell out of the room.
A request to approve proposal from Brian G. Besson and Associates, P.c. to
perform engineering site plan services for the new Solid Waste Office at the Deans
Bridge Road LandfIll at a cost of $4,900.00, was read.
Mr. Bridges: I move for approval.
Mr. Handy: Second.
Motion adopted unanimously with Mr. Powell out of the room.
A request to approve Change Order with Specialized Services, Incorporated
in the amount of $95,213.50 for the construction of Deans Bridge Road Subtitle "D"
MSC Landfill, Phase IIC-CeIl2 to be funded from Account #541-04-4210-54.12110,
was read.
Mr. White: The liner should have exceeded the access road but when we did
excavation it didn't, therefore, it required additional material labor, excavation and the
placement of soil in there.
I
I
Mr. Colclough: I so move.
Mr. Bridges: Second.
Mr. Colclough: Was the liner in there originally?
Mr. White: It was in the first contract.
Mr. Oliver: Why shouldn't we go back against the original contractor and the
engineer for failing to do the job?
Mr. White: Time was of the essence since we have only a couple of weeks of air
space left.
Mr. Oliver: I think we need to take the appropriate action against the contractor
and the engineer.
Mr. Colclough: I'll add that to the motion to seek reimbursement from the
original contractor and engineer as appropriate.
Motion adopted unanimously with Mr. Powell out of the room.
I
A request to consider Change Order #1 in the amount of $16,002.23 to Heavy
Constructors for Main Lift Station Construction. (Funded by Account 508043420-
5425210), was read.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Powell out of the room.
A request to approve Ordinance to amend the Augusta Richmond County
Code to regulate the commercial transportation of refuse and to adopt the State
Code provision concerning the transportation of hazardous wastes, was read.
Mr. Oliver: We made one change to this based on the discussion at the
Commission meeting. The solid waste collection and transportation vehicles and
containers shall be enclosed with a non-pliable material which would essentially mean
you can't put a tarp on it. The Marshal's Department would inspect these vehicles every
six months to be sure they comply.
I
After a discussion, Mr. Bridges: I move for approval subject to taking out the
$1.00 increase per year.
Mr. Colclough: Second.
I
Motion adopted unanimously with Mr. Powell out of the room.
The Clerk: We have two addendeum items.
Mr. Bridges: I move we add these.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Powell out of the room.
The Committee first discussed options for bids received on renovations to
various branches of the ARC Library System.
Mr. Leach: The bids came in over the budgeted amount of money we had
available. We went back and deleted certain items from the specifications in the bid
documents in order to get us down to a cost figure that we could afford. In the process of
negotiating these items with the low bidder, we were advised that there was some money
available through the state that we could apply for for a specific project. We have made
application to the state for up to 45% of the cost of renovations to the main library hoping
that we can leverage monies that we have set aside on SPLOST. So today we ask you to
approve the revised budget and the deletion of items to get to the budget point for the I
four branches of the library system.
Mr. Oliver: And that includes no work to be done at the main library.
Mr. Leach: That's correct.
Mr. Oliver: I understand that the Wallace Branch is not ADA compatible and will
not be ADA compatible. I've been told that when you're doing renovations, they must be
ADA compatible. The Appleby branch also isn't compatible. My subsequent
discussions with Mr. Rhodes indicate that we are not required, since that's a historic
structure, to be in compliance with ADA as it relates to either meeting federal codes, state
library codes or local codes of meeting ADA requirements. This is what I was told.
After further discussion, Mr. Wall: The lift at Appleby will only make the
building partially accessible. The reStrooms aren't ADA compatible.
Mr. Oliver: This building will be difficult, ifnot impossible, to make ADA
compliant without totally destroying the historic nature of the building because of the
way the building is laid out.
Mr. Bridges: I move for approval to get it on the floor for discussion.
Mr. Handy: Second.
I
I
The Clerk: And that would be to approve the recommendations with the scope of
service being reduced by pulling out the main branch and approving renovations for the
four remaining branches.
Motion fails with Mr. Colclough voting "No" and Mr. Powell out of the room.
A request to approve encroachment agreement between Augusta and Atlanta
Gas Light Company for the construction and maintenance of a 54" storm sewer line,
was read.
Mr. Bridges: I move for approval.
Mr. Colclough: Second.
Motion adopted unanimously with Mr. Powell out of the room.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
I
NWM
I
,
ENGINEERING SERVICES
AGENDA
COMivllTIEE ROOM - November 29, 1999
2:30 P. M.
I. Consider approval of the Deeds of Dedication, Maintenance Agreements and
Road Resolutions submitted by the Engineering and Utilities Departments for
Quail Ridge, Phase 4 with special condition.
2. Approve and accept the Deed of Dedication and Maintenance Agreement for the
sanitary sewer and potable water mains with applicable easements for property on
Tax Map #22, Parcel 93.
3. Consider proposal from Zimmerman, Evans and Leopold (ZEL Engineers) for
provision of the Resident Project Representative for the Clearwell Construction at
a cost of $25.00 per hour.
4. Approve change order of$29,023.30 to Blair Construction, Inc. for additional
required work on the Bedford Heights Water and Sewer System Improvements
Project.
5.
Approve Change Order Number One in the amount of $18,800.00 to be funded
from existing project funds and Capital Project Budget Number 321-04-
288821675 Amendment Number Five to move said funds from contingency to
construction and close out all activities on the Barton Chapel Road Improvements,
Phase 1.
'1'.
"
6.
Receive as information the status of the Paving Various Dirt Roads Projects Phase
VI and Phase VII. Authorize unused funds appropriated for Paving Various
Roads Phase VI be returned to Account Number 296823081 for redistribution in
accordance with established paving various roads policies.
7. Approve Change Order Number One to L.1. Construction Company in the amount
0[$21,860.00 on the Augusta Levee Tree Removal and Maintenance Project to be
funded [rom Account Number 323-04-1110-5223114/296823081.
8. Approve Change Order #1 in the amount of$215,655.30 to AquaSouth
Construction. Inc. for additional work to be completed at the Water Treatment
Plant on Highland Avenue. (Funded by Acct # 508043410-5425110)
9. Approval of the final change order in the amount of$61,097.08 to Gary's Grading
& Pipeline Co., Inc. for the Rae's Creek Sanitary Sewer Trunk Line Replacement
(Phase I). (Funded by Account No. 508043420-5425210)
10.
Approve contract with lngleside Electric, Inc. in the amount of$73,955.00
regarding the upgrading of 4 Limitorque gate operators at the Augusta Canal
Headgates. (Funded by Account No. 506043510/5425110)
I
11.
Approve and accept the Deed of Dedication and Maintenance Agreement for the
sanitary sewer and potable water mains with applicable easements for Emerald
Bay Section One.
12.
Consider approval of the Deeds of Dedication, Maintenance Agreements and
Road Resolutions submiued by the Engineering and Utilities Departments for
Hidden Haven Subdivision.
13. Discuss issue of "Change Orders". (Requested by Commissioners Beard and
Mays)
14. Approve lease of Duplicating Machine and Copier for Prim Shop.
15. Discuss the use of a Municipal Services Benefit Unit (MSBU) for special
assessment to pave unpaved roads.
16. Consider Change Order 1 for Constructed Wetlands Project Phase II in the
amount of$374,103.90. (Funded by Account 507043420-5425210/89644340-
5425210)
17.
Approve Change Order with Specialized Services, Incorporated for $10,000.00
reduction in construction contract for Deans Bridge Road Subtitle "D" MSW
Landfill, Phase lIC-Cell 2.
("
Approve Change Order with Arcadis Geraghty & Miller for engineering and
construction quality assurance services associated with construction of Deans
Bridge Road Subtitle "D" MSC Landfill, Phase lIC-Cell 2 at a cost not to exceed
$83,915.15; to be funded from Account #541-04-4210-52.12115.
18.
19. Approve proposal from Brian G. Besson and Associates, P.C. to perform
engineering site plan services for the new Solid Waste Office at the Deans Bridge
Road Landfill at a cost of $4,900.00.
20. Approve Change Order with Specialized Services, Incorporated in the amount of
$95,213.50 for the construction of Dean Bridge Road Subtitle "D" MSC Landfill,
Phase IIC-Cell2 to be funded from Account #541-04-4210-54.12110.
21. Consider Change Order 2 for Constructed Wetlands Project Phase II in the
amount of $450,000. (Funded by Account 507043420-5425210/89644340-
5425210.
22. Consider Change Order #1 in the amount of$16,002.23 to Heavy Constructors for
Main Lift Station Construction. (Funded by Account 508043420-5425210)
,
I
I
I
23.
I,.,
,.
I
Motion to approve Ordinance to amend the Augusta Richmond County Code to
regulate the commercial transportation of refuse and to adopt the State Code
provision concerning the transportation of hazardous wastes.
,
ADDENDUM
ENGINEERING SERVICES AGENDA
November 29, 1999
2:30 P. M.
ADDITION TO THE AGENDA:
I. Discuss options for bids received on renovations to various branches of the ARC
Library System.
I
t