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Home My WebLink About10-11-1999 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - October II, 1999 2:30 p, M. PRESENT: Hons, Bob Young, Mayor; Powell, Chairman; Handy, Vice- Chairman; Bridges, member; Jack Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W, - Engineering Division; Teresa Smith, Pre-Construction Engineer; Max Hicks, Utilities Dept. Director; Mary Williams, Utility Department; Jim Wall, Attorney; Randy Oliver, Administrator; Chief Ronnie Few, Fire Department; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon, Colclough, member. Also Present: George Eskola ofWJBF Television, Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. J. Brigham, Mays, Kuhlke and Shepard, Commissioners. The Clerk: We have a request to add six items as per our addendum agenda, Mr, Handy: I move for approval to add these on to the agenda, Mr, Powell: I'll second the motion to add this. I Motion adopted unanimously. A request to approve proposed 2000 LARP Program List, was read. Mr. Bridges: I move for approval. Mr. Handy: Second. Motion adopted unanimously. A request to approve proposed list of streets for resurfacing by County forces to be fonvarded to Georgia Department of Transportation for approval, was read. Mr. Bridges: I move for approval. Mr. Handy: Second. Motion adopted unanimously. I A request to approve Capital Project Budget Number 323-04-299823069 in the amount of$I,350,000 for the 1999 Resurfacing Various Roads, Phase IV Project and approve to let for bid. Funds to be allocated from Special One Percent Sales Tax, Phase III and Phase II Recapture, was read. Mr. Bridges: [move for approval. Mr. Chairman: Second. I Motion adopted unanimously. A request to approve conveyance of 0.19 acres to Don A. Grantham and Carol W. Grantham for the sum of $3,000.00, was read. Mr. Bridges: [move for approval. Mr. Handy: Second. Motion adopted unanimously. Communication from Mr. Jackie R. Hayes regarding the dust problem on Scott Street. The Clerk: Since Mr. Hayes is not here, would you like to defer this to the next meeting? Mr. Chairman: We can do that. Mr. Bridges: [so move. I Mr. Handy: Second. Motion adopted unanimously. Communication from Removal and Abatement Technologies, Inc. regarding the paving of the 600 block of Hale Street and Sixth Street between Taylor and Hale Streets, was read. Mr. Oliver: We have looked at Hale Street and we agree that some work needs to be done there and we'll take care of that. On Sixth Street, we don't want to do anything because there is a problem with the railroad track down the middle of the street. Mr. Wall: [think you've already approved that through Item #3. Mr. Chairman: Then that's taken care of. Mr. Mays: Could you possibly look at switching Sixth Street with another street in the district and then asking the railroad to work on their part? Mr. Oliver: Yes. we can look at that. I I A request to approve payment of $8,401.95 to DOT for water and sewer line relocation during bridge replacement on County Road 200fWheeless Road at Rocky Creek. (Funded by Account No. 507043410-5425110/89900180-5425110), was rcad. Mr. Bridges: I move for approval. Mr. Handy: Second. Motion adopted unanimously. [Members of the Engineering Services Committee heard a Conceptual Design Presentation on the Augusta Commons Project given by Tom Robertson and Keith Lawrence of Cranston, Robertson & Whitehurst prior to the meeting of the Engineering Services Committee] The Committee considered approval of the concept for Augusta Commons Project. Mr. Handy: I so move subject to the landowners to the north of the project working out how the property will be used. Mr. Bridges: Second. I Mr. Oliver: As soon as the property owners to the north work out the relationship between them, then we would proceed with detailed construction drawings and then go to bid for the section between Broad Street and Reynolds Street. Mr. Mays: I would also ask that you also give consideration to speaking at the outset with the property owner who is involved in the southern portion of this project. Mr. Oliver: Then might I suggest that we approve the concept for Augusta Commons subject to the property owners north of Reynolds becoming consistent with the plan and discussion with the property owner south of Broad Street. Mr. Handy: That's fine. Mr. Mayor: We probably should also address the issue of public restrooms in that package. Motion adopted unanimously. I A request to approve acceptance of the payment plan from Alternate Energy Resources with agreement that they will reduce its outstanding debt to the City of Augusta to $52,000 by September 30 (and keeping all bills current) for its water account or account will be cut ofT after which Alternate Energy will come back for a review of the remaining balance before Engineering Services Committee the first meeting in October, was read. Mr. Oliver: We had a $20,000 check from them that was returned. Mr. Hicks: The total amount due from them is about $69,932. Mr. Oliver: I would suggest that you let us sit down with them and the attorney and do something that would be in accordance with the policy that you adopted. I think we can work it out. Mr. Bridges: I move that we refer this to the Administrator and Attorney to work with Alternate Energy to work out a payment plan consistent with our policy. Mr. Handy: I second it. Motion adopted unanimously. A request to consider proposal for engineering services by Swift for design of the relocation of water mains and appurtenances at the Tobacco RoadfUS Hwy 1 intersection, was read. Mr. Bridges: I move for approval. Mr. Handy: Second. Mr. Chairman: Mr. Hicks, can you be sure that people are notified when you shut down lines? Mr. Hicks: Yes. Motion adopted unanimously. A request to award low bid to Blair Construction, Inc. who submitted a low bid of $2,653,710.88 regarding Rae's Creek Sanitary Sewer Replacement Phase II & III (Funded by Account #508043420-5425210), was read. Mr. Bridges: I move for approval. Mr. Chairman: I'll second the motion, Mr. Bridges: I would like to see the list of bidders. Mr. Hicks: [just noticed that wasn't included and we apparently left that out by mistake. We can have it in the information for the Commission. I I I Motion fails with Mr. Handy not voting, I A request to approve Change Order Number One in the amount of $24,457.00 for the Richmond Hill Road Drainage Improvement Project (CPB # 323- 04-296823523) to be funded from the project construction account of this Special One Percent Sales Tax, Phase III, was read. Mr. Handy: [move for approval. Mr. Bridges: Second. Motion adopted unanimously. A request to approve the addition of the Skinner Mill Road Culvert Extension Project to the construction work program and approve construction project budget number 322-04-299822391 in the amount of $153,100.00 to be funded from Special One Percent Sales Tax, Phase II Recapture. Also authorize engineering services with Godefroy & Associates in the amount of $10,000.00 and approve to let, was read. Mr. Handy: [move for approval. Mr. Bridges: Second, I Motion fails with the Chairman voting "No". A request to approve contract with GPM Environmental, Inc. in the amount of $86, 958.00 to provide complete replacement rotating elements for the two Peerless Pumps at Raw Water Pump Station Number 1 (Funded by Account No. 507043410-5425110/89644260-5425110), was read. Mr. Handy: [move for approval. Mr. Bridges: Second. Motion adopted unanimously. A request to approve Change Order #5 to the contract for Lock Replacement at the JLEC on 401 Walton Way, was read. A request to approve Change Order #6 to the contract for Lock Replacement at the JLEC on 401 Walton Way, was read. I A request to approve Change Proposal #10 (will be Change Order #7) to the contract for Lock Replacement at the JLEC on 401 Walton Way, was read. I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - October II, 1999 2:30 P. M. I. Approve proposed 2000 LARP Program List. 2. Approve proposed list of streets for resurfacing by County forces to be forwarded to Georgia Department of Transportation for approval. 3. Approve Capital Project BudgetNumber 323-04-299823069 in the amount of $1,350,000 for the 1999 Resurfacing Various Roads, Phase IV Project and approve to let for bid, Funds to be allocated from Special One Percent Sales Tax, Phase III and Phase II Recapture, 4. Motion to approve conveyance of 0.19 acres to Don A, Grantham and Carol W. Grantham for the sum of $30,000.00, 5. Communication from Mr, Jackie R. Hayes regarding the dust problem on Scott Street. 6. Communication from Removal and Abatement Technologies, Inc. regarding the paving of the 600 block of Hale Street and Sixth Street between Taylor and Hale Streets. I 7. Approve payment of $8,401.95 to DOT for water and sewer line relocation during bridge replacement on County Road 200/Wheeless Road at Rocky Creek, (Funded by Account No. 507043410-5425110/89900180-5425110) 8. Consider approval of concept for Augusta Commons Project. 9. Motion to approve acceptance of the payment plan from Alternate Energy Resources with agreement that they will reduce its outstanding debt to the City of Augusta to $52,000 by September 30 (and keeping all bills current) for its water account or account will be cut off after which Alternate Energy will come back for a review of the remaining balance before Engineering Services Committee the first meeting in October. 10, Consider proposal for engineering services by Swift for design of the relocation of water mains and appurtenances at the Tobacco RoadlUS Hwy I intersection. II. Award low bid to Blair Construction, Inc. who submitted a low bid of $2,653,710.88 regarding Rae's Creek Sanitary Sewer Replacement Phase II & III (Funded by Account #508043420-5425210). I I ADDENDUM ENGINEERING SERVICES AGENDA October]], ]999 2:30 p, M. ADDITIONS TO THE AGENDA: ]. Approve Change Order Number One in the amount of $24,457.00 for the Richmond Hill Road Drainage Improvement Project (CPB # 323-04-296823523) to be funded from the project construction account of this Special One Percent Sales Tax, Phase III. 2. Approve the addition of the Skinner Mill Road Culvert Extension Project to the construction work program and approve construction project budget number 322- 04-29982239] in the amount of$]53,]00,OO to be funded from Special One Percent Sales Tax, Phase II Recapture, Also authorize engineering services with Godefroy & Associates in the amount of$]O,OOO.OO and approve to let. 3. Approve contract with GPM Environmental, Inc. in the amount of$86, 958.00 to provide complete replacement rotating elements for the two Peerless Pumps at Raw Water Pump Station Number] (Funded by Account No. 507043410- 5425] ] 0/89644260-54251] 0). I 4. Approve Change Order #5 to the contract for Lock Replacement at the JLEC on 40] Walton Way. 5, Approve Change Order #6 to the contract for Lock Replacement at the JLEC on 40] Walton Way, 6, Approve Change Proposal #]0 (will be Change Order #7) to the contract for Lock Replacement at the JLEC on 401 Walton Way. I NWM Mr. Bridges: I move for approval. Mr. Handy: Second. I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I I