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Home My WebLink About08-30-1999 Meeting I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - August 30,1999 2:30 P. M. PRESENT: Hons. Bob Young, Mayor; Powell, Chairman; Handy. Vice- Chairman; Bridges and Colclough, members; Jim Wall, Attorney; Randy Oliver, Administrator; Jack Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Max Hicks, Utilities Dept. Director; Robin McMillan, Utilities Dept.; Tom Wiedmeier, Utilities Dept. Asst. Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons. J. Brigham, Shepard, Beard and H. Brigham, Commissioners. At this time Mr. Jackie R Hayes appeared before the Committee regarding street paving in the Belair Hills Estates area. He stated his concern about the unpaved street in front of his home and the dust which results in health problems for his family. He asked that the City consider paving the 500-foot portion of the street located in from of his home. Mr. Hayes: We are located on Scott Street. I ~. Goins: This street is rated #16 on the unpaved roads list and we would include it for paving under the Phase IV sales tax. Mr. Murphy: We could probably help him with the dust problem by putting some calcium cWoride on it. Mr. Shepard: Would some crush and run also help the problem? ~. Murphy: We could look at that. Mr. Bridges: I move that we ask Mr. Murphy to go out and look at the situation and bring a recommendation back to this Comminee. Mr. Handy: Second. After further discussion, Mr. Handy: Could I make a substitute motion that we look into the possibility of paving the 500 foot section provided the water lines are already in that area. Motion dies for lack of a second. I Mr. Chairman: I would recommend that you go ahead, lack, and try to help him with the dust problem. Mr. Mayor: Would /vIr. Hayes and the other property ovvners be willing to share in the cost of doing this? I Mr. Bridges: I would be interested in that also because I have received a number of calls about similar situations and perhaps we need to develop a policy for those who wish to be moved up on the list if they are willing to share in the cost. Mr. Oliver: We can bring that back if that's what you'd like. Mr. Bridges: I would like to see that. Ms. Glynnis Gaines: I'm a resident of Belair Hills and President of the Belair Hills Neighborhood Association. Would you be willing to consider doing that if people would agree? Mr. Chairman: I'd like to see you take it back to the neighborhood and let us take it forward to the Administrator and let him come back with a process that he thinks would work and see where we go from there. Ms. Gaines: \Vould it be by the next meeting? Mr. Chairman: We can try to do it then. ~. Shepard: Could we study that now in Mr. Hayes' case? That would give us I an idea of how it would work now. Mr. Chairman: I think we need to let /vIr. Murphy look at it in the short term and try to get a solution to the problem. We'll let Ms. Gaines work on it from her side and we'll look at it also and try to come up with a suitable plan. Motion adopted unanimously with Mr. Colclough out of the room. Mr. Oliver: I'll be glad to work with the homeowners' association also. Mr. Chairman: Mr. Oliver, could you have the policy portion ready by the next meeting also? ~. Oliver: Yes, sir. The Clerk: Ms. Gaines, are you here for Item #1 also? Ms. Gaines: Yes, I am. [Item 1] Presentation by Belair Hills Estates Neighborhood Association regarding unpaved streets. I I ~. Chairman: We need to receive this as information, then. Mr. Bridges: I so move. Mr. Handy: Second. Motion adopted unanimously with Mr. Colclough out of the room. A request to accept counteroffer option in the amount of $2,815.00 to purchase 0.035 acre of permanent easement and 0.010 sq. ft. of temporary easement (Tax Map 24-2, Parcel 21) of the Rae's Creek Sanitary Sewer Replacement Project ,- which is owned by Jean Morgot Schedel, was read. wlr. Bridges: I move for approval. Mr. Handy: Second. Motion adopled unanimously with Mr. Colclough out of the room. A request to consider a payment plan from Alternate Energy regarding its outstanding debt to the City of Augusta for its water account, was read. I Mr. Mayor: I notified the owner of the company that ifhe would bring us a check for $50,000 that we would leave his water on until the Committee could consider a payment plan to payoff the outstanding balance. Mr. Oliver: They had not paid their industrial prelreatment charge. This has gone on for some time and the insurance company has in the past paid the industrial pretreatment charge so they have gotten caught up at intervals. The bulk of their charge is for water they are taking from wells in that area. They do some type of pretreatment and then pass it into our wastewater system. They are responsible under a court order to purify the groundwater aquifer and the cut off of services puts them in a position where they are in defiance of the court order. My recommendation would be to work with them but that the repa:-mem period not exceed six months so we would take it down to $52.000 as of 9/30/99 with the balance to be paid within six months. If they miss any payments within that time, they would be cut off. ~Ir. Bridges: I so move. Mr. Colclough: Second. I ~lr. Jim Evans: This is really a problem with the insurance company and at this poim they are dragging their feet. This is the best we can do at this point. My repayment plan is the same as Mr. Oliver's except for doubling up the payments. [am turning in a check todav for $27,000. ~Ir. Chairman: I'd like to see us get to September 30 and then get him back in here and see what we can do. Mr. Colclough: I move that we allow him to pay it down to $52,000 by September 30 and then come back again before us. ~. Chairman: I'll second that motion. And he must keep up his current bills until then. l'vlr. Oliver: We ",ill have him back at the first meeting in October. Motion adopted with~. Handy voting "No". A request to approve the deed for transfer of three (3) properties to the Richmond County Land Bank Authority, was read. A request to approve the deed for transfer of a parcel on Alabama Road to the Richmond County Land Bank Authority, was read. A request to approve the deed for transfer of 1917 Alabama Road to the Richmond County Land Bank Authority, was read. A request to approve the deed for transfer of 1921 Alabama Road to the Richmond County Land Bank Authority, was read. !'vIr. Bridges: I so move. Mr. Colclough: Second. Motion adopted with~. Handy voting "Present". The Committee next discussed the closing of Saybrook Drive from 1605 Saybrook Drive to the dead end. (Requested by Commissioner Shepard) Mr. Shepard: Mr. and~. Reece live at 1605 Saybrook Drive and they've had a problem from the end of their driveway to the end of Saybrook with dumping in the past. \Vhile~. Murphy is out looking at~. Hayes' situation, I would ask ifhe could look at possibly closing Saybrook temporarily and indefinitely to keep people from dumping. There are other contiguous properties but no development plans in the near future. Mr. Chairman: We could put a gate up there and give the nearby property owners a key. We've done that in the past. Mr. Bridges: I move that we close this road temporarily until such time as development takes place. I I I I Mr. Colclough: Second. Motion adopted unanimously. A request to approve Change Order No.1 in the amount of 58,210.00 to APAC-Georgia, Inc. for additional work on the McCombs Road Improvements, Section 1 Project and Capital Project Budget Amendment Number Three (CPB #323-04-296823905) to be funded by Augusta Utilities from Account Number 507043410-5425110/89600270-5425110, was read. Mr. Bridges: I move for approval. Mr. Chairman: I'll second the motion. Motion adopted unanimously. A request to consider two alternatives to repair adjacent slope of Railroad Street or to close Railroad Street and construct two alleys, and direct department as to which alternative, was read. I Mr. Goins: We have two alternatives to consider. One alternative is to reconstruct the street which would include some extensive reclamation of the slope that is failing and the other is to abandon the street in place and create a cul-de-sac at David Street. We would then create two alleys parallel with Maple Street to service the properties that have frontage on Railroad Street. The cost difference is about $10,000 between the two alternatives and we're recommending the alternative of closing the street primarily because it decreases our liability for future failures of the slope. Mr. Shepard: I would ask that neither alternative be done right now and that we talk to the people in the area and look at the situation with the railroad switches. If you would defer action for one Committee meeting, we could look at that a little bit. Mr. Murphy: I would suggest that we have an informal meeting before we bring it back because we could have input from the people at that time. Mr. Handy: I'll move that we postpone this and bring it back as soon as we possibly can. Mr. Bridges: Second. Motion adopted unanimously. I A request to approve the Deeds of Dedication, Maintenance Agreements and Road Resolution(s) submitted by the Engineering and Utilities Departments for Asbury Hill, Section I-B, was read. A request to approve the Deeds of Dedication, Maintenance Agreements and I Road Resolution(s) submitted by the Engineering and Utilities Departments for Asbury Hill, Section 3-B, was read. Mr. Handv: I move we approve them. ~. Bridges: Second. Motion adopted unanimously. A request to authorize issuing of RFP for installation of Lightning Protection System at Phinizy Road Jail, was read. Mr. Handy: I move for approval. Mr. Bridges: Second. Mr. Oliver: The funding for this would come from Phase III RecGpture. Motion adopted unanimously. A request to approve lease of three (3) parking spaces in the Greene Street Parking Deck at a rate of 515 per month per space for a period of thirteen (13) months with the period ending September 30, 2000 subject to approval of the City Attorney and Administrator, was read. I Mr. Acree: This is a request from the Census Bureau which would allow us to get some revenue. Mr. Bridges: I move approval. Mr. Handy: Second. Motion adopted unanimously. A request to award low bid to Beam's Pavement Maintenance Co., who submitted a low bid of 5104,651.00 regarding the Arthern Lane Sanitary Sewer Extension (funded by Account #507043420-5425210/89900200-5425210), was read. Mr. Handy: I so move. Mr. Bridges: Second. Motion adopted unanimously. I I A request to authorize condemnation against Robert M. Freeman and Annie W. Freeman (Map 178, Parcel 67) of the Willis Foreman Road Drainage Improvement Project, was read. ~Ir. Bridges: I move for approval. ~Ir. Colclough: Second. Motion adopted unanimously. A request to accept counterproposal from Alice Kirkland, Individually and as Surviving Spouse of Hiram C. Kirkland, in the amount of 52,500.00 for the purchase of right-of-way containing 0.06 acres and 2,254.51 sq. ft. of temporary construction easement. (Tax Map 178, Parcel 1.2), was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to adopt Augusta Street Lighting Master Plan and authorize implementation, was read. I Mr. Bridges: I move that we postpone this to the next meeting. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Capital Project Budget for Adjusting Roadway Structures, Phase V (CPB# 327-04-296812081) to be funded from the One Percent Sales Tax, Phase III Program as identified in the Construction 'Work Program and authorize let to bid, was read. ~Ir. Colclough: I so move. Mr. Bridges: Second, Motion adopted unanimously. I A request to approve Resolution to abandon a portion of Indian Hills Drive being shown on Tax Map 198 as running between parcels 167 and 168, and on the Plat of Goshen Manor Section One as running between parcels 1 and 2 of Block A and connecting with Burning Tree Lane and convey same, was read. /vir. Bridges: I so move. Mr. Colclough: Second. Motion adopted unanimously. The Committee next discussed Bar Simms Road near Bill's Dollar Store. /vir. Oliver: We are in the middle of a dispute between two developers. Bill's Dollar Store is going in and we made a contractual commitment to install a section of International Blvd. and we are on schedule for that. At that point our obligation to this project ends. The Georgia DOT had previously permitted and then finalized a permit for an entrance into property which will ultimately extend back to Bill's Dollar Store at a point before the railroad track. We believe that this creates a potential congestion problem when International Blvd. goes on through. At some point in the furure we think signalization may be desirable or required. On this road (refers to map) we propose and will indicate on the permit that we will permit truck traffic for a period of t\velve months. but recognizing that you can't just take truck traffic off and that's hard to police, we are going to - with the stipulation that this be turned into a cul-de-sac at some point in the future which will force the truck traffic out here. NIr. Ed Dickerson: We would like for the 60-foot right-of-way road to eventually be a County dedicated road. I would request that you not approve a temporary access on a road that has yet to be built. We want to build the road to County standards. After further discussion, Mr. Chairman: I would like to see us today delay any action on the permit for this road. !vir. Oliver: Until further action by the Commission. /vIr. Chairman: That's correct. /vIr. Bridges: I'll so move. Mr. Colclough: Second. After further discussion, the motion was put and adopted unanimously. A request to approve Change Order #2 in the amount of 5109,529.85 for the Inner City West Basin 1-B, was read. ~Ir. Bridges: I so move. Mr. Colclough: I'll second it. Motion adopted unanimously. I I I I A request to approve establishing street light district numbers: 289 Lumpkin Road 212P Pepperidge Section 15 141F Quail Ridge 288 Beverly Heights Drive & BrandaU Drive 252B Alden Drive and Alden Court and authorize execution of resolutions for same, was read. Mr. Bridges: I move for approval. Mr. Handy: Second. Motion adopted unanimously. ADJOURL'iMENT: There being no further business, the meeting was adjou~d. Lena J. Bonner Clerk of Commission NWM I I I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - August 30. 1999 2:30 P M. Communication from Jackie R. Hayes regarding street paving. 1. Presentation by Belair Hills Estates Neighborhood Association regarding unpaved streets. 2. Motion to accept counteroffer option in the amount of$2.815.00 to purchase 0.035 acre of permanent easement and 0.010 sq. ft. of temporary easement (Tax Map 24-2. Parcel 21) of the Rae's Creek Sanitary Sewer Replacement Project which is ov.;ned by Jean Morgot Schedel. 3. Consideration of a payment plan from Alternate Energy regarding its outstanding debt to the City of Augusta for its water account. 4. Motion to approve the deed for transfer of three (3) properties to the Richmond County Land Bank Authority. 5. Motion to approve the deed for transfer of:! parcel on Abbama Road to the Richmond County Land Bank Authority. I 6. Motion to approve the deed for transfer of 1917 Alabama Road to the Richmond County Land Bank Authority. 7. Motion to approve the deed for transfer of 1921 Alabama Road to the Richmond County Land Bank Authority. 8. Discuss the closing of Saybrook Drive from 1605 Saybrook Drive to the dead end. (Requested by Commissioner Shepard) 9. Request approval for Change Order No. 1 in the amount of $8.21 0.00 to AP AC- Georgia. Inc. for additional work on the McCombs Road Improvements. Section I Project and Capital Project Budget Amendment Number Three (CPB #323-04- 296823905) to be funded by Augusta Utilities from Account Number 507043410- 5425110/89600270-5425110. 10. Consider rwo alternatives to repair adjacent slope of Railroad Street or to close Railroad Street and construct two alleys. and direct department as to which alternative. II. Consider approval of the Deeds of Dedication, Maintenance Agreements and Road Resolution(s) submitted by the Engineering and Utilities Departments for Asbury Hill. Section I-B. I 12. Consider approval of the Deeds of Dedication, Maintenance Agreements and Road Resolution(sl submitted by the Engineering and Utilities Departments for Asbury HilL Section 3-B. 13. Authorize issuing ofRFP for installation of Lightning Protection System at Phinizy Road Jail. 14. Approve lease of three (3) parking spaces in the Greene Street Parking Deck at a rate of '515 per month per space for a period of thirteen (13) months with the period ending September 30, 2000 subject to approval of the City Attorney and Administrator. 15. Award low bid to Beam's Pavement Maintenance Co., who submitted a.low bid of '51 04.651.00 regarding the Arthern Lane Sanitary Sewer Extension (funded by Account #507043420-5425210/89900200-5425210). 16. Motion to authorize condemnation against Robert M. Freeman and .-\nnie W. Freeman (Map 178. Parcel 67) of the Willis Foreman Road Drainage Improvement Project. 17. Motion to accept counterproposal from Alice Kirkland. individually and as Surviving Spouse of Hiram C. Kirkland, in the amount or '52.500.00 for the purchase of right-of-way containing 0.06 acres and 2.254..5 I sq. ft. of temporary construction easement. (Tax Map 178, Parcel 1.2). 18. Adopt Augusta Street Lighting \';(aster Plan and authorize implementation. 19. Approve Capital Project Budget for Adjusting Roadway Structures, Phase V (CPB# 327-04-296812081) to be funded from the One Percent Sales Tax. Phase III Program as identiiied in the Construction Work Program and authorize let to bid. 20. Motion to approve Resolution to abandon a portion of indian Hills Drive being shown on Ta'( Map 198 as running between parcels 167 and 168, and on the Plat of Goshen \';1anor Section One as running between parcels I and 2 of Block A and connecting with Burning Tree Lane and convey same. 21. Discuss Bar Simms Road !!ear Bill's Dollar Store. 22. Approve Change Order #2 in the amount 01''5109,529.85 for the Inner City West Basin I-B. .." .::...). Approve establishing street light district numbers: 289 Lumpkin Road 212P Pepperidge Section 15 141 F Quail Ridge I I I I 288 Beverly Heights Drive & BrandaU Drive 252B Alden Drive and Alden Court and authorize execution of resolutions for same. I I