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Home My WebLink About07-26-1999 Meeting I ENGiNEERING SERVICES COMMITTEE COMMITTEE ROOM - July 26, 1999 2:30 P. M. PRESENT: Hons. Handy, Vice-Chairman; Bridges and Colclough, members; Randy Oliver, Administrator; Jim Wall, Attorney; Jack Murphy, Public Works Director; Drew Goins, Asst. Director ofP.W. - Engineering Division; Rick Acree, Asst. Director of P. W. - Facilities Management Division; Max Hicks, Utilities Dept. Director; Tom Wiedmeier, Utilities Dept. Asst. Director; Robin McMillan, Utilities Dept.; Lon Morrey, Comptroller; Claude Andrews, Facilities Management Dept.; Derek Vanover, Asst. Director of Trees & Landscape Dept.; Terri Turner, Planning Commission; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Bob Young, Mayor and Powell, Chairman. Also Present: George Eskola ofWJBF Television, Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. Beard, J. Brigham and H. Brigham, Commissioners. A request to authorize condemnation of parcels listed on Exhibit "A" hereto if negotiations are not successful by August 1, 1999, was read., Mr, Bridges: 1 move for approval if negotiations are not successful by August I. I Mr. Colclough: I second it. Motion adopted unanimously. A request to award low bid to Blair Construction, Inc. who submitted a bid of 5896,771.02 for the Bedford Heights Project, was read. After a short discussion, Mr. Bridges: 1 move for approval. Mr. Colclough: Second. Motion adopted unanimously. A request to approve Change Order No.1 in the amount of $56,885.00 and Capital Project Amendment Number Two for the Pedestrian Walkway and Handicap Access Ramp Project, was read. Mr. Bridges: 1 move for approval. Mr, Colclough: I second it. I Motion adopted unanimously. Notification of pending change order in the amount of $72,000.00 to Gary's Grading for work on the Rae's Creek Sanitary Sewer Trunk Replacement, was read. I After a short discussion, Mr. Colclough: Do they do a computer modeling of this afterward? Mr. Hicks: In this instance that was not done. It was done by hand in our office. In some of these larger contracts, however, it would be worthwhile and we will note that. Mr. Bridges: I move we receive this as information. Mr. Colclough: Second. Motion adopted unanimously. A request to approve a Resolution to abandon a portion of2"" Avenue as a public street, was read. A request to approve a Resolution to abandon Westover Street as a public street, was read. Mr. Wall: These are connecting streets in connection with the acquisition of property for the 60" water line. I Mr. Bridges: I move for approval as per the Attorney's recommendation. Mr. Colclough: Second. Mr. Handy: In between DeWitt Street and Steiner Avenue there is a similar situation. I'd like to look into the abandonment of that. Mr. Goins: That was abandoned by the old City Council several years ago and l'm not sure what the holdup is on that. Mr. Wall: I'll look into that. Motion adopted unanimously. A request to approve a two-year service contract with Siemens Building Technologies-Landis Division for technical support in maintaining the pneumatic HV AC controls in the Municipal Building, was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. I I Motion adopted unanimously. A request to approve award of Annual Container Service for Augusta Richmond County to Lewis Disposal (Bid Item #99-100), was read. Mr. Bridges: I move for approval. !vIr. Colclough: Second. Motion adopted unanimously. A request to approve Final Change Order to Hardy Plumbing in the amount of $9,904.65 regarding the construction of the RCCI Sanitary Sewer Trunk Extension (Funded by account # 508043420/5425210), was read. Mr. Colclough: I so move. !vIr. Bridges: Second. After a short discussion, the motion was adopted unanimously. I Notification of pending change order in the amount of $107,819.33 to Chandler Construction Services for work to be completed on the 60" New Water Transmission Main, was read. Mr. Hicks: There will be some deductions to the contract after this change order. !vIr. Colclough: I move we receive it as information. Mr. Bridges: Second. Motion adopted unanimously. A request to approve a change order in the amount of $53,333.51 to Beams Pavement Maintenance Company for additional work on the Old Waynesboro Rd. 12" Water Line Project, was read. !vIr. Colclough: I so move. Mr. Bridges: Second it. Motion adopted unanimously. I A request to approve change order to Cranston, Robertson & Whitehurst, P.c. in the amount of $19,367.50 regarding the engineering of the 60" Raw Water Transmission Main. (Funded by account #508043410/5212115), was read. I Mr. Bridges: I move for approval. !vIr. Colclough: Second. Motion adopted unanimously. A request to approve a Resolution authorizing readoption of Flood Insurance Rate Map (FIRM) 130158 0060-E revised to reflect a Letter of Map Revision (LOMR) dated May 18, 1999 and reissued June 18, 1999 (Based on the New Flood Insurance Rate Maps (FIRMs) issued March 23,1999), was read. Mr. Bridges: I move for approval. Mr. Colclough: Second. After a short discussion, the motion was adopted unanimously, A request to establish a policy where the capital cost for landscape improvements to subdivision entrances is shared equally between Augusta Richmond County with the County's portion not to exceed lesser of $5.00 per lot in the subdivision or $1,500 per subdivision. The subdivision shall be responsible for all maintenance. If the property owners fail to maintain the entrances, ARC would establish a special taxing district to fund the upkeep, was read. I Mr. Oliver: This is our recommendation for the policy for maintaining entrances to subdivisions. On those that we presently maintain, if they don't want to do this, then we would set up a special tax district to handle that. Mr. Beard: 1 don't think we should get involved in any of this. Mr. Oliver: 1 agree with you on that. It's the easiest thing for us. After further discussion, Mr. Bridges: l'll make a motion to pass it on to the Commission. Mr. Handy: l'll make a substitute motion to forget about it. Mr. Bridges: l'll make the substitute motion to abandon the present policy altogether. Mr. Colclough: Second. I I NWM I I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission ENGINEERING SERVICES AGENDA COMMITTEE ROOM -July 26, 1999 2:30 P,M. -" I. Motion to authorize condemnation of Parcels listed on Exhibit" A" hereto if negotiations are not successful by August I, 1999. 2. Award low bid to Blair Construction, lnc, who submitted a bid of $896,771.02 for the Bedford Heights project. 3, Approve Change Order Number One in the amount of$56,885,OO and Capital Project Amendment Number Two for the Pedestrian Walkway and Handicap Access Ramp Project. 4, Notification of pending change order in the amount of $72,000.00 to Gary's Grading for work on the Rae's Creek Sanitary Sewer Trunk Replacement, 5, Motion to approve Resolution to abandon a portion of 2nd Avenue as a public street. 6, Motion to approve Resolution to abandon Westover Street as a public street. 7, Approve a two year Service Contract with Siemens Building Technologies-Landis Division for technical support in maintaining the pneumatic HV AC controls in the Municipal Building. 8, Approve award of Annual Container Service for Augusta-Richmond County to Lewis Disposal (Bid Item #99-100), 9, Approve final Change Order to Hardy Plumbing in the amount of$9,904,65 regarding the construction of the RCCl Sanitary Sewer Trunk Extension, (Funded by account # 508043420/5425210). 10, Notification of pending change order in the amount of$107,819,33 to Chandler Construction Services for work to be completed on the 60" New Water Transmission Main. II. Request approval for change order in the amount of$53,333,5Ito Beams Pavement Maintenance Company for additional work on the Old Waynesboro Rd, 12" Water Line Project. 12, Approve change order to Cranston, Robertson & Whitehurst P,C.in the amount of $19,367,50 regarding the engineering of the 60" Raw Water Transmission Main, (Funded by account #508043410/5212115) I 13, Resolution authorizing re-adoption of Flood insurance Rate Map (FlRlV1.) 130158 0060-E revised to reflect a letter of Map Revision (LOMR) dated May 18, 1999 and reissued June 18, 1999 (Based on the New Flood Insurance Rate Maps (FlRMs) issued March 23, 1999), 14, Establish policy where the capital cost for landscape improvements to subdivision entrances is shared equally between Augusta-Richmond County, with the County's portion not to exceed lessor of$5,OO perlot in the sub-division or $1,500 per sub division. The subdivision shall be responsible for all maintenance, lfthe property owners fail to maintain the entrance ARC would establish a special taxing district to fund the upkeep I